Project Manager

Background Information - Sri Lanka

Sri Lanka

UNOPS has supported Sri Lanka’s development since 1998, expanding operations in 2005 to support the post-tsunami response and reconstruction process. Within the organization’s mandate in project management, infrastructure, and procurement, UNOPS Sri Lanka implements customized socio-economic development projects that benefit vulnerable people and develop national capacities. Achievements in Sri Lanka include the development of sustainable and climate-resilient infrastructure, procurement services & capacity building, and project management in education, fisheries, roads, health, water supply systems; flood control and sanitation, and integrated solid waste management sectors. UNOPS works closely with Government counterparts and communities to ensure increased ownership, sustainability and accountability of Projects. Key projects in Sri Lanka include the Technical Project Management support for the Maternal and Newborn Health Care Strengthening Project in Matara District, Sri Lanka funded by KOICA.

UNOPS Sri Lanka also facilitated over $22 million worth of procurement of COVID-19 protection equipment and services in partnership with the World Bank, the Government of Japan, and the United Nations Multi-Partner Trust Fund.

This roster is designed to specifically recruit professionals who are nationals of Sri Lanka or possess a valid residency permit enabling them to legally work within the country.
Background Information - Job-specific

Project Manager is responsible for the day-to-day operations of the project(s) and provides services to the different donors, partners and beneficiaries. Project Manager acts on behalf of the Project Board to manage the project on an ongoing basis during the Implementation Stage. The main responsibility of a Project Manager is to ensure that the project outputs are delivered within the specified project tolerances of time, cost, quality, scope, risk and benefits. He/she is expected to meet the organization’s performance and delivery goals.

Project Manager has the authority to assign, as per the Project Plan, work packages to Team Managers and approve deliverables produced by them.

Project Manager is responsible for creating the Implementation Plan, using the Project Initiation Document (PID), Legal Agreement and having a thorough understanding of the terms, conditions, and the respective roles and responsibilities of the partners/stakeholders, to ensure the project(s) outputs are capable of meeting the business cases for both UNOPS and the partner(s). Success of the project(s) and hence of the Project Manager will be based on the defined Success Criteria.

This roster is designed to specifically recruit professionals who are nationals of Sri Lanka or possess a valid residency permit enabling them to legally work within the country.
Functional Responsibilities

This roster is designed to specifically recruit professionals who are nationals of Sri Lanka or possess a valid residency permit enabling them to legally work within the country.

Project Delivery and Performance

Develop, complete and update implementation plan(s)

Implement the approved plan (including the establishment of milestones) within tolerances set by the Project Board.

Embed sustainability dimensions including social and gender inclusion, environmental and economic aspects into project life span.

Manage the production of the required outputs, taking responsibility for overall progress and use of resources and initiating corrective action where necessary.

Ensure that quality of work packages and deliverables complies with the quality requirements defined in the Implementation Plan.

Liaise with any external suppliers or account managers

Manage acceptance and delivery of work packages

Monitor project progress ensuring that work packages are being executed properly

Control project and work packages changes

Accept goods, services or works delivered by suppliers.

Lead contract management duties including supplier performance evaluation.

Act as the Employer’s Representative within the FIDIC works contracts.

Identify, and anticipate in a timely manner, potential risks and issues and advises mitigating measures to senior management/ Project Board so that maximum benefit to partner(s) and other stakeholders is achieved

Identify and report to the supervisor potential business opportunities for UNOPS

Procedures

Comply with all organizational policy and specifically the Project Management Manual

Prepare/adapt all relevant plans for approval by the Project Board.

Manage the reporting obligations defined in the Legal Agreement(s) and in the Implementation Plan

Draft the requirements definitions for procurement processes. Approving requisitions and requests for non-purchase order payments; Evaluating submissions received, if appointed to the evaluation team.

Ensure maintenance of the project files and lessons learned are recorded

Ensure the development and implementation of project financial management guidelines and control mechanisms, in conformity with UNOPS rules and regulations.

Manage budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time.

Understand and manage UNOPS overheads, allocable charges, and related corporate charges as they apply to the project

Understand the unique structures of the UN and budget appropriately for personnel

Manage expenditures against the budget (based on accurate financial reports)

Where the Project Manager has no delegation as a committing officer, s/he retains these responsibilities and will monitor and instruct/request others to carry out the relevant commitments and disbursements.

For project closure purposes, provide a formal handover of the project to the closure manager

Support project audit activities, including planning, preparation and coordination during the audits and follow up on audit observations/recommendations

Monitoring and reporting

Prepare and issue regular project and/or financial reports in accordance with Partner and UNOPS requirements for reporting.

