JOB TITLE: Programmes Officer/Assistant (dependent on experience)
LOCATION: Bradford, UK (70%). Approximately 30% international travel.
WORKING HOURS: 09:30 - 17:30, five days a week with some evening and weekend work at crucial times.
MAIN DUTIES & RESPONSIBILITIES
Under the management of the Head of International Programmes (HQ-based), the Programmes Officer/Assistant will be responsible for supporting the development and implementation of HRF’s programmes, with a particular focus on securing funds. Key responsibilities include:
- To take lead on the development of concept notes, proposals and situation analyses, including designing logical frameworks, setting realistic and measurable targets, and developing narrative proposals and budgets.
- Proactively monitoring potential new funding opportunities for HRF through relevant open sources (e.g. donor websites, humanitarian assistance portals), clusters and scoping with existing and potential donors.
- Liaising with colleagues to procure primary data required to develop successful proposals; creating primary data collection tools to facilitate this.
- Maintaining strong working relationships with colleagues based in field offices through regular communication (in-person and remotely).
- Identifying and representing HRF at relevant networking opportunities and other meetings.
- Liaising with the marketing department to ensure the visibility of projects and programmes in line with donor requirements.
- Developing and maintaining strong working relationships with donors and humanitarian sector focal points.
- Working collaboratively to strengthen integration and cross-learning within the programmes department.
- Consolidating and finalising donor reports (examining coherence with proposal and previous reports, quality and adherence to donor guidelines).
- Providing briefing papers and supporting the development of external communication tools relevant for donor visits/meetings.
- Assisting in the development of new policies and update existing policies in line with internationally accepted standards.
- Planning logistics and administrative aspects of your own travel and provide support to others when requested, e.g. research flights, undertake risk assessments, etc. Liaise with HR regarding insurance.
- Assisting in the supervision of volunteers and interns within the Programmes Department.
- Assisting with recruitment within the department, specifically in field offices.
- Assisting in the implementation of projects once grants have been secured.
- An undergraduate degree in a relevant subject, masters degree an advantage.
- A minimum of 3 years relevant sector experience.
- Self-motivated, able to use initiative and work effectively without close supervision.
- Excellent communication skills, including fluent spoken and written English and exceptional report writing and editing skills.
- Ability to prioritise multiple tasks and produce high quality work while meeting competing deadlines.
- Strong interpersonal and intercultural skills.
- Excellent timekeeping and attendance, and ability to work additional hours at crucial times.
- Previous experience in countries where HRF operates an advantage.
- Right to live and work in the UK.