Project Associate – infrastructure/equipment

Under the overall supervision of the IOM Tunisia Chief of Mission, head of Programs and the IBG Program manager and the direct supervision of the National Programme Officer (IBG), the Project Associate will support with the planning, implementation, monitoring, communication and reporting of IBG programme activities in Tunisia,. with a particular focus on the construction and equipment components of the programme The staff will also support the government liaison with relevant stakeholders at the national and sub-national level with regard to the IBG Programme.

Responsibilities:

1. Assist in the implementation and monitoring of project activities, with specific focus on infrastructure activities and equipment purchase.
2. Retrieve, compile, summarize, analyze, and present information/data on specific project topics.
3. Monitor budget; verify availability of funds; obtain necessary approval and update budget related information. 
4. Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organizational units (especially procurement and finance) and external parties (especially external service providers) to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
5. Draft status reports, identifying shortfalls in delivery, bring them to the attention of the supervisor and suggest remedial actions.
6. Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, presentation and other forms of documentation. 
7. Respond to complex information requests and inquiries; set up and maintain files/records; and organize meetings and workshops; 
8. Participate in meetings and conferences; assist in coordinating implementation activities with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project. 
9. Assist in monitoring work of implementing partners and report non-compliances to the supervisor.
10. Perform other related duties as assigned. Education
    • School diploma with five years of relevant experience; or,
    • Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with three years of relevant professional experience. Accredited Universities are those listed in the UNESCO World Higher Education Database.   Experience
      • Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations;
      • Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups;
      • Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage; and,
      • Experience in construction-related projects and equipment purchase is considered an asset.

         

        Skills
        • Strong organizational, planning, and coordination skills, particularly in the implementation of construction-related projects;
        • Strong skills in using  Microsoft Office (Outlook, Word, Excel, PowerPoint);
        • Previous experience working with enterprise resource planning (ERP) systems (such as Oracle Fusion Cloud) is an asset;
        • Excellent time management, attention to detail, and problem-solving skills;
        • Excellent verbal and written communication skills in English, Arabic, and French;
        • Ability to work effectively and harmoniously within a team of colleagues from diverse cultural and professional backgrounds. Languages
          • For this position, fluency in Arabic and French is required (oral and written).
          • Working knowledge of English. IOM’s official languages are English, French and Spanish. Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.   Required Competencies   IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.   Values - all IOM staff members must abide by and demonstrate these three values:
          • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
        • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
      • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
    • Courage: Demonstrates willingness to take a stand on issues of importance.
11. Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. Core Competencies – behavioural indicators (Level 1)
12. Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.