Regularly review project status, evaluating performance criteria (scope, cost, schedule and quality).

Maintain diaries and progress reports as required by the organization’s standard procedures.

Provide routine oversight and analysis of delivery data within the dashboard system.

Ensure all project team members track and regularly update milestones and targets for the duration of projects' life span.

Stakeholder engagement

Develop stakeholder profiles and facilitate the formulation of stakeholder engagement strategies

Establish solid working relationships with the Project Board (Executive, Senior Users and Senior Suppliers), client and key stakeholders

Enable the formulation of project communications plans. Coordinate internal project communications. Monitor the effectiveness of project communications

Coordinate stakeholder engagement and communication, ensuring effective timing and interdependency management of communications. Ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover outputs

Quality assurance

Work with internal stakeholders to ensure projects comply with audit requirements

Work with procurement/purchasing staff to ensure effective interface with suppliers' quality systems

Coordinate quality reviews of project documents and deliverables

Provide quality control for management outputs (project documents, reports, etc.)

Knowledge management and innovation

Encourage routine and effective capacity building activities are conducted in order to build the long-term and sustainable capacity of staff.

Actively interact with other Project Managers and the wider PM community to share case studies, lessons learned and best practices

Contribute to the oversight of lessons learned procedures, ensuring that lessons learnt are shared in a timely and appropriate manner. Participate in the relevant Communities of Practice

Research and logging of lessons learned throughout the project life span.

Provide feedback to Practice Groups on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies.

Personnel Management

Lead and motivate the project management team.

Ensure that behavioral expectations of team members are established.

Ensure that performance reviews are conducted fairly, accurately and timely.

Select, recruit and train team as required and take into account gender parity and diversity objectives.

Ensure safety and security for all project personnel and comply with UNDSS standards

Create, foster and role model a culture of respect and zero tolerance for discrimination, abuse of authority, harrasement, sexual harassment and sexual exploitation and abuse. Ensure accountability for actions and perform duties in accordance with protection mechanisms and action plans, as expected by UNOPS policies, standards and commitments.

Education

Advanced University Degree in a relevant discipline (International Relations, Development Studies, Finance, Economics, Human Resources, Supply Chain, Business, Project Management,Architecture, Civil Engineering, Water Engineering, Electrical Engineering, Mechanical Engineering, Structural Engineering, etc.).

A combination of Bachelor’s degree with an additional 2 years of relevant work experience may be accepted in lieu of the education requirements outlined above

Experience

Infrastructure Project Managers:

A minimum of 5 years' experience in Implementing and managing infrastructure projects (roads, damns, bridges, irrigation, health, wind mils, solar power, ports, etc.) is required.

Experience in contract management is an asset.

Knowledge of FIDIC contracts is an asset.

Experience in planning and applying Health & Safety procedures is an asset.

Experience in developing Procurement strategies is an asset.

Proficient in MS Project and Schedule Analysis is an asset.

Trans-actional Project Managers:

A minimum of 5 years' experience in project management, contract management, financial supervision, HR processes, grants management, procurement projects.

Implementation Project Managers:

A minimum of 5 years' experience on implementing complex projects/programmes.

Advisory Project Managers:

A minimum of 5 years' working experience in providing advisory services on (Infrastructure / Finance / HR/ Procurement /Project Management/ etc.)

Experience in process definition and business requirements documentation is an asset.

The below requirements are relevant for all Project Managers:

Experience in developing countries or post conflict environments is an asset.

Experience in writing reports, performing data analysis, and writing technical documents is an asset.

Knowledge of quality assurance methodologies is an asset.

Experience in risk management is an asset.

Experience working in multicultural teams is an asset.

Experience in managing teams is an asset.

Strong analytical capabilities with the ability to manage tasks associated with the development of projects.

Strong Problem Solving Skills.

Language:

Full working knowledge of English is required.

Knowledge of local language is an asset.

Contract type: ICA (Individual Contractor Agreement)
Contract level: Local ICA Specialist 10
Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance This roster is designed to specifically recruit professionals who are nationals of Sri Lanka or possess a valid residency permit enabling them to legally work within the country.


For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Information
This roster is designed to specifically recruit professionals who are nationals of Sri Lanka or possess a valid residency permit enabling them to legally work within the country.

Please note that UNOPS does not accept unsolicited resumes.

Applications received after the closing date will not be considered.

Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.

UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.

Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.

We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions

For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.

For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.

All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.

It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.