OVERVIEW
Post Number : 4IDADM0703RP
Grade : G-6
Parent Sector : Sector For Administration and Management (ADM)
Duty Station: Jakarta
Job Family: Administration
Type of contract : Fixed Term Field
Duration of contract : 2 years, renewable
Recruitment open to : Internal and external candidates
Application Deadline (Midnight Paris Time) : 25-NOV-2024
UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism
(Only candidates who are entitled to work in Indonesia may apply to this position).
OVERVIEW OF THE FUNCTIONS OF THE POST
Under the overall authority of the Director/Head of the Office and the direct supervision of the Finance and Administrative Officer, the incumbent provides high-level administrative and support services in a range of specialized areas and plays a lead role within the unit in ensuring application and compliance with the rules, regulations, policies and practices in place.
In particular, the incumbent will carry out the following responsibilities:
General Accountabilities:
Act as certifying officer up to an authorized level delegated by the CFO. Provide guidance and interpretation on administrative rules, regulations and procedures. Advise on operational and technical routine transactions. Recommend process and system related modifications and improvements to support successful administration and financial monitoring and control. Interpret provisions and provide guidance on complex and non-recurring issues. May supervise activities related to office maintenance, security, transport and similar services.Long Description
Finance Accountabilities:
Ensure that the Officeโs financial resources and expenditures are fully and properly accounted for and that internal control systems are adequate and functioning; schedule payments and disbursement of funds. Ensure accurate and timely processing of assigned accounts, developing budget estimates and monitoring expenditures, participating and advising in the preparation of financial statements and budgets. Assist in the preparation and coordination of financial activities under RP funds and Voluntary Contributions. Compile and consolidate data from various sources into financial statements, prepare worksheets. Monitor expenditures, review payments and reconcile accounts. Investigate anomalies and erroneous charges and take corrective action. Provide assistance and guidance to undertake coding and data entry task and to extract information, to run reports from iRIS, SISTER or other online financial system.Budget Accountabilities:
Prepare RP and Voluntary Contributions budget reports and communicate on them. Assist and advise on planning and budgetting and recommend modifications. Prepare budget proposals and cost estimates and ensure that data is correct. Identify irregularities and undertake transactions to correct errors/omissions.Long Description
HR Accountabilities:
Handle non-routine or complex cases, prepare associated documents/ correspondence for personnel actions based on oral instructions and previous experience. Follow-up on coming HR actions and oversee maintenance, update and clean-up of database. Issue non-staff contracts, advise on recruitment process and entitlements. Liaise with central services (ADS, HRM, BFM, etc) to discuss and obtain additional information, clarifications and policy interpretation.Logistics Accountabilities:
Additional activities that may be required to ensure the success of the work team.
COMPETENCIES (Core / Managerial) Accountability (C)Communication (C)Innovation (C)Knowledge sharing and continuous improvement (C)Planning and organizing (C)Results focus (C)Teamwork (C)Professionalism (C)
- For detailed information, please consult the UNESCO Competency Framework.
REQUIRED QUALIFICATIONS
Education
Completed secondary, technical or vocational school education.Work Experience
Minimum of 8 (eight) years of relevant work experience in the area of general administration, finance and budget, HR, and logistics.Skill and competencies
Excellent interpersonal and communication skills; strong service orientation and ability to deal efficiently with partners at different levels. Ability to prepare reports and analyze, interpret financial data, and monitor budgets. Excellent organization and coordination skills; ability to take initiatives, establish priorities and monitor own work plans. Good knowledge of MS office (Word, Excel, Outlook, PowerPoint) and database packages. Ability to work as part of a team and under tight deadlines, to deal with complex and sensitive situations and flexibility to adjust work schedules.Languages
Excellent knowledge (spoken and written) of English language.DESIRABLE QUALIFICATIONS
Education
Specialized training or courses in one or more of the following disciplines: Administration, Finance, Accounting and/or Human Resources or related fields.
Work Experience
Skills and competencies
Languages
BENEFITS AND ENTITLEMENTS
UNESCOโs salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc.
The approximate annual starting salary for this post is IDR 330 531 000.
For full information on benefits and entitlements, please consult our Guide to Staff Benefits.
SELECTION AND RECRUITMENT PROCESS
Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.
The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview.
UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.
Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.
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UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States (last update here) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.
UNESCO does not charge a fee at any stage of the recruitment process.
Please note that UNESCO is a non-smoking Organization.