Programmes Officer/Assistant

  • Added Date: Tuesday, 14 January 2020
  • Deadline Date: Friday, 31 January 2020

JOB TITLE: Programmes Officer/Assistant (dependent on experience)

LOCATION: Bradford, UK (70%). Approximately 30% international travel.

WORKING HOURS: 09:30 - 17:30, five days a week with some evening and weekend work at crucial times.

MAIN DUTIES & RESPONSIBILITIES

Under the management of the Head of International Programmes (HQ-based), the Programmes Officer/Assistant will be responsible for supporting the development and implementation of HRF’s programmes, with a particular focus on securing funds. Key responsibilities include:

  • To take lead on the development of concept notes, proposals and situation analyses, including designing logical frameworks, setting realistic and measurable targets, and developing narrative proposals and budgets.
  • Proactively monitoring potential new funding opportunities for HRF through relevant open sources (e.g. donor websites, humanitarian assistance portals), clusters and scoping with existing and potential donors.
  • Liaising with colleagues to procure primary data required to develop successful proposals; creating primary data collection tools to facilitate this.
  • Maintaining strong working relationships with colleagues based in field offices through regular communication (in-person and remotely).
  • Identifying and representing HRF at relevant networking opportunities and other meetings.
  • Liaising with the marketing department to ensure the visibility of projects and programmes in line with donor requirements.
  • Developing and maintaining strong working relationships with donors and humanitarian sector focal points.
  • Working collaboratively to strengthen integration and cross-learning within the programmes department.
  • Consolidating and finalising donor reports (examining coherence with proposal and previous reports, quality and adherence to donor guidelines).
  • Providing briefing papers and supporting the development of external communication tools relevant for donor visits/meetings.
  • Assisting in the development of new policies and update existing policies in line with internationally accepted standards.
  • Planning logistics and administrative aspects of your own travel and provide support to others when requested, e.g. research flights, undertake risk assessments, etc. Liaise with HR regarding insurance.
  • Assisting in the supervision of volunteers and interns within the Programmes Department.
  • Assisting with recruitment within the department, specifically in field offices.
  • Assisting in the implementation of projects once grants have been secured.

PERSON SPECIFICATION

  • An undergraduate degree in a relevant subject, masters degree an advantage.
  • A minimum of 3 years relevant sector experience.
  • Self-motivated, able to use initiative and work effectively without close supervision.
  • Excellent communication skills, including fluent spoken and written English and exceptional report writing and editing skills.
  • Ability to prioritise multiple tasks and produce high quality work while meeting competing deadlines.
  • Strong interpersonal and intercultural skills.
  • Excellent timekeeping and attendance, and ability to work additional hours at crucial times.
  • Previous experience in countries where HRF operates an advantage.
  • Right to live and work in the UK.

This vacancy is archived.

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