Protocol Officer - Consultant
Post of duty: Washington DC- USA
The IDB Group is a community of diverse, versatile, and passionate people who come together on a journey to improve lives in Latin America and the Caribbean. Our people find purpose and do what they love in an inclusive, collaborative, agile, and rewarding environment.
About this position
Established in 1959, the Inter-American Development Bank (\"IDB\" or \"Bank\") is the main source of financing for economic, social and institutional development in Latin America and the Caribbean. It provides loans, grants, guarantees, policy advice and technical assistance to the public and private sectors of its borrowing countries.
The main function of the Office of the Secretary (SEC) is to provide services for the IDB and IIC Boards of Governors and Boards of Executive Directors (including their internal committees), the MIF Donors Committee, and senior management. For meetings-and especially seminars organized by one of the Bank's departments, all meeting-related services are the responsibility of the department in question, with the Secretariat lending advisory assistance and logistical support as needed.
The Office of Protocol is responsible for planning, organizing, and executing events and activities at the IDB Headquarters in Washington, D.C., and in other member countries of the Bank. It advises the different Bank departments and units in matters related to protocol, and ceremonial, guaranteeing the proper application of international protocol rules. It also administers the policies of the use of Bank symbols and corporate identity, and the norms regulating Representation Expenses and the use of the Executive Dining Rooms.
To provide proactive professional support and guidance to the Office of Protocol in daily events as well as in activities related to high level events attempting to increase the quality of the services provided by the Office.
What youโll do:
The selected candidate will:
ยท Provides guidance of observance of the order of precedence at all official events.
ยท Provide support in the ceremonial aspects of the institution in all official meetings.
ยท Assist in the planning and organization of the ceremonial aspects of the institution for the IDB/IIC Annual Meeting and other regional meetings.
ยท Generate and update key indicators to measure efficiency of services provided by the Protocol Office.
ยท Create executive summaries, minute by minute programs and scripts.
ยท Conduct the Protocol Section in administrative matters such as reservations of Executive Dining Rooms, scheduling, monitoring of daily events in the Executive Dining Rooms.
ยท Prepare and update guestsยด databases related to official events.
ยท Prepare, edit and revise invitations and general correspondence related to official events.
ยท Assist and support in the organization of the National Day celebrations.
ยท Greet and escort VIP guests, and coordinate with IDB Security their arrival to expedite their access to Bankโs facilities.
ยท Contribute in updating and implementing policies related to Representation of Expenses of officials and the use of Symbols of the Bank.
ยท Collaborate in the task of keeping inventories for liquor and alcoholic beverages and institutional gifts.
ยท Review officeโs services and create instructional infographics.
ยท Update FAQ of the Office.
ยท Participate in updating the Protocolโs Handbook.
ยท Support the Protocol Section in administrative matters such as phone calls, scheduling, etc.
ยท Other activities related to the Protocol Office, as required by the Supervisor.
What you'll need
โข Education: Bachelorโs degree in International Relations, Protocol, hospitality.
โข Experience: At least 2 years of experience in diplomatic circles and or international organizations.
ยท Languages: You are proficient in English and Spanish. Working knowledge of French and/or Portuguese is a plus
Key skills:
ยท Learn continuously.
ยท Collaborate and share knowledge.
ยท Focus on clients.
ยท Communicate and influence.
ยท Innovate and try new things.
Requirements:
ยท Citizenship: