Receptionist
full or part-time position
background
As the first point of contact for visitors to IIASA, we are looking to recruit someone with a friendly and professional manner for the position of Receptionist at our institute. This role offers flexibility and could be carried out on a full or part-time basis.
Als erste Anlaufstelle fรผr Besucher/innen des IIASA suchen wir eine/n Rezeptionist/in mit einem freundlichen und professionellen Auftreten. Diese Stelle bietet Flexibilitรคt und kann in Voll- oder Teilzeit ausgeรผbt werden.
Main areas of responsibility
Welcoming visitors and conference participants, showing them to requested locations at the institute. Handling the switchboard: Incoming and outgoing calls and audio conferences. Receiving and distributing incoming packages and mail and dealing with various courier services. Uploading news and announcements to the entrance screen in the lobby. Sending, receiving, and distributing emails. Handling and distributing IIASA access cards and keys. In line with the team spirit that prevails at IIASA, the incumbent may occasionally work on other tasks assigned by superiors, which may not be directly related to this appointment but where the incumbent has relevant experience and skills, and/or a shortage of immediate personnel capabilities requires such.Hauptverantwortungsbereiche
Besucher/innen und Konferenzteilnehmer/innen empfangen und zu den gewรผnschten Orten im Institut fรผhren. Bedienung der Telefonzentrale: Eingehende und ausgehende Anrufe und Audiokonferenzen. Entgegennahme und Verteilung von eingehenden Paketen und Postsendungen sowie die Abwicklung mit den Kurierdiensten. Hochladen von Nachrichten und Ankรผndigungen auf dem Eingangsbildschirm in der Empfangshalle. Versenden, Empfangen und Verteilen von E-Mails. Handhabung und Verteilung von IIASA-Zugangskarten und Schlรผsseln. Der/die Stelleninhaber/in kann gelegentlich vom Vorgesetzten andere Aufgaben รผbertragen bekommen, die zwar nicht direkt mit dieser Stelle zusammenhรคngen, wofรผr der/die Stelleninhaber/in jedoch รผber einschlรคgige Erfahrung und Fรคhigkeiten verfรผgt oder wenn ein Mangel an unmittelbaren personellen Kapazitรคten dies erfordert.our requirements
Professional and friendly demeanor, must be discrete, polite and trustworthy. Fluency in everyday English and German. Some related working experience advantageous. Knowledge of other languages an asset. A service-oriented mindset. Basic computer skills.UNSERE ANFORDERUNGEN
Professionelles, freundliches und gepflegtes Auftreten. Hรถflichkeit, Diskretion und Vertrauenswรผrdigkeit. Flieรende Deutsch- und Englischkenntnisse รhnliche Berufserfahrung undKenntnisse von anderen Sprachen sind von Vorteil. Dienstleistungsorientiertes Denken. Grundlegende Computerkenntnisse.
appointment terms
The selected candidate should be available to take up the position as soon as possible in 2024.
Following completion of an initial appointment for seven months, the employment contract will be extended to become open-ended.
Duties will be carried out at the IIASA premises in Laxenburg, Austria.
The person selected for this role will be considered to be a local hire.
We offer
An annual, gross salary which is exempt from income tax in Austria and negotiable, based on the skills and experience of the selected individual and at least EUR 30,592.00 for 40 hours per week (full-time).
In addition, IIASA salaries are:
Subject to deductions for health insurance and/or social security. Subject to the principle of income aggregation (Progressionsvorbehalt in German).Further benefits
Educational subsidies for children of school age enrolled in private schools in Austria. A generous amount of annual leave days More information hereAbout IIASA
IIASA is committed to a working environment that promotes equality, diversity, tolerance and inclusion within its workforce. This is reflected in our IIASA core values. We encourage qualified candidates from all religious, ethnic, and social backgrounds to apply. In the case that candidates are equally qualified, preference will be given to applicants from countries where IIASA has a Member Organization.
Further Information
For further information about this opportunity please contact:
Thomas Stemerdink: Head of Facilities Management.
For general information about employment at IIASA, please contact:
recruitment@iiasa.ac.at
Applications
To apply for this opportunity, you will need to provide the following documents in English or German:
A short cover letter outlining your motivation for and fit to the position / Ein kurzes Anschreiben, in dem Sie Ihre Motivation und Eignung fรผr die Stelle darlegen. Your Curriculum Vitae or Resume / Lebenslauf oder Resรผmee.Please indicate your preference for full-time (40 hours ) or part-time (negotiable) working hours in your cover letter / Bitte geben Sie in Ihrem Anschreiben an, ob Sie eine Vollzeit- (40 Stunden) oder eine Teilzeitbeschรคftigung (Stundenausmaร verhandelbar) bevorzugen. Deadline for receipt of applications: 10 December 2023