Programme Management Office Senior Assistant (Grants and Contracts)

  • Added Date: Monday, 28 November 2022
  • Deadline Date: Sunday, 18 December 2022
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Background Information - Myanmar

Myanmar is one of UNOPSโ€™ leading offices in Asia, acting as fund manager for some of the largest development programmes in the country, namely the Access to Health, the Livelihoods and Food Security Fund (LIFT), the Joint Peace Fund (JPF), Nexus Response Mechanism, and the SECO funded UN Trade Cluster Fund. In addition, UNOPS is Principal Recipient for the Global Fund in Myanmar and for the Global Fundโ€™s regional artemisinin-resistance initiative targeting drug resistant malaria in the greater Mekong sub-region. UNOPS also provides procurement, infrastructure and project management services to a wide range of organizations in the country, including international development partners, other UN agencies, NGOs and INGOs. UNOPS plays a critical role in ensuring that the quality of services provided to its partners meets stringent requirements of speed, efficiency and cost effectiveness.

Background Information - Job-specific
The Grants and Contracts team, as part of the larger Programme Management Office (PMO), is in charge of managing the grants and contracts with implementing partners.The Programme Management Office Senior Assistant (Grants and Contracts) will be located within the UNOPS Myanmar Programme Management Office, and will be supporting one of the multiple funds and programmes managed by UNOPS Myanmar.

Functional Responsibilities

Under the overall supervision of the Programme Management Office Specialist (Grants and Contracts), the Programme Management Office Senior Assistant (Grants and Contracts) will work to support the delivery of Fund activities. He/She will collaborate closely and engage actively with the Program Unit assigned role in the designated funds, and will be responsible for:

Grants Management

Ensure all the necessary and relevant Due Diligence Assessment related documents are collected, filed, signed and archived as needed

Monitor deadlines and communicate with the Implementing Partners and Programme team on pending and delayed reports for Due Diligence Assessment

Update DD monitoring spreadsheet to ensure dashboard is regularly updated

Assist in creating DDA reports and provide other data as required and maintain DDA records

Assist in the processing and following up due diligence assessments with implementing partners for both organisations as well as individuals

Assist in the verifications of Implementing Partners on OHCHR Fact Finding Missions and other sanctions list including downstream partners

Follow payment schedules to prepare and process necessary documentation in accordance with agreed-upon payment schedule as per grant agreements and fund availability,

Create Purchase Orders (PO), prepare relevant necessary communication, and submit payment requests to Finance

Maintain the archive and filing system by filing all required records for the Due Diligence Assessment both in hard copy and on the share drive

Assist in the tracking of risk mapping tools and logs

Administration and Logistics

Assist in the organization of trainings and workshops particularly standards of conduct training, fraud awareness training.

Assist in the update and maintenance of tools and databases

Collection and maintenance of records, both hard copies and electronic copies for easy reference and retrieval, related to contractual arrangements โ€“ on audits, inventories, utilization and all such elements in the contracts and grants

Keep the supervisor updated on progress and issues, and prepare briefing materials as requested for discussions on the status of Due Diligence Assessment for Implementing Partners

Education/Experience/Language requirements
Education

Secondary education diploma or equivalent is required.

Bachelorโ€™s degree in Business administration, Management, Economics, Commence, or related subject is an asset.

Completion of PRINCE2 Foundation certificate is an advantage. Work Experience

Minimum of 5 years of experience in compliance, fraud prevention, law, or project management, project administration and/or project support in a private or public organization is required.

Previous successful involvement with, and a good knowledge of the development and humanitarian sector/working with UN, Donors, or NGOs is an advantage.

Prior experience with UNOPS is an advantage.

Experience with Google Workspace is an asset. Language Requirement

โ— Full knowledge of English and Myanmar language is essential.

Competencies
Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground. Contract type, level and duration

THIS IS A LOCAL POSITION, ONLY MYANMAR NATIONALS ARE ELIGIBLE TO APPLY.

Contract type: Local Individual Contractor Agreement
Contract level: LICA-5
Contract duration: Open-ended (with possibility of extension depending on funding and performance) For more details about United Nations staff contracts, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/UN-Staff-Contracts.aspx

Additional Information

Please note that UNOPS does not accept unