PROTOCOL OFFICER

Org. Setting and ReportingThis position is based in Dakar (Senegal) in the United Nations Office for West Africa and the Sahel (UNOWAS). The UNOWAS mandate covers all countries in West Africa and the Sahel. The Protocol Officer will report to the Head of Mission. ResponsibilitiesUnder the overall supervision of the Head of Mission, the Protocol Officer is responsible for performing the following duties: • Advises and assists the Special Representative of the Secretary-General (SRSG)/Head of Mission and Senior Mission officials on protocol and liaison issues; • Handles protocol processes in preparation and follow-up to the SRSG's travels and missions; • Accompanies the SRSG and Senior Mission officials on official travel when needed to guarantee effective liaison and to address any protocol concerns; • Assists in ensuring diplomatic privileges and immunities are accorded to the SRSG and Senior Mission officials in the host country and while travelling on official business; • Coordinates and ensures protocol arrangements are in place for the SRSG and Senior Mission officials for attendance at events organized by UNOWAS or externally; • Assists with the preparation of national and regional conferences and similar events hosted by UNOWAS; • Assists in the planning, coordinating and organizing of hospitality and other events during high-level visits to Dakar; • Maintains communication and facilitates protocol and liaison services with the host country authorities and embassies; • Arranges and coordinates meetings between UNOWAS officials and national authorities in all countries covered under the UNOWAS mandate as needed; • Maintains up-to-date biographical and contact information on national authorities in all countries under the purview of UNOWAS, as well as contact lists for host-country embassies, intergovernmental organizations and UN entities; • Prepares Notes Verbales and related correspondences and assures their follow up; • Assists and advises mission personnel on entry and extension visas; • Performs other duties as required. CompetenciesProfessionalism: Ability to analyze developments in the political area. Ability to work under pressure. Proven ability to draft statements, talking points, briefing notes and other documentation on international political issues. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines, and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions, as necessary. Uses time efficiently. Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify and exhibits interest in having two-way communication. Taylors language, tone, style, and format to match the audience. Demonstrates openness in sharing information and keeping people informed. EducationAdvanced university degree (master's degree or equivalent) in Law, Political Sciences, Public Relations, or other related fields. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced / post graduate university degree. Job - Specific QualificationNot available. Work ExperienceA minimum of five years progressively responsible experience in the field of protocol is required. Experience in planning and organizing activities in an international setting is required. Experience in protocol procedures in United Nations field missions is desirable. Experience in a conflict or post-conflict setting is desirable. Work experience in West Africa and the Sahel region is desirable. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English and French is required. NOTE: \"Fluency equals a rating of \"fluent\" in all four areas (read, write, speak, understand) and \" Knowledge of\" equals a rating of\" confident\" in two of the four areas AssessmentEvaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview. Special NoticeLa nomination à ce poste est faite pour une période initiale d'un an et toute prolongation sera soumise à la disponibilité des fonds. Les membres du personnel sont soumis à l'autorité du secrétaire général et à son affectation. Dans ce contexte, il est attendu de tous les membres du personnel qu'ils accèdent périodiquement à de nouvelles fonctions au cours de leur carrière, conformément aux règles et procédures établies. Le Secrétariat des Nations unies s'est engagé à atteindre un équilibre entre les sexes et la diversité géographique au sein de son personnel. Les candidates sont vivement encouragées à postuler à ce poste. Candidats internes - Lorsque vous remplissez le formulaire de profil du candidat, assurez-vous que TOUS les champs, TOUTE l'expérience professionnelle et toutes les coordonnées sont remplis et à jour. Ces informations permettent au responsable du recrutement d'évaluer votre admissibilité et votre adéquation au poste et de vous contacter. Les contractants individuels et les consultants qui ont travaillé au sein du Secrétariat des Nations Unies au cours des six derniers mois, quelle que soit l'entité administrante, ne sont pas éligibles pour postuler ou être nommés à des postes professionnels et supérieurs temporaires ou à durée déterminée, dans les six mois suivant la fin de leur service actuel ou le plus récent. Pour ces postes, au moins six mois doivent s'être écoulés entre la fin d'un contrat de consultant ou d'un contrat individuel et le moment de la candidature et de l'examen d'une nomination en tant que membre du personnel en vertu du règlement et du statut du personnel des Nations unies. Aux Nations Unies, la considération primordiale dans le recrutement et l'emploi du personnel est la nécessité de garantir les plus hauts niveaux d'efficacité, de compétence et d'intégrité, en tenant dûment compte de la diversité géographique. Toutes les décisions en matière d'emploi sont prises sur la base des qualifications et des besoins de l'organisation. Les Nations unies s'engagent à créer un environnement diversifié et inclusif de respect mutuel. Les Nations unies recrutent et emploient du personnel indépendamment de l'identité de genre, de l'orientation sexuelle, de la race, de l'appartenance religieuse, culturelle et ethnique ou des handicaps. Des aménagements raisonnables peuvent être apportés aux candidats handicapés pour les aider à participer au processus de recrutement s'ils en font la demande et l'indiquent dans leur candidature. Tous les candidats sont vivement encouragés à postuler en ligne dès que possible après la publication de l'offre d'emploi et bien avant la date limite indiquée dans l'offre d'emploi. Les candidatures en ligne feront l'objet d'un accusé de réception si une adresse électronique a été fournie. 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Pour ce poste, les candidats des États membres suivants, non représentés ou sous-représentés au Secrétariat de l'ONU au 31 août 2024, sont vivement encouragés à postuler : Allemagne, Andorre, Angola, Antigua-et-Barbuda, Bahreïn, Belize, Brunei Darussalam, Chine, Cuba, Dominique, Grenade, Guinée-Bissau, Guinée équatoriale, Hongrie, Indonésie, Israël, Japon, Kiribati, Koweït, République démocratique populaire lao, Libye, Liechtenstein, Malte, Îles Marshall, Micronésie (États fédérés de), Monaco, Nauru, Oman, Palau, Panama, Papouasie-Nouvelle-Guinée, Paraguay, Qatar, République de Corée, Sainte-Lucie, Saint-Vincent-et-les-Grenadines, Sao Tomé-et-Principe, Arabie saoudite, Singapour, Îles Salomon, Somalie, Timor-Oriental, Turkménistan, Tuvalu, Émirats arabes unis, États-Unis d'Amérique, Vanuatu. United Nations ConsiderationsAccording to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. 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Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date. No FeeTHE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.