Resident Senior Finance and Administration Manager: Liberia, Washington

  • Added Date: Friday, 07 February 2020
  • Deadline Date: Sunday, 08 March 2020

Job Function: International
Department: Central & West Africa
Location: Liberia

Resident Senior Finance and Administration Manager: Liberia

The National Democratic Institute for International Affairs (NDI) seeks a Resident Senior Finance and Administration Manager to manage the financial, administrative, and logistical aspects of NDI's Liberia program including oversight of the Liberia program's multiple subgrants. The Resident Senior Finance and Administration Manager will be supported by a Senior Accountant and several junior support staff. This position is based in Monrovia, Liberia and allows adult dependents only. This position is also contingent upon USAID key personnel approval.

The Finance and Administration Manager will be responsible for administering NDI's multi-million dollar Liberia program in coordination with the Institute's headquarters in Washington, DC. The Senior Manager will manage the accounts, provide oversight for the accounting department, manage the administrative and financial operations in Monrovia, monitor field expenses against the budget for the grant, supervise all Administration staff including Human Resources and and Accounting staff, share information with program and financial management teams in Liberia and Washington, DC, and ensure compliance with US government financial/programmatic reporting requirements and NDI policies and procedures. The Senior Manager may also supervise staff responsible for overseeing subgrants issued to Liberian organizations. The Sr Finance and Administration Manager will be the communications liaison on financial reporting and clearance matters with the International Accounting team in Washington, DC.

Responsibilities:

FINANCE

  • Provide oversight of financial operations in the field for a $4.8 million dollar program, funded by USAID
  • Manage all aspects of accounting for the Liberia field office, including the direct supervision of accounting personnel
  • Monitor program expenditures, monthly field expenses of between $25,000 to $60,000, including budget to actual expenses, and reporting on financial results and cost projections to management in Liberia and Washington, DC
  • Use accounting and financial systems to support quality delivery of work
  • Train and guide field office accountants on NDI's policies and procedures, donor grant compliance requirements, and bookkeeping and internal controls
  • Oversee compliance with internal controls and accounting procedures
  • Ensure all financial and accounting reports are prepared and submitted in a timely manner
  • Oversee the possible implementation and disbursement of subgrants to local legislative and/or civil society organizations
  • Manage field grant audits and assist DC on grant audits

    ADMINISTRATION

  • Support the Resident Director with day-to-day internal operations of the Liberia office

  • Liaise with NDI's DC-based Central and West Africa team and administrative departments to ensure all significant administrative issues are addressed and resolved appropriately, and that all follow-up is performed as requested

  • Provide guidance and counsel to international and local staff on administrative and human resource matters, in consultation with DC-based Human Resources Manager

  • Ensure compliance with national laws, NDI and donor administrative and reporting requirements, as well as appropriate implementation of field office policy manuals and handbooks

  • Implement administrative and human resources systems, in consultation with Liberia management and relevant DC-based staff, to support NDI's programs in Liberia;

  • Supervise a team of administration staff

  • Regularly review security plans and adapt NDI's practices and profile as necessary

  • Serve as a point of contact for security issues for NDI-Liberia (Resident Director is the primary contact)

  • Work with program staff to determine current and projected recruitment needs and assist in hiring, training and supervising local staff

  • Update job descriptions for national staff to accurately reflect responsibilities and processes within the organization and ensure ongoing competitive compensation in coordination with Resident Director and DC-based Human Resources staff, when necessary

Qualifications:

  • Bachelor's degree in finance, accounting, business administration and/or a related field; Additional years of relevant work experience may be substituted for educational requirement on a one-for-one basis
  • A minimum of ten (10) years of relevant experience in financial management, accounting, and administration, preferably for an international NGO working with USAID funding
  • Knowledge of budgeting, budget oversight, generally accepted accounting principles and the practical application of financial systems
  • Ability to design and implement accounting systems suitable to a challenging and volatile environment with unreliable and sometimes nonexistent infrastructure
  • Demonstrated management experience for organizations with international operations
  • Demonstrated experience interpreting and administering policies pertaining to local national labor codes
  • Strong interpersonal skills and demonstrated ability to communicate clearly, effectively, and with cultural sensitivity in writing and verbally with a diverse group of co-workers, partners, and the general public
  • Previous experience with international grants administration preferred
  • High level of attention to details in all aspects of work responsibilities
  • Written and verbal communications skills combined with the ability to work collaboratively with Washington-based finance and human resource staff, as well as program staff in Liberia
  • English language fluency required
  • Experience with spreadsheet software (Microsoft Word and Excel preferred)
  • Quicken/Quickbooks experience helpful
  • Ability to analyze and interpret governmental and organizational rules and regulations, including OMB Circulars A-110, A-122 and A-133

Comments:

NDI welcomes and supports a diverse, inclusive work environment. As such, our commitment is to promote equal employment opportunities (EEO) for all applicants seeking employment and NDI employees. NDI makes employment decisions based on organizational needs, job requirements and individual qualifications without regard to race, color, religion, sex, national origin, age, disability, marital status, sexual orientation, personal appearance, military status, gender identity or expression, genetic information, political affiliation, educational status, unemployment status, place of residence or business, source of income, or reproductive health decision making. Additionally, harassment or discrimination based on these characteristics will not be tolerated at NDI. To perform the essential functions of this position, reasonable accommodations are available to qualified individuals with disabilities and qualified individuals who have limitations due to pregnancy, childbirth, breastfeeding or medical related condition.

PI117875344

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