Project Management Analyst

  • Added Date: Sunday, 09 February 2020
  • Deadline Date: Friday, 21 February 2020
  • SDG impact; 
  • Connecting Business Initiative (CBI);
  • Business Call to Action (BCTA) ; 
  • Tax Inspectors Without Borders Project (TIWB) ; and
  • Other projects in FSH  team may receive the services of the incumbent on a cost recovery basis. 
  • Supports negotiations with donors, including providing guidance to FSH  staff on related policies and procedures; 
  • Prepares and reviews donor contributions agreements, including contribution budgets where necessary;
  • Liaises with donor counterparts and relevant UNDP teams (e.g. the Legal Office and Resources and Operations Management) to facilitate finalisation of contribution agreements; 
  • Establishes and maintains a monitoring system to ensure timely reporting to donors, and collaborates with relevant project staff to prepare necessary reports;
  • Leads the preparation of financial reports to donors, consistent with specific agreement requirements;
  • Provides advisory support to UNDP staff on the implementation of UNDP resource mobilisation and donor engagement policies, as well as on project budget and general project management issues; and
  • Performs other relevant duties as required.
  • Supports sound resource management through budget management, resource allocation planning and expenditure control, consistent with UNDP rules and regulations;
  • Monitors application of revenue in coordination with relevant UNDP teams (e.g. Treasury Department and Resources and Operations Management) and ensures programming of funds in to relevant budgets;
  • Ensures accurate General Management Support (GMS) fee set-up and collection, consistent with UNDP cost-recovery rules and regulations and mechanisms;
  • Reviews and analyses budget implementation on an ongoing basis and initiates budget revisions, as necessary; 
  • Establishes and maintains a monitoring system to track project/initiative expenditures and ensures compliance with UNDP cash management policies and procedures;
  • Undertakes ongoing reviews of project accounts, ensuring accuracy of various transactions (e.g. vouchers, general ledger journal entries (GLJEs), payroll) and sufficient funds for disbursement;
  • Assists in development and implementation of the costs savings and cost reduction strategies; and
  • Performs other relevant duties as required.
  • Undertakes procurement processes, including designing and implementing sourcing strategies; leading contractor selection; quality assurance; relationship management; and performance measurement, consistent with UNDP rules and regulations and in coordination with relevant UNDP teams (e.g. the Operations team in the Istanbul Regional Hub and the Operations team for BPPS in UNDP Headquarters);
  • Supports recruitment processes, including ensuring timely submission of forms and documentation to relevant UNDP teams (e.g. Office of Human Resources) and scheduling of interviews;
  • Leads travel facilitation processes for events and meetings, including calculating entitlements; preparing travel authorisations, liaising with relevant colleagues in both headquarters and UNDP Country Offices; responding to traveller questions; ensuring timely approvals, consistent with UNDP rules and regulations; supporting reconciliation of after-travel documentation and reimbursements; and any other necessary follow-up with travellers to ensure positive client experience and compliance with UNDP regulations. 
  • Supports event management, including undertaking related procurement processes and liaising with suppliers before and during events to ensure event success. 
  • Performs other relevant duties as required. 
  • Ability to make new and useful ideas work.
  • Ability to persuade others to follow.
  • Ability to improve performance and satisfaction.
  • Ability to listen, adapt, persuade and transform.
  • Ability to get things done while exercising good judgement.
  • Ability to formulate and manage budgets; manage contributions and investments; manage transactions; and conduct financial analysis, reporting and cost-recovery;
  • Ability to input to the development of standards and policies Management
  • Makes recommendations regarding operation of systems within organizational units.
  • Understands the risk leading to an expected outputs and finds suitable solution to deliver as expected. 
  • Ability to efficiently handle and share information and knowledge.
  • Effectively networks with partners seizing opportunities to build alliances.
  • Exercise all the other competence having the end goal of communicating and campaigning for the SDGs.
  • Master's degree in Business Administration (MBA).
  • At least 2 years of relevant experience in supporting project management, with a focus on finance and operations, at UNDP; 
  • Experience preparing, reviewing and supporting implementation of donor contribution agreements at a large international organisation. Experience with EU and USAID contribution agreements and reporting requirements is an added advantage; 
  • Experience supporting recruitment and/or procurement processes. Knowledge of UNDP procurement rules and regulations is an added advantage;
  • Experience supporting travel facilitation for multiple internal and external stakeholders. Experience with UNDP travel policy is required and PeopleSoft is an added advantage. 
  • Demonstrated ability to prioritise to meet multiple competing deadlines.
  • Proficiency in English. 
  • Working knowledge of other UN language required. 

Important information for US Permanent Residents ('Green Card' holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment. 

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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Contract Duration: 1 Year with possibility for extension

This vacancy is archived.

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