Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.
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Sourcing Tasks:
a) Identify local and international service providers; conduct procurement and logistics
tasks within the mission, supply, service/maintenance, contractual agreements.
b) Solicit bids, quotations, tender documents; coordinate bidding process and provide support for
procurement transactions, analyze them for conformity to specified requirements.
conduct appraisals and select suppliers, and confirm terms of payment; prepare purchase
orders (PO) and ensure receiving authorization by Chief of Mission and other Missionโs
Authorities.
Coordinate with the IOM Manila Supply Chain Unit (MSCU), especially for procurement above
the mission threshold, as well as with in-location intergovernmental and non-governmental
agencies, in order, when possible, to utilize their respective procurement networks.
d) Follow local administrative and finance procedures in accordance with the IOM regulations,
specific to voucher systems.
Procurement Tasks:
a) Support the management with the procurement of goods, services, and work per the request
specifications.
b) Monitor the implementation of appropriate procurement processes, procedures, and solutions.
c) Analyze and evaluate information regarding the vendor's performance as regards quality, prices,
delivery, and equipment in conformity with the organizationโs requirements.
d) Coordinate with other IOM departments for timely procurement and to ensure all expected
merchandise is available in accordance with PO specifications and in good condition.
Follow-up on purchase order (PO) status and keep project managers abreast of the estimated
time of delivery or any changes that may affect or modify the pre-determined delivery
conditions; ensure all expected merchandise is received in accordance with PO specifications;
and ensure all goods are in good condition.
f) Coordinate with the IOM Manila Supply Chain Unit (MSCU), especially for procurement above
the mission threshold, as well as with in-location intergovernmental and non-governmental
agencies, in order, when possible, to utilize their respective procurement networks.
g) Draft contracts and amendments with review by the supervisor.
h) In coordination with the Procurement Unit Head and Direct Supervisor, establish and manage
Long-Term Agreements (LTAs) to achieve best value for money and procurement lead time
efficiency.
In coordination with the supervisor and the programs, provide technical support in preparing
and issuing calls for proposals and bidding documents for the tendering processes of the
projects. Ensure the bidding process is done fairly, transparently, and in accordance with the set
rules and regulations under the procurement manual.
j) Support the review of procurement requests, identifies service providers, and evaluates
information regarding vendorsโ performance in the areas of quality, price, and delivery of goods
in view of the organization's best interests.
k) In coordination with the procurement unit head and direct supervisor, liaise with the UN and
other humanitarian agencies on collaborative tenders.
l) Conducts tracking and reporting of workflow status.
Education
Completed bachelorโs university degree from an accredited academic institution in
Business Administration, Management, Logistics, procurement or an equivalent
combination of training and experience, with professional experiences of 4 years or High school certificate with professional experiences of 6 years.
Accredited Universities are those listed in theย UNESCO World Higher Education Database. ย Experience
- Minimum of four years experiences in managing diverse procurement and logistics operations.
- Excellent level of computer literacy and good knowledge of SAP/PRISM required. Skills
- Having good working knowledge of Microsoft Word, Excel, internet, Outlook Teams and
- SAP/PRISM/WAVE Languages
- have good verbal and written English skills. ย Required Competencies ย IOMโs competency framework can be found atย this link. Competencies will be assessed during the selection process. ย Valuesย - all IOM staff members must abide by and demonstrate these three values:
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.