Background
ย Diversity, Equity and Inclusion are core principles at UNDP:ย we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a โleave no one behindโ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories. ย UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
The Montreal Protocol on Substances that Deplete the Ozone Layer is the landmark multilateral environmental agreement that regulates the production and consumption of nearly 100 man-made chemicals referred to as ozone depleting substances (ODS). Adopted on 16 September 1987, the Protocol is to date one of the rare treaties to achieve universal ratification. It phases down the consumption and production of the different ODS in a stepwise manner, with different timetables for developed and developing countries. Under this treaty, all parties have specific responsibilities related to the phase out of the different groups of ODS, control of ODS trade, annual reporting of data, national licensing systems to control ODS imports and exports, and other matters. Developing and developed countries have equal but differentiated responsibilities, but most importantly, both groups of countries have binding, time-targeted and measurable commitments. Under the Treaty, the Multilateral Fund for the Implementation of the Montreal Protocol was established as the financial mechanism.ย
Since 1988, the Philippines has been a Party to the Montreal Protocol. It has committed to phase down the consumption of HFCs by 80% over the next two decades to meet the obligations of the Kigali Amendment. With the Department of Environment and Natural Resources โ Environmental Management Bureau as its lead agency in charge, the Philippines has introduced measures to support the industry to shift towards more climate-friendly alternatives.ย
Following the outcomes of the 80th Meeting of the Executive Committee of the Multilateral Fund for the Implementation of the Montreal Protocol and subsequently Decision 80/52, funding was approved for Philippines for โEnabling Activities to prepare for the HFC phase-down\" and to assure the early ratification of the KA.ย The Secretary-General of the United Nations received the Countryโs Instrument of Ratification signed on November 03, 2022, and entered into force effective February 02, 2023 โ this made the Philippines the 141st party to ratify the Kigali Amendment (KA) to the Montreal Protocol. Upon the ratification, UNDP worked with DENR-EMB to apply for the KIP preparation funding (KIP-PRP), which was approved by the Executive Committee (ExCom).
In light of the above, the United Nations Development Programme, in close coordination with the DENR-EMB will be preparing the Stage I Kigali HFC Implementation Plan (KIP) - an overarching strategy with a plan of action to allow the Philippines to meet the freeze in HFC consumption and the 10 per cent reduction targets under Kigali Amendment, to be considered for funding by the Multilateral Fund (MLF).ย
The Project Associate shall be directly supervised by the Programme Analyst, working closely with the Programme Associate, Climate Action Programme and Operations Teams and coordinating with the DENR-EMB. S/he will report at the DENR EMB premises in Quezon City, Metro Manila, Philippines.
Duties and Responsibilities:The Project Associate will support the administrative and financial components of the project. Particularly, support will be for the following functions and provide effective support to project implementation and financial management.
Ensure implementation of operational strategies focusing on the achievement of results
Ensure full compliance with UNDP rules and regulations in the implementation of project business processes and other operational matters. Establish appropriate project management and delivery targets and monitor the achievement of results. Devise appropriate solutions for operational constraints and assist the National Lead in troubleshooting challenges to project implementation. Provide general administrative and logistical support to the project management for conducting project activities.Ensure effective project budgeting and financial controls.
In cooperation with the Project Associate, assist in the preparation of project budget and other planning procedures, and in tracking expenditures. Ensure that financial transactions are properly monitored, and resources are properly accounted for, including project assets. Prepare budget and delivery forecasts and financial reports and ensure the financial integrity of the project through appropriate controls and reporting structures.Ensure efficient provision of procurement services and quality of project inputs.
Lead the preparation of procurement plans/strategies, Terms of Reference, specifications, etc. for the effective sourcing of project inputs to implementation. Conduct market research and other scoping activities to ensure competitive procurement and efficient use of resources, following value-for-money principles and in line with UNDP rules and regulations. Lead the management of project contracts and ensure the maintenance and timely receipting of goods and services, conduct regular project corporate and financial housekeeping (e.g. monitoring of contracts/purchase orders, follow-up to vendors/service providers, application of appropriate contract management modalities and actions, etc., monitoring of legal implications, risk management); Support project recruitment activities and ensure compliance with corporate human resources policies and strategies.Support for partnerships and coordination.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Competencies:Core competencies: Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by the deadline. Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is a pragmatic problem solver, makes improvements.ย Learn Continuously:ย LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback. Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible.ย Act with Determination: ย LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident. Engage and Partner:ย LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships. Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination.
Cross-Functional & Technical competenciesย
Partnership managementย ย ย ย ย
Relationship management: Ability to engage with a wide range of public and private partners, build, sustain and/ or strengthen working relations, trust and mutual understanding.Financeย ย ย ย ย ย ย ย ย ย ย ย ย ย
Budget management: Ability to support budgetary aspects of work planning process, drawing and management of team budgets.Administration and Operations
Events management: Ability to manage events, including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc.Business Managementย ย ย ย ย ย ย ย ย ย ย
Project Management: Ability to plan, organize prioritize and control resources, procedures and protocols to achieve specific goals. Communication: Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience; Ability to relate and ensure sensibilities of communication taking into consideration the cultural context of the audienceBusiness Developmentย ย ย ย ย ย ย ย ย ย ย
Knowledge Generation: Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need.Business Direction & Strategyย ย ย ย ย ย ย ย ย ย ย ย ย
Business Acumen: Ability to understand and deal with a business situation in a manner that is likely to lead to a good outcome; Knowledge and understanding of the operational frameworks in the organization and ability to make good judgments and quick decisions within such frameworks. Required Skills and Experience: ย Education: Secondary Education is required. University degree (bachelorโs degree) in Social Sciences, Science and/ or other related fields will be given due consideration but is not a requirement. Experience: Minimum of 7 years (with secondary education) or 4 years (with bachelorโs degree) of relevant experience in administrative and technical support for programme/project development, implementation, and management, including in the areas of climate change, chemicals, or related fields, preferably for international development organization/s. Experience in project management, including budget monitoring. Experience in coordinating with stakeholders in the Philippines including but not limited to government agencies, private sector, NGOs, etc. Excellent computer literacy and skills on MS Word, Excel, and PowerPoint, database systems, and overall report writing, is required. Knowledge of Quantum, UNAll or other UN system would be an assetย Previous work experience with a UN organization or other international organizations at local or international level is desirableย Previous work experience with DENR, especially its Environmental Management Bureau, is desirableยRequired Languages:
English and Filipinoย Disclaimerย Important information for US Permanent Residents ('Green Card' holders)ย ย Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.ย ย UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications. ย Applicant information about UNDP rosters ย Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.ย We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements. ย Non-discrimination ย UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.ย ย
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