Post of duty: Washington, DC. - USA
The IDB Group is a community of diverse, versatile, and passionate people who come together on a journey to improve lives in Latin America and the Caribbean. Our people find purpose and do what they love in an inclusive, collaborative, agile, and rewarding environment.
About this position
The main function of the Office of the Secretary (SEC) is to provide services for the IDB and IIC Boards of Governors and Boards of Executive Directors (including their internal committees), the MIF Donors Committee, and senior management. For meetings and especially seminars organized by one of the Bank's departments, all meeting-related services are the responsibility of the department in question, with the Secretariat lending advisory assistance and logistical support as needed.
The Office of Protocol is responsible for planning, organizing, and executing events and activities at the IDB Headquarters in Washington, D.C., and in other member countries of the Bank. It advises the different Bank departments and units in matters related to protocol, and ceremonial, guaranteeing the proper application of international protocol rules. It also administers the policies of the use of Bank symbols and corporate identity, and the norms regulating Representation Expenses and the use of the Executive Dining Rooms.
The Office of Protocol needs help to face the increasing workload coming from the day-to-day activities. He/She will provide proactive professional support to the Office of Protocol in the activities related to high-level events and its daily operations.
What youโll do
- The selected candidate will:
- Provide guidance in the observance of the order of precedence at all official events.
- Generate indicators to measure efficiency of services provided by the Protocol Office.
- Draft protocolary correspondence including note verbales with country members states and embassies.
- Support the Protocol Section in administrative matters such as reservations of Executive Dining Rooms, scheduling, and monitoring of daily events in the Executive Dining Rooms.
- Prepare and update guestsยด databases related to special events Prepare, edit, and revise invitations and general correspondence related to official events.
- Greet and escort VIP guests, and coordinate with IDB Security their arrival to expedite their access to Bankโs facilities.
- Prepare place cards, seating arrangements, and provide help with the display of the Bankโs symbols for all official events.
- Prepare and update guestsยด databases related to official events, as well as revise invitations and general correspondences.
- Contribute to the updating and implementing of policies related to Representation of Expenses of officials.
- Other activities related to the Protocol Office, as required by the Supervisor.
- Work under the regular supervision of the Chief of Protocol.
What youโll need
- Education: Bachelorโs degree in International Relations, hospitality, or related fields.
- Experience: At least 3 years of experience in diplomatic circles and or international organizations.
- Languages: You are proficient in English and Spanish. Working knowledge of French and/or Portuguese is a plus.
Key skills
- Learn continuously.
- Collaborate and share knowledge.
- Focus on clients.
- Communicate and influence.
- Innovate and try new things.
Requirements
- Citizenship: You are a citizen of one of our 48 member countries. We may offer assistance with relocation and visa applications for you and your eligible dependents.
- Consanguinity: You have no family members (up to fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB Group.
Type of contract and duration:
- Type of contract: Consultant (CNS). Full Time
- Length of contract: 12 months.
- Location: IDB Headquarters, Washington D.C.
What we offer
The IDB group provides benefits that respond to the different needs and moments of an employeeโs life. These benefits include:
- A competitive compensation packages.
- Leaves and vacations: 2 days per month of contract + gender- neutral parental leave.
- Health Insurance: the IDB Group provides a monthly allowance for the purchase of health insurance.
- Savings plan: โโโโโโโThe IDB Group cares about your future, depending on the length of the contract, you will receive a monthly savings plan allowance.
- We offer assistance with relocation and visa applications for you and your family when it applies.
- Hybrid and flexible work schedules
- Development support: We offer learning opportunities to boost your professional profile such as seminars, 1:1 professional counseling, and much more.
- Health and wellbeing: Access to our Health Services Center which provides preventive care and health education for all employees.
- Other perks: Lactation Room, Daycare Center, Gym, Bike Racks, Parking, and others.
Our culture
At the IDB Group we work so everyone brings their best and authentic selves to work, willing to try new approaches without fear, and where they are accountable and rewarded for their actions.
Diversity, Equity, Inclusion and Belonging (DEIB) are at the center of our organization. We celebrate all dimensions of diversity and encourage women, LGBTQ+ people, persons with disabilities, Afro-descendants, and Indigenous people to apply.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job interview process. If you are a qualified candidate with a disability, please e-mail us at diversity@iadb.org to request reasonable accommodation to complete this application.
Our Human Resources Team reviews carefully every application.
About the IDB Group
The IDB Group, composed of the Inter-American Development Bank (IDB), IDB Invest, and the IDB Lab offers flexible financing solutions to its member countries to finance economic and social development through lending and grants to public and private entities in Latin America and the Caribbean.
About IDB
We work to improve lives in Latin America and the Caribbean. Through financial and technical support for countries working to reduce poverty and inequality, we help improve health and education and advance infrastructure. Our aim is to achieve development in a sustainable, climate-friendly way. With a history dating back to 1959, today we are the leading source of development financing for Latin America and the Caribbean. We provide loans, grants, and technical assistance; and we conduct extensive research. We maintain a strong commitment to achieving measurable results and the highest standards of integrity, transparency, and accountability.
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