Programme Management Specialist, P-3 FIPA UNCDF

  • Added Date: Monday, 24 February 2020
  • Deadline Date: Thursday, 05 March 2020
  • The value of Digital Financial Services (DFS) becomes more obvious, especially to poor and vulnerable populations, when it is closely linked to their ability to respond to the specific constraints and needs they face to participate in agriculture, access education, health, energy and other basic services key to overcome poverty.
  • New innovative services should be developed to address these unmet needs. Innovation will come from traditional providers but mainly from a range of new players (entrepreneurs, start-ups in various sectors, and platforms like Facebook, Grab, WeChat, etc.).

The Programme Management Specialist further supports the Deputy Director and Practice management, with the monitoring of progress towards results in line with UNCDF business management requirements, FIPA Strategic Plan, FIPA Theory of Change and Annual Work-Plan in compliance with Programme and Operations Policies and Procedures of UNCDF and UNDP. The incumbent is expected to actively ensure consistent & quality programme, finance and operations delivery at the country level, as well as for other relevant FIPA thematic programmes. The Programme Management Specialist promotes a collaborative, client-oriented approach consistent with the UNDP rules and regulations.

The incumbent is expected to work in close collaboration with all colleagues in Financial Inclusion Practice Area, as well as in coordination with Programme Management Support Unit, Management Support Unit, Partnership Unit, CO Programme and Operations teams, programme staff in other agencies, and UNCDF HQ staff, UNDP Operations team, government officials, technical advisors and experts, multi-lateral and bi-lateral donors and civil society ensuring successful implementation of the project. The Programme Management Specialist, P3  will be expected to provide wider support to the FIPA team.

Summary of key functions:

Detailed Description

1. Ensures support for implementation and management of the “Leaving No One Behind in the Digital Era” in particular the thematic programming for Migration and Remittances, adapts processes and procedures focusing on achievement of the following results:

  • Programme support to technical staff for the full programme-cycle for implementation of the migration and remittance programme, including quality assurance of performance-based agreements primarily with private sector partners to promote market development (Grants, Technical Assistance);
  • Full compliance with UNCDF/UNDP rules, regulations, and policies of programme activities, closely coordinating with UNCDF’s Management Support Unit (MSU);   
  • Ensure implementation of internal controls, in full operationalization of the Migration and Remittances programming at global, regional and country levels.
  • Provide technical advice on the processes and mechanisms to support programme planning, resource management, quality assurance, risk and management,
  • Programme financial resources management through planning, guiding, analysis and monitoring of the resources; preparation and monitoring of development project budgets; identification of operational and financial problems, and proposal of solutions.
  • Reviews and provide feedback to project/ programme strategies and documents, workplans, as needed. 
  • Supervise & manage Programme Associate(s) including daily supervision, staff performance reviews, ensure capacity development of staff members by suggesting development opportunities; 

2. Facilitates programme planning for Migration & Remittances across the global, regional and country programme teams of the Digital Strategy;

  • Review of work plans of the Migration and Remittances programme team, ensuring that clear targets are established;
  • Reporting of project achievements, disbursement delivery and other areas of accountability;
  • Work closely with the Country Technical specialists and respective regional Digital Hub Managers, to manage the country budget revisions, reporting and analysis;
  • Working closely with the Management Support Unit (MSU) of UNCDF, Strategic Support Unit (SSU) of FIPA and the Thematic Lead, Migration and Remittances to ensure UNCDF/FIPA has available a complete range of human resource tools (staff, consultants, consulting firms) so that a range of flexible tools are available to support implementation of the Migration/Remittances digital strategy.

3. Corporate Support for FIPA Practice Management on financial resource management and programme delivery

  • Responsible for overall financial and business planning, forecasting FIPA resources and tracking delivery, helping problem solve financial, operational and implementation issues to ensure FIPA is on track with its targets.  
  • Review and support finalization of agreements and legal documents (including Letters of Agreements, Memoranda of Understanding, Grant Agreements, and Project/Programme budgets).
  • Responsible for managing the business processes using web-based enterprise resources management, planning and sharing system (ATLAS) for smooth and effective implementation of FIPA programmes and maintaining effective coordination between UNCDF HQ, FIPA Management, the FIPA regional and country teams and their national implementing partners.
  • Supports the Deputy Director and Practice management, with the monitoring of progress towards results in line with UNCDF business management requirements, FIPA Strategic Plan, FIPA Theory of Change and Annual Work-Plan in compliance with Programme and Operations Policies and Procedures of UNCDF and UNDP.
  • Ensure consistent & quality programme, finance and operations delivery at the country level, as well as for other relevant FIPA thematic programmes, promoting a collaborative, client-oriented approach consistent with the UNDP rules and regulations.

