RITD/ATPC: Individual Contractor (Staff Assistant)

Result of ServiceEffective and consistent management of routine activities of the Division including a wide range of office support, administrative and logistics functions. - Administrative support in the implementation of the ATPC IV and other projects of the Centre; - Consultants under these projects are hired, evaluated and remunerated; - Meetings and conferences are organized in different countries under the projects; - General Office support rendered to ensure the smooth functioning of the Centre; - Files and databases are well managed, ensuring that all related correspondence and other documentation are appropriately filed, registered, and followed up. Work LocationAddis Ababa Expected duration6 months Duties and ResponsibilitiesBackground The Regional Integration and Trade Division(RITD) requires an Individual Contractor's services in order to meet the increased level of effort essential to effectively execute its increased responsibilities due, mainly, to the leading role ECA is playing in the effort to support African countries to implement the AfCFTA; the added responsibilities in the hands of the Division mean increased demand for staff assistants to support a large number of activities intended to support member States. The incumbent shall perform his/her duty under the African Trade Policy Center (ATPC). Duties and Responsibilities: The Individual Contractor will work under the overall supervision and guidance of the Director of the Regional Integration and Trade Division (RITD) and the direct supervision of the Coordinator of African Trade Policy Center (ATPC). His/her duties and responsibilities include the following: 1. Perform a wide range of office support and administrative functions, duties and processes, including drafting responses to routine correspondence, notes, and any other routine communications, as required. Use standard word processing package to produce a variety of routine correspondence, reports, tables charts, graphs required for events mentioned above; 2. Maintain files and databases, including by managing individual case files, ensuring that all related correspondence and other documentation are appropriately filed, registered, and followed up; 3. Research, compile and organize information and reference materials from various sources for reports, work plans, studies, briefings, meetings/conferences, etc. 4. Assist in processing consultancy recruitment related and similar assignments related to ATPC projects (including processing consultants’ contracts from building JO to finalizing contracts and all follow up actions, processing travel requests, preparing travel claims, requests for office supplies and equipment, etc.); 5. Provide secretarial, administrative and logistics support to meetings, boards, committees, conferences, etc. for RITD in general and ATPC Projects in particular (including organizing special knowledge delivery events around the projects, liaising with service sections within ECA (Conference Section, Travel, etc.) in support of the implementation of these projects, initiating contacts with targeted experts for knowledge delivery activities and events and facilitate their travel and participation, maintaining electronic participation lists at special knowledge delivery events and updating and disseminating lists of participants; documents, reports and other materials, where possible using electronic formats or coordinating courier services. 6. Follow up on impending actions and deadlines. Perform basics data entry and extraction functions. 7. Operate and maintain a variety of office equipment in the performance of basic office functions. 8. Deliver urgent mail/messages. 9. Perform other administrative duties for the Division as assigned. Qualifications/special skillsA High School Diploma is required. A Degree in Management, Economics, Business Administration or related field is highly advantageous. A minimum of seven (7) years of experience in general office support or related area is required. A good understanding and operation of basic office office data entry tools, and computer software is an advantage. LanguagesEnglish and French are the working languages of the United Nations. For this post, fluency in English language is required. Additional InformationNot available. No FeeTHE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.