Project Assistant

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.
  Context

Under the overall supervision of Head of Programmes and direct supervision of the Project Manager (Migration Environment and Climate Change); and in collaboration with relevant units, the Project Assistant will provide support on the implementation of all programmes at IOM Rwanda.

1. Assist in the implementation and monitoring of project activities in collaboration with relevant units;
2. Retrieve, compile, summarize, and present information/data on specific project topics.
3. Monitor budget; verify availability of funds; obtain necessary approval and update budget related information.   
4. Support administrative coordination of project implementation, involving liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
5. Draft status reports, identifying shortfalls in delivery and bringing them to the attention of the supervisor. 
6. Draft correspondence, reports, briefing notes, graphics, statistical tables, presentations and other forms of documentation. 
7. Organize meetings, workshops and training sessions. 
8. Respond to general information requests and inquiries; set up and maintain files/records.
9. Perform other related duties as assigned. Education
   • Bachelor’s degree in Economics, International Relations, Development, Law, Political or Social Sciences, or a related field from an accredited academic institution of relevant professional experience with three (3) years of relevant experience Accredited Universities are those listed in the UNESCO World Higher Education Database.   Experience
     • Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations;
     • At least one year of professional experience in the field of logistics, inventory management and/or implementation of project activities in the field;
     • Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage Skills
       • Attention to detail 
       • Well-developed interpersonal and communication skills
       • Good coordination and liaison skills
       • Intermediate proficiency in Microsoft Office  
       • Good writing skills Languages
         • For this position, fluency in English and Kinyarwanda is required (oral and written).
         • Working knowledge in French IOM’s official languages are English, French and Spanish. Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.   Required Competencies   IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.   Values - all IOM staff members must abide by and demonstrate these three values:
         • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
       • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
     • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
   • Courage: Demonstrates willingness to take a stand on issues of importance.
10. Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. Core Competencies – behavioural indicators (Level 1)
11. Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.