PROPERTY CONTROL AND INVENTORY ASSISTANT

Org. Setting and ReportingThis position is located in the United Nations Assistance Mission in Afghanistan (UNAMA), Kabul. The Property Control and Inventory Assistant reports to the Chief of Property Management Unit. Responsibilities• Receiving and Inspection (R&I) reports, discrepancy reports, and disposal reports for the Unit Chief's approval Procurement for immediate action. • Reviews Goods' Receipts reports in Umoja and R&I Reports in the electronic inventory management system. • Maintains on a daily basis accurate and auditable property records in the electronic inventory management system for property control and accountability in conformance with administrative instructions, guidelines, manuals and SOPs. • Updates all physical verification records and data entry. • Assists stakeholders in application of property management policies and procedures to meet organizational standards and goals set up in the DFS Directives, LSD Guidelines and mission's SOPs. • Assists in monitoring the execution of contracts for the disposal of property and supplies, including all types of waste material. • Assists SAUs in preparation of equipment write-offs and processing of write-off cases through relevant property survey boards. • Produces on monthly basis and when requested by supervisor. • Interacts with other property management stakeholders and providers of services, in particular, Procurement Section, Joint Logistics Operations Center, and Local Property Survey Boards, as appropriate. • Assists in carrying out Board of Survey functions as and when required. • Prepares statistical analysis and trend analysis on United Nations property. • Performs other duties, as required. CompetenciesProfessionalism: Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed. Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings. EducationHigh school diploma or equivalent is required. Job - Specific QualificationNot available. Work ExperienceA minimum of five (5) years of progressively responsible experience in the field of inventory control, property management, logistics or other related fields is required. With first level university degree minimum of 3 years of progressively responsible experience in the field of inventory control, property management, logistics, procurement, or other related fields is required. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For this job opening, English is required. Either Dari or Pashto is desirable. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).