4. Support resource mobilization and donors reporting requirements, with a focus on narrative and financial reporting for programme funds for Migration and Remittances:

  • Review draft proposals prior to submission to funders to ensure budgets are aligned to maintaining our regional and country technical infrastructure; cost recovery principles and costs of delivering on proposed results, working together with Regional/Country Technical Specialists;
  • Planning, elaboration & follow-up of a reporting strategy, based on donors’ agreements, corporate requirements for reporting schedules for both programmes and projects;
  • Drafting and finalization of donors’ narrative reports including progress, annual and ad-hoc ones focusing on highlighting progress of targets against agreed upon indicators; analyzing impact, reflecting on lessons learned and operational challenges;
  • Review financial reports as per donors’ agreements, in collaboration with Policy, Partnerships, and Communications (PPC) & MSU colleagues.

5. Supports knowledge building and knowledge sharing with all FIPA stakeholders on programme management matters

  • Works closely with the Programme Management Specialist (SSU, Kampala) to identify and formulate global Digital Strategy programme implementation lessons learned and recommendations to be integrated into broader FIPA/UNCDF knowledge management efforts, as well as updates to UNCDF’s Operations Manual;
  • Contributions to knowledge networks and communities of practice.
  • Contribute to trainings on relevant programme management areas aimed at building the capacity of field teams;
  • Promoting transparency and information sharing with all relevant stakeholders.

 

  • Innovation: Ability to make new and useful ideas work
  • Leadership: Ability to persuade others to follow
  • People Management: Ability to improve performance and satisfaction
  • Communication: Ability to listen, adapt, persuade and transform
  • Delivery: Ability to get things done while exercising good judgement
  • Subject Matter Expertise:Understands more advanced aspects of primary area of specialization as well as the fundamental concepts related to digital innovation and financial inclusion
  • Knowledge Management: Ability to capture, develop, share and effectively use information and knowledge
  • Project Management: Ability to plan, organize, and control resources, procedures and protocols to achieve specific goals
  • Relationship Management: Ability to engage and foster strategic partnerships with other parties, Inter-Agency Coordination and forge productive working relationships
  • Results Based Programming:Assesses project performance to identify success factors and incorporates best practices into project work

Education:

  • Master’s Degree or equivalent in Business Administration, Public Administration, Law, Finance, Economics or related field or a first university degree in related fields, with two additional years of relevant experience will also be acceptable, in lieu of a master’s/advanced unisersity degree.

Work Experience & Skillset requirements:

  • A minimum of five (5) years’ experience in progressively responsible positions in the field of programme management, project management and/or operations or related fields, out of which at least three years of work-experience should be in relevant programme /project planning & implementation.
  • Demonstrable project management, budget/financial management and coordination skills.
  • Work experience supporting programming in Digital Finance and Payments is considered highly desireable. 
  • Work experience supporting programming in Least Developed Countries LDCs is preferred.
  • Experience in Compliance & Quality Assurance is considered highly desireable. 
  • Experience supporting market development programmes with digital financial services focus is considered highly desireable. 
  • In-depth knowledge of relevant UN organizational policies and procedures is s considered highly desireable. 
  • Knowledge of UN/UNDP/UNCDF ERP Systems & Policies is considered highly desireable. 
  • Previous demonstrable experience /familiarity with results monitoring and reporting is considered highly desireable.  

Language Requirements:

  • Fluency in English is required. Excellent Communication Skills (Comprehension, verbal communication)
  • Knowledge of French language is considered highly desirable. 

 

Important information for US Permanent Residents ('Green Card' holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment. 

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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Contract Duration: 1 Year with possibility for extension

This vacancy is archived.

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