Grade: G4
Vacancy no.: DC/ENTERPRISES/GS/2025/02
Publication date: 17 April 2025
Application deadline (midnight Geneva time): 26 April 2025
Job ID: 12955
Department: ENTERPRISES
Organization Unit: MSME
Location: Geneva
Contract type: Short Term
Contract duration: 11 months
This is a temporary assignment with a duration of 11 months.
The selection process is not subject to the rules and procedures defined in Annex I of the ILO Staff Regulations.
The following are eligible to apply:
- ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations.
- External candidates*
*The recruitment process for General Service positions is subject to specific local recruitment criteria. The ILO may only offer a contract to persons who have a valid residency status in Switzerland or who currently reside in neighbouring France.
The ILO values diversity among its staff and welcomes applications from qualified female candidates. We also encourage applicants with disabilities. If you are unable to complete our online application form due to a disability, please send an email to ilojobs@ilo.org.
*Conditions of employment for external candidates: In conformity with existing ILO practice, the appointment of an external candidate will normally be made at the first step of this grade. The entry level salary for this position is 36,256 CHF yearly.
Introduction
The ILO Productivity Ecosystems for Decent Work programme, funded by the Swiss State Secretariat for Economic Affairs (SECO) and the Norwegian Agency for Development Cooperation (NORAD) is a 4year global technical cooperation programme that enhances productivity and working conditions in enterprises in emerging economies. It is located in the Micro, Small and Medium Enterprises (MSME) Branch of the Enterprises Department, and is implemented in collaboration with the ILOโs Employment Department. A global team in ILO Headquarters oversees overall programme implementation with country components operating in Ghana, South Africa and Viet Nam currently.
As a member of the global Productivity Ecosystems for Decent Work team, the Project Support Assistant provides a variety of support services to help the project operate in an efficient and effective manner. The position will support the programme operations in target countries through a range of duties, including correspondence preparation, document preparation, compiling project financials, website maintenance, database maintenance, meeting support, travel, and/or registry. The incumbent is required to use standard office equipment and the ILOโs organisational resource planning and finance system (IRIS) to process transactions. Work is governed by the ILOโs established rules, regulations, policies, procedures and guidelines governing operational areas.
Reporting lines: The position works under the supervision of the Global Programme Coordinator in the MSME Branch. Supervision focuses on the quality and timeliness of the delivery of work assignments, however, the Project Support Assistant will work with some degree of operational independence and will work regularly with the entire Productivity Ecosystems for Decent Work team.Description of Duties
- Draft standard correspondence, type and format a variety of documents related to project activities (correspondence, reports, technical documents, presentations, etc.) in conformity with the ILO requirements and using appropriate software.
Required qualifications
Education
Completion of secondary school education.
Experience
At least three yearsโ experience in general office management and clerical support work.
Languages
Excellent knowledge of one working language (English or French), and good working knowledge of the other.
Competencies
Ability to organize own work. Ability to prioritize work assignments, organize own schedule, perform routine work independently, meet deadlines and adapt to changing demands and multiple tasks. Proficient in basic computer software (Microsoft Word, PowerPoint, Excel, Adobe Reader) and ability to use other software packages required by the Office. Ability to obtain services from other work units inside or outside the office for completion of tasks. Ability to work as a member of a team and manage a heavy workload under time pressure. Knowledge of practices and procedures for preparing administrative documents and maintaining filing systems. Ability to draft correspondence and correct documents in accordance with established standards. Ability to work with accuracy and to pay attention to detail. Excellent oral and written communication skills. Customer service skills in order to provide courteous, prompt and efficient responses to clients. Understanding of principles of non-discrimination and gender equality. Ability to work in a multicultural environment and gender-sensitive behaviour and attitudes are also required.
Recruitment process
Please note that all candidates must complete an on-line application form. To apply, please visit ILO People. The system provides instructions for online application procedures.
Fraud warning
The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account - @ilo.org - should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.