Tasks and Responsibilities:
Under the direct supervision of the National Asset Management Officer (NP2), as a first-level supervisor and Chief of General Services (S4) as a second-level supervisor, the successful candidate will be tasked with the following duties:
Maintaining and updating inventory records accurately, ensuring that all items are properly recorded in the inventory management system: updating asset details such as quantities, locations, and descriptions; Verifying records against physical stock through audits and cycle counts, promptly correcting any discrepancies to ensure smooth operations and enhance overall inventory control efficiency. Maintaining and updating inventory records accurately involves tracking stock and mission levels assets in real-time, ensuring that all items are properly recorded in the inventory management system. Verifying mission assets annually, spot checks which involves conducting thorough inspections and audits of all mission-owned assets to ensure accurate record-keeping and asset accountability. This process includes cross-referencing physical assets with asset records, identifying any discrepancies, and updating asset tracking systems accordingly. The spot checks verifications help maintain up-to-date records and quickly detect any missing, misplaced, or damaged items, allowing for timely corrective actions. Annual verifications provide a more in-depth assessment of long-term asset usage, depreciation, and overall condition, ensuring compliance with OSCE policies and financial reporting requirements. Supporting technical units in identifying surplus or excess assets that involves working closely with various departments to assess inventory levels and determine which assets are no longer needed, underutilized, or obsolete. This process includes analysing asset usage data, conducting physical inspections, and reviewing operational requirements to distinguish essential equipment from surplus stock. Additionally, he/she may assist in coordinating asset transfers between departments, arranging for resale or donation of surplus items, and ensuring compliance with regulatory guidelines for asset management. Responding to queries on inventory verification matters of a routine nature which involves addressing daily inquiries from internal departments, moving of OSCE staff/assets to new offices, or management regarding stock levels, asset discrepancies, and inventory control procedures. This includes providing information on recent asset counts, explaining variances between physical and recorded inventory, and clarifying inventory tracking methods. The incumbent assists employees in locating specific assets and updating them on verification schedules. Additionally, he/she ensures that all responses align with mission policies and inventory management standards, escalating complex issues to supervisors when necessary. Effective communication in this role helps maintain transparency, improve inventory accuracy, and support smooth operational workflows. Supporting the write-off process through contracted companies which involves coordinating with external vendors, disposal service providers, to properly document and process the removal of obsolete, damaged, or surplus assets and supplies. The incumbent ensures that all necessary paperwork, including disposal authorization forms and asset retirement records, is completed in compliance with mission policies and regulatory requirements. Additionally, the incumbent tracks the final disposition of written-off assets, updates inventory records accordingly, and provides reports for audit and compliance purposes.For more detailed information on the structure and work of the OSCE Mission in Kosovo, please see: OSCE Mission in Kosovo
Necessary Qualifications:
Remuneration Package:
Monthly remuneration, subject to social security deductions, is 792.00 Euro/month. Social benefits will include participation in the OSCE group medical insurance scheme and the OSCE Provident Fund. Appointments are normally made at step 1 of the applicable OSCE salary scale. At the discretion of the appointing authority, a higher step may be approved up to a maximum of step 3, subject to specific conditions.
Appointments are normally made at Step 1 of the applicable OSCE salary scale. In exceptional cases, an initial appointment at up to Step 3 may be considered. This depends on factors such as relevant experience exceeding minimum requirements or higher previous remuneration. Any such request by a candidate must be reviewed and approved by the OSCE before the appointment.
If you wish to apply for this position, please use the OSCE's online application link found under https://vacancies.osce.org/. However, if you have technical difficulties with the system, you may use the offline application form found at https://jobs.osce.org/resources/document/offline-application form and forward the completed form quoting the vacancy number by e-mail to: Recruitment.OMiK@osce.org
The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.
Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.
Candidates interviewed and found suitable in the recruitment process for this vacancy notice will be placed on a roster of suitable candidates (valid for three years) for fixed-term posts, should a suitable opportunity arise. The placement on a roster does not guarantee a future appointment or assignment.
The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.
Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model.
Please be aware that OSCE appointments are subject to medical clearance.
The mandatory retirement age at the OSCE is 65 years for contracted positions at the general service, professional and director level. The Organization shall apply an age limit of 62 years at the time of appointment as the incumbent selected is normally expected to carry out the contractual obligation of two years. Additional Information
Issued by: OSCE Mission in Kosovo Requisition ID: KOS000285 Contract Type: Local Contracted Grade: G3 Job Level: General Services Job Type: Contracted Number of posts: 1 Location: KOS - OSCE Mission in Kosovo, Prishtine / Pristina Issue Date: Mar 27, 2025 Closing Date: Apr 16, 2025 Employee Status: Fixed Term Schedule: Full-time Education Level: High School Diploma / (GED) Target Start Date: As soon as possible