Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.
Under the overall supervision of the Chief of Mission in Pohnpei, Federated States of Micronesia (FSM) and the direct supervision of the Head of Sub-office in Chuuk, FSM and in close coordination with the Project Officer (Community Resilience) in Pohnpei, the successful candidate will assist in internal administrative processes and internal and external monitoring ofย civil-society organizations (CSOs), non-governmental organizations (NGOs), and community working groups in the Federated States of Micronesia, contributing to the timely implementation of project activities in accordance with IOM policies, standards, and commitments.
- Assist in administrative duties pertaining to planning and coordinating virtual and in-person meetings with relevant governmentย and non-government partners in Pohnpei, Chuuk, Kosrae and Yap.
- Assist in the coordination, implementation, monitoring, and timely reporting of programme activities and deliverables to support a smooth project implementation and close adherence to the programmeโs workplan. Assist in the preparation of reporting and procurement procedures related to the project.
- Assist to plan, organize, and conduct, community outreach, including meetings, workshops, trainings, and/or focus group discussions to build climate change adaptation capacity, including on water and food security, and evacuation shelters.
- Follow-up the correct and timely completion of required administrative forms in a timely manner in order to facilitate the implementation of program activities in accordance with the programmeโs workplan.
- Collect and verify the completion and authenticity of documents, data and other inputs, to the extent possible. Documentation may include but it is not limited to attendance sheets, photo documentation, logbooks, etc.
- Assist in developing capacity-building trainings on project implementation for CSOs and NGOs. Translate material as necessary.
- Conduct regular monitoring of Awards implemented across FSM. Directly visit sites in Pohnpei to conduct monitoring and update the Project Officer regularly on progress. Assist in the administrative requirements for accurate monitoring of the program, including monthly reports and Notes for File (NFF).
- Monitor that NGOs are completing monthly reports and filing receipts as necessary.
- Strictly adhere with IOM's policies and procedures including prevention of sexual exploitation and abuse and promotion of a respectful work environment in order to contribute to a healthy workplace.
- Participate in staff development and training processes.
- Undertake work related travel at the request and approval of the CoM.
- Other duties as may be required for this position. Education
- University degree preferably in business administration, social science or any related field with three years of professional work experience; and/or
- High school diploma with five years with relevant work experience. Accredited Universities are those listed in the UNESCO World Higher Education Database. ย Experience
- Experience in community projects and/or community outreach
- Strong understanding of climate change related issues across FSM.
- Strong knowledge of government and non-government organizations, as well as UN and embassies, operating across FSM.
- Previous relevant experience in international organization or development organizations would be an advantage.
- Experience in writing reports and filing documents is desirable.
- Experience working with local vendors and procurement processes is highly desirable.
Skills
- Understanding of local community development, trends, cultural practices traditions in an island setting
- Skills in communication and people managementย
- Excellent planning and organizational skills with ability to prioritize multiple tasks and meet deadlines required.
- Good interpersonal skills, diligence, open mindedness and dedication.ย Languages
For all applicants, fluency in English and Chuukeseย is required (oral and written).
Working knowledge of any other Micronesian languages.
IOMโs official languages are English, French and Spanish. Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments. ย Required Competencies ย IOMโs competency framework can be found at this link. Competencies will be assessed during the selection process. ย Values - all IOM staff members must abide by and demonstrate these three values: - Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.