Company Description
THE OECD โ Who we are, what we do
The Organisation for Economic Co-operation and Development (OECD) is an international organisation comprised of 38 member countries, that works to build better policies for better lives. Our mission is to promote policies that will improve the economic and social well-being of people around the world. Together with governments, policy makers and citizens, we work on establishing evidence-based international standards, and finding solutions to a range of social, economic and environmental challenges. From improving economic performance and creating jobs to fostering strong education and fighting international tax evasion, we provide a unique forum and knowledge hub for data and analysis, exchange of experiences, best-practice sharing, and advice on public policies and international standard-setting.
THE EXECUTIVE DIRECTORATE (EXD)
The Executive Directorate (EXD) is the steward of OECD resources, on behalf of the Secretary-General. Our focus is on people and their wellbeing; the effective and efficient management of the budget; the safety and security of staff, Delegations, visitors, and of the OECDโs data; maintaining and sustaining physical and digital infrastructure; and enabling the convening power of the OECD through conferences, meetings and events, whether virtual, physical or hybrid. As well as providing corporate services, functions and management support to our staff and Members, we provide integrated, strategic and expert advice on corporate policies and management issues to the Secretary-General, to Council and to Standing Committees, to which we regularly report on corporate matters. We also provide risk management functions (for management areas under our purview). Ours is a fast-paced environment focused on delivering management excellence across all of our functions.
THE HUMAN RESOURCES MANAGEMENT SERVICE (EXD/HRM)
Within the OECDโs Executive Directorate (EXD), the Human Resource Management Service (HRM) is responsible for providing stewardship of the Organisationโs human capital on behalf of the Secretary-General. Overseeing three divisions (HR Operations, the Client Services Group and the Talent Management and Analytics Group), EXD/HRMโs Head Office provides strategic HR direction, leadership in corporate and legal matters and oversight and co-ordination for the Organisation at large.
THE POSITION
HRM/HR Operations is looking for a Senior Staff Administration Officer who will manage technical administrative actions, steer and provide expert advice to the other members of the team on complex staff administration matters and support staff and client directorates.
The selected candidate will report to the Staff Administration Team Lead and act as the first point of contact for other Staff Administration Officers as well as other EXD/HRM colleagues.
Job Description
Main Responsibilities
Workforce administration
Provide expert guidance and information to staff on all allowances specific to the OECD and ensure compliance with the relevant provisions of the OECD Staff Regulations and Rules.Monitor entitlement to family-related allowances ensuring changes in personal situations are taken into account and ensure eligibility.Provide guidance on reimbursement/payment requests concerning moves, travel and installation allowances.Process complex administrative actions accurately, autonomously, and in a timely manner.Manage and update all allowance-related data in the HR data base (SAP HCM) in a timely and precise manner.Prepare and process memoranda related to external mobility.Monitor the maintenance of personnel records in the OECD archiving system (Livelink).Handle administrative staff queries and requests with diplomacy, managing sensitive situations with tact and discretion, while escalating issues as necessary.Organise and manage internal audits to ensure compliance with the Staff Regulations and Rules and the correct allocation of allowances and benefits.Provide recommendations to enhance administrative processes and improve efficiency and effectivenessRelationship management and collaboration
Build relationships within EXD/HRM and the rest of the Organisation and work with them to ensure smooth processes.Act as the first point of contact for other team members on any complex files.Ensure the effective and efficient management of the workload within the team.Act as the back-up for colleagues within the Staff Administration team, including the Staff Administration Team Lead, and actively participate in the upskilling of new team membersFlag administrative issues and updates on individuals to the Staff Administration Team Lead.Qualifications
Ideal Candidate Profile
Academic Background
Professional Background
At least 7 yearsโ experience in human resource management service environment.Knowledge of HR administration, advisory, rules and procedures of an international organisation would be a definite advantage.Tools
Excellent knowledge and experience in the use of Microsoft Office Suite (Word, Excel, Outlook).Very good knowledge of human capital management (HCM) systems (e.ge. SAP HCM) and/or the ability to learn new systems quickly.Languages
Fluency in one of the two OECD official languages (English and French) and working knowledge of the other.Very good drafting skills in both languages is required.Core Competencies
OECD staff are expected to demonstrate behaviours aligned to six core competencies which will be assessed as part of this hiring processes: Vision and Strategy (Level 1); Enable People (Level 1); Ethics and Integrity (Level 1); Collaboration and Horizontality (Level 2); Achieve Results (Level 1); Innovate and Embrace Change (Level 1).To learn more about the definitions for each competency for levels 1-3, please refer to OECD Core Competencies.Additional Information
Closing Date
This vacancy will be filled as soon as possible, and applications should reach us no later than 23h59 29 July 2025 (Paris time).Contract Duration
This vacancy will be used to fill multiple positions. The appointment type will be determined based on the needs of the Directorate and will be confirmed when an offer of employment is made to the selected candidate.
What the OECD offers
Depending on level of experience, monthly salary starts at 5134.64 EUR, plus allowances based on eligibility, exempt of French income tax.
Click here to consult the Staff Regulations applicable to officials of the OECD. Please note that from 1 July 2025, all Official appointments will be made under the OECDโs new contractual modalities.Click here to learn more about what we offer and why the OECD is a great place to work. Click here to browse our People Management Guidebook and learn more about all aspects relating to people at the OECD, our workplace environment and many other policies supporting staff in their daily life.Please note that the appointment may be made at one grade lower in the specified job family, based on the qualifications and professional experience of the selected applicant.This vacancy may be used to create a pool of candidates for comparable positions, both for open-ended and fixed-term functions.Selection Process
For retained candidates, the selection process may include a video-recorded interview, job-based assessment and panel interviews.Please note that due to the holiday period over the summer, successful candidates will be invited to the testing phase in early September.
The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates [who are nationals of OECD member countries], irrespective of their racial or ethnic origin, opinions or beliefs, gender, sexual orientation, health or disabilities.
The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.