Background Information - Job-specific
UNOPS HoA MCO is recruiting for this position: Program Management-Senior Assistant based in Addis Ababa, Ethiopia.
Established in 2009, the Horn of Africa Multi-country Office (HAMCO) currently operates an established Operations Centre in Addis Ababa, overseeing a portfolio of engagements across four countries in the Horn of Africa: Ethiopia, Djibouti, Sudan, and South Sudan. HAMCO focuses on providing services in Infrastructure, Procurement, Project Management, HR and Transactional Services, and Fund Management, across sectors such as Health, Education, Agriculture, and Resilient Infrastructure, among others.
Our goal is to support countries in need, assist communities, and empower our partners by delivering on our mandate in infrastructure, procurement, and project management throughout the Horn of Africa.
The purpose of this assignment is to support the Infra Team in the delivery of projects’ work packages, ensuring a timely implementation of the activities as per the quality standards.
Functional ResponsibilitiesThe Program Management - Senior Assistant will report to the Senior Project Manager and will be responsible for the following duties:
● To assist in timely delivery of the work packages
● To assist in conducting site assessments at the project locations, whenever needed
● To assist in carrying out quality control checks for the projects under implementation
● To support the PMs during the project implementation, if needed
● To assist in ensuring the project documents are prepared to meet the quality standard requirements
● To assist in following up on project progress versus planned schedule and raise any deviation with PMs and site supervisors
● To prepare project related documentations such as periodic progress reports, site monitoring reports, stakeholder meeting minutes, in addition to the client hand-over documents and contracts close-out reports, whenever required
● To prepare, review and compile the tender documents related to the Infrastructure projects and to support the Procurement Unit with floating the prepared tenders
● To review contractor's Interim and final payments certificates and to follow up on the payments processing with other Business Units
● To prepare and provide regular updates on the work progress to the Head of Infra and to the HAMCO Director
● To Support the Infra Team during the implementation of Quantity Assurance/Quality Control standards for the related Infra projects
● To contribute to the dissemination/sharing of best practices and lessons learned for knowledge development and capacity building
● To contribute with compiling tables, data and relevant documents to be submitted to the PM for project’s risk assessment in order to put in place the respective mitigation measures.
● To support the Project teams during the Defects Notification Period and to support with the preparation of the final completion certificates
● To carry out any other duty deemed necessary by the supervisor
Impacts of results
Improved efficiency in supporting the Infra Team and in the delivery of the projects’ work packages
High quality delivery of project documents and reporting
Improved staff capacity
Education
A minimum of secondary school completion is required.
A First University Degree, preferably in Engineering, Architecture, Project Management, or a related field, is desirable. This degree may substitute for some of the required experience.
Experience
A High School Diploma combined with at least five (5) years of relevant experience, OR a Bachelor's Degree with at least one (1) year of relevant experience in program management support or a related field, is required.
Experience in supporting complex infrastructure projects is a plus.
Strong computer skills, including advanced proficiency with Google Suite, are considered an asset.
Language
Fluency in both spoken and written English is required.
Knowledge of additional UN languages is a plus.
Competencies Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground. Contract type, level and duration
Contract type: Local Individual Contractual Agreement Contract level: LICA-5 (ICS5) Contract duration: Ongoing Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.’
For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx
Contract type: Local Individual Contractual Agreement Contract level: LICA-8 (ICS8) Contract duration: One Year For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx Contract type: Local Individual Contractual Agreement Contract level: LICA-8 (ICS8) Contract duration: One Year For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx Additional Information
Please note that UNOPS does not accept unsolicited resumes.
Applications received after the closing date will not be considered.
Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.
This is a local position and is open to Ethiopian Nationals only.
Terms and Conditions
For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
For retainer contracts, you must complete a few mandatory courses ( they take around 4 hours to complete) in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract here.
All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.