Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.
ย Context
IOM, as the leading UN agency in the field of migration, works closely with governmental, intergovernmental, and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.ย
Under the overall supervision of the Chief of Mission (CoM) of International Organization for Migration (IOM) in Nepal and the direct supervision of the National Program Officer/Head of Migration, Environment, Climate Change and Risk Reduction (MECR) Department, the incumbent's responsibilities will include the following:ย
1. Provide general/clerical assistance (printing, scanning, photocopying, record keeping, note keeping, ordering, stocking, inventory, preparing simple invoices and payment requests, maintaining office records and databases, supporting travel arrangements etc.) in the implementation of theย Comprehensive Approach to Climate Mobility in South Asia Projectย project activities.
2. Retrieve, compile, summarize, and present information/data on specific topics.ย in the scope of migration, environment, climate change, and risk reduction.ย
3. Assist in updating budget-related information and keeping a record of all Purchase Requisitions raised in WAVE.
4. Support administrative coordination for project implementation, involving liaison with other units or external parties to initiate requests, obtain necessary clearances, process, and follow-up on administrative actions.
5. Draft correspondence, briefing notes, graphics, statistical tables, presentations, and other forms of documentation related to the project.
6. Support the organization of meetings, workshops and training sessions related to the project.ย
7. Respond to general requests and inquiries; and maintain and record electronic filing system verifying that all the relevant project documents are recorded in an organized manner.
9. Perform other related duties as assigned.
Education
- Bachelorโs degree in Business Administration or related field from an accredited Institution with 1 year of relevant work experience, or
- School diploma in relevant subject with at least 3 years of relevant work experience. Accredited Universities are those listed in the UNESCO World Higher Education Database. ย Experience
- Experience working in the field of humanitarian assistance, climate change or development.
- Experience working with UN agencies/IOM or I/NGOs will be an advantage.
- Experience in managing daily administrative project work.ย Skills
- Strong organizational and time-management skills;ย
- Strong communication and diplomatic skills, applied in a professional environment;
- Ability to work independently against tight deadlines;
- Good computer skills, including proficiency in MS Office package (Office, Excel, Power Point, Outlook), is essential; Languages
- For all applicants, fluency in English and Nepali is required (oral and written). IOMโs official languages are English, French and Spanish. Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments. ย Required Competencies ย IOMโs competency framework can be found at this link. Competencies will be assessed during the selection process. ย Values - all IOM staff members must abide by and demonstrate these three values:
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.