Project Accountant

  • Added Date: Wednesday, 12 February 2020
  • Deadline Date: Friday, 06 March 2020

The Project Accountant will be responsible for reviewing monthly financial reports, submitted by ECODIT’s project field offices, for completeness, accuracy, and allowability of costs and for posting data into the general ledger. The Project Accountant works as a team with the designated home office-based program managers and interacts regularly with other home office project staff and consultants, and especially with field office accounting staff. This requires understanding the program being supported, understanding the budgets for the assigned projects, and an understanding of donor rules and regulations in relation to the allowability of costs. The Project Accountant will report to and support the VP for Finance and Administration. This position falls within the Senior Associate II labor category of ECODIT.


  • Receive and review monthly field financial reports for consistency, completeness and accuracy of documentation and proper posting to the correct project budget item; this requires briefing assigned home office project staff to go over results of the review, especially in the context of programmatic activities;
  • Create journal entries to post field financial information directly into company’s accounting system;
  • Familiarization with the company accounting system and account coding structure;
  • Establish accounts for new projects and amendments to existing projects;
  • Establish invoice templates for new projects;
  • Provide advice on ways to improve the field accounting function for multiple projects and multiple donors;
  • When applicable, review cost share documentation received from the field for compliance, completeness and accuracy; enter information into reporting documents;
  • When requested, and in conjunction with Program Managers or other staff, provide forms and worksheets to field finance staff as needed to track or document in-kind cost share, travel advances, allocation of costs among programs, payroll reports, etc. Assist staff in developing custom forms or worksheets as needed;
  • Assist Program Managers and other project staff in monitoring project spending levels against budget;
  • Provide feedback to projects on improvements needed in the preparation of field financial reports;
  • Respond to routine accounting/financial report inquiries from field or home office and resolve issues that arise;
  • When needed, travel to field sites to conduct mentoring and training of project accounting staff or participate in training new project staff especially during new project start up or close up;
  • Assist with audits preparation, and;
  • Other duties as assigned.


  • Bachelor’s degree in Accounting or Business Administration with a minimum of six years of demonstrated experience in accounting and finance or equivalent combination of education and experience;
  • Knowledge of the international development funding arena desirable (USAID preferred);
  • Aptitude for understanding complex regulations and monitoring financial transactions and documentation for compliance, familiarity with OMB Circulars helpful;
  • Excellent oral and written communications skills along with problem-solving ability;
  • Excellent computer skills, including advanced Excel skills
  • Prior experience with and proficiency with QuickBooks;
  • Strong organizational skills and attention to detail;
  • Cross-cultural sensitivity
  • Sound judgment and initiative;
  • Strong e-mail communication skills, ability to write in a manner sensitive to cultural differences, and provide clarity to staff where English is not the primary working language of the project;
  • Ability to train/mentor staff in accounting requirements;
  • Ability to be a team player in a busy environment, often with tight deadlines, and
  • Ability to thrive in a small business work environment.

This vacancy is archived.

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