Background Information - Job-specific
UNOPS supports partners to build a better future by providing services that increase the efficiency, effectiveness, and sustainability of peace-building, humanitarian and development projects. Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement, and infrastructure services to a wide range of governments, donors, and United Nations organizations.
New York Service Cluster (NYSC) supports the United Nations Secretariat, as well as other New York-based United Nations organizations and bilateral and multilateral partners, in the delivery of UNOPS mandate in project management, infrastructure management, and procurement management.
Sustainable Development Cluster (SDC) supports diverse partners with their peacebuilding, humanitarian, and development operations. It was formed by combining the following portfolios: Grants Management Services (GMS), UN Technology Support Services (UNTSS), and Development and Special Initiatives Portfolio (DSIP). It provides Services to partners' programmes that are designed, structured, and managed with a global perspective and primarily serves partners that are headquartered in New York. The SDC has a footprint of approximately 125 countries.
UNOPS is an implementing partner of the United Nations Office of Counter-Terrorism for the Programme Office on Parliamentary Engagement in Preventing and Countering Terrorism.
The Office of Counter-Terrorism (OCT) was established by the General Assembly in June 2017. The Office has five main functions: (a) provide leadership on the General Assembly counter-terrorism mandates across the United Nations System; (b) enhance coordination and coherence across the United Nations Global Counter-Terrorism Coordination Compact Task Force entities to ensure the balanced implementation of the four pillars of the United Nations Counter-Terrorism Strategy; (c) strengthen the delivery of United Nations counter-terrorism capacity-building assistance to Member States; (d) improve visibility, advocacy and resource mobilization for United Nations counter-terrorism efforts; and (e) ensure that due priority is given to counter-terrorism across the United Nations System and that the important work on preventing violent extremism is firmly rooted in the Strategy.
The UNOCT Programme Office on Parliamentary Engagement in Preventing and Countering Terrorism, based in Doha, State of Qatar, aims to strengthen the parliamentary contribution to international efforts against terrorism and violent extremism. It seeks to promote a whole-of-society approach to terrorism, address conditions conducive to terrorism, and support parliamentarians in facilitating the implementation of international obligations and instruments related to terrorism, including the United Nations Global Counter-Terrorism Strategy and relevant resolutions of the United Nations General Assembly and Security Council. The office operates through the following three functions: conducting research, analysis, and normative work in support of counter-terrorism and prevention of violent extremism; providing technical assistance and provision of consultative services; and promoting and facilitating collaboration and coordination among parliamentary assemblies, as well as national parliaments on countering terrorism and preventing violent extremism.
This position is located in the UNOCT Programme Office in Doha, the State of Qatar, established in support of the UNOCT โProgramme on Parliamentary Engagement in Preventing and Countering Terrorismโ.
Under the overall guidance of the UNOCT Office in UN Headquarters and Chief of the UNOCT Programme Office in Doha, this position will support the implementation of its programme of activities.
The incumbent of this position will be a personnel of UNOPS under its full responsibility.
Functional Responsibilities
Under the supervision of the Project Manager, the Programme Management Officer will perform the following responsibilities:
- Support in monitoring expenditures by verifying the accuracy of requests, ensuring completeness of documentation, and checking the availability of funding. Inform the supervisor of the budget status, process actions as needed, inform clients, and actively follow up until completion.
- Support in the implementation of UNOCT PE Programme activities.
- Maintain organized hard and digital records for the project's operational and financial transactions to ensure ease of reference and retrieval.
- Manage document handling, including file closures, archiving, and monitoring due dates for project progress and status reports. Ensure timely submission of financial and budget utilization reports by UNOPS to clients.
- Provide administrative support for all aspects of project implementation, including finance, budget management, and general administration.
- Support the programme team in organizing meetings, trainings, workshops, and events, handling logistics such as venue booking, catering, participant invitations, and travel coordination.
- Coordinate with internal and external stakeholders to ensure the successful execution of events, prepare event materials, set up audio-visual equipment, and provide technical support as needed.
- Assist in identifying and developing communication materials that showcase the outcomes and impacts of grants and help prepare promotional content for visibility.
- Support the supervisor in ensuring the quality of data and progress reports submitted by grantees, including verifying results.
- Maintain monitoring records for assigned activities, assist in assessing outcomes, and support the evaluation of project impacts. Regularly update and consolidate data for reports such as the UNOPS operational results framework and monthly and biannual reports for SACEP.
- Assist in logistical arrangements and coordination of M&E capacity-building activities for grantees and the SACEP team.
- Prepare regular reports as assigned, ensuring they meet the supervisorโs requirements. Attend relevant technical meetings, maintain excellent contacts with all stakeholders, and efficiently respond to the day-to-day operational needs of the project.
Key Deliverables:
Specific tasks for the individual contractor will include:
- Ensure timely and quality communication materials, including, but not limited to, digital/social media and audio-visual products, presentations, infographics, factsheets, web articles, digital versions of posters, reports, layout design for project reports, etc.
Monitoring and Progress Controls:
Timely delivery of outputs as outlined in the Terms of Reference. Quality of materials produced and approval of all products/deliverables/outputs by the Chief of Office.
Education/Experience/Language requirements*FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY
*CANDIDATES WITH NO UNITED NATIONS OR UNOPS EXPERIENCE ARE STRONGLY ENCOURAGED TO APPLY
Education:
First-level university degree (Bachelorโs or equivalent) preferably in political science, international relations, law, or related fields. An advanced university degree (Masterโs or equivalent) will be considered a strong asset. Work Experience:Required:
A minimum of 2 years of experience in a similar field of work or exposure to project management, preferably with an International Organization. Desirable: (the following experience is optional. Candidates who do not have it are welcome to apply)
Computer skills, including ERP Software and Google Suite applications. Previous successful involvement with and a good knowledge of NGOs & civil society. Language:
Fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage. Competencies Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground. Contract type, level and duration
Contract type: Individual Contractor Agreement (ICA).
Contract level: International Individual Contractor Agreement (IICA-1, ICS-8).
Contract duration: Ongoing contract subject to organizational requirements, availability of funds and satisfactory performance.
The duration for this contract is intended to be ten (10) months, after this period the contract will be terminated, unless there is availability of funds and the performance is satisfactory.
For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx
Additional Information
Terms and Conditions
For retainer contracts, you must complete a few mandatory courses ( they take around 4 hours to complete) in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract here. All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda. It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.