Project Coordinator – Facility Management-Local

Result of ServiceMonthly progress report for the outputs Work LocationAmman Expected duration6 months with the possibility of further extension Duties and Responsibilities1. Background The Central Support Services Division (CSSD) is implementing mechanisms related to facilities management, a professional field concerned with the coordination of space, infrastructure, personnel, and organisational processes. Facilities management involves managing physical assets and environments to align with user requirements. It includes integrating maintenance, safety, efficiency, and comfort to support organisational objectives regarding the built environment. The Project Coordinator (Consultant) will report to the Head of the Administrative Services Section and will be located within the Administrative Services Section of the Central Support Services Division at headquarters in Amman. The Project Coordinator will serve as a member of the project team supporting a new agency-wide initiative. 2. Objectives The Project Coordinator oversees facility management projects, including construction, maintenance, renovation, and office optimisation. Key tasks include supervising site workers and contractors for safety and quality compliance, tracking project progress against scope, timeline, and budget, and managing milestones and approvals. The role involves conducting site inspections, preparing progress reports with risk assessments, and facilitating communication among stakeholders to resolve issues efficiently. Responsibilities also cover ensuring regulatory compliance, assisting in procurement processes, maintaining documentation, and daily inspection and reporting on facility operations at UNRWA HQA, including cleanliness, maintenance, and task follow-up. 3. Functional Title, Duty Station, Duration, Project (if applicable) Project Coordinator – Facility Management -Local-Grade 15, HQA, 6 months with the possibility of further extension 4. Scope of work The Consultant will be responsible for activities described below and to assist the …. Specific Outputs/Tasks include but not limited to: Duties Responsibilities, impact, and work relationships of the post: • Coordinate all facility management projects, including construction, maintenance, renovation, rehabilitation works and optimization of the offices. • Supervise on-site construction workers and contractors to ensure compliance with safety and quality standards. • Monitor the implementation of facility-related projects against the approved scope, timeline, and budget. • Follow up on project milestones, required approvals, and logistical arrangements to ensure timely delivery. • Conduct regular site inspections and prepare progress reports, identifying risks, delays, and corrective actions. • Facilitate coordination between internal departments, contractors, and other stakeholders to resolve issues and expedite works. • Ensure that construction and maintenance works are compliant with health, safety, and environmental regulations. • Support in drafting TOR, cost estimation, BOQ, procurement processes by providing technical inputs, verifying completion of deliverables, and participating in inspections, contract management and SLA processes. • Maintain proper documentation and records of all facility management activities. • Daily inspection and reporting of facility management operations at UNRWA HQA premises, including monitoring the cleanliness of all areas, identifying and documenting snags or maintenance issues, coordinating with relevant teams for timely resolution, and ensuring overall improvement of facilities through follow-up and completion of tasks. • Perform other related duties as assigned. 5. Deadlines and Fee Schedule Monthly progress report for the outputs by the end of each month Qualifications/special skills6. Qualification Requirements Academic and Professional qualifications (as applicable) Academic Qualifications: • A university degree in Civil Engineering, Construction Management, Facility Management, or a related field Experience: • Minimum of 4 years of relevant experience in project coordination, construction supervision, or facility management • Knowledge of the overall business environment of the host country and relevant laws, regulations, and practices is desirable Technical Skills: • Proven knowledge of construction methodologies, health and safety standards, and quality control • Ability to read and interpret technical drawings and construction plans • Strong project management, coordination, and reporting skills Other Requirements: • Ability to work under pressure and manage multiple tasks simultaneously • Strong interpersonal and communication skills • Proficient in MS Office applications and project management tools Language Excellent written and spoken English is essential. Proficiency in drafting documents is required. Arabic is an asset. COMPETENCIES • UN Core Values of Integrity, Professionalism, Respect for Diversity and Gender. • Professionalism: Knowledge of system development workflow and document flow processes, ability to conduct research and gather information from a wide variety of standard and non-standard sources, is conscientious and efficient in meeting commitments, observing deadlines, and achieving results. • Communication: Proven ability to write in a clear and concise manner and to communicate effectively, including the ability to prepare reports and conduct presentations, articulating options concisely, conveying maximum information, making, and defending recommendations. • Teamwork: Strong interpersonal skills, including the ability to: operate effectively across organizational boundaries; and establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment, with sensitivity and respect for diversity Functional i. Analyzing ii. Applying Technical Expertise iii. Planning and Organizing iv. Following Instructions and Procedures v. Adapting and Responding to Change Leadership (as applicable) i. Delivering Results ii. Managing Complexity and Change DESIRABLE QUALIFICATIONS Specialization in Sustainability Administration and Procurement related issues with practical experiences in implementation of facility management and sustainable procurement projects Experience in UN Sustainability projects is an asset. Reporting and administration: The Project Coordinator (Consultant) will report to the Head of Administrative Services Section and will be based within Administrative Services Section of the Central Support Services Division, HQ, Amman. The Project Coordinator will be part of a project team supporting a new agency-wide 7. Travel Requirements (if any) 8. Schedule: Full time 9. CONDITIONS OF SERVICE The consultancy will span a period of 6 months with the possibility of further extension This consultancy is open to local applicants. The remuneration for this consultancy will be based on our local salary scale applicable to grade 15. The consultant will be based in Amman LanguagesNot available. Additional InformationNot available. No FeeTHE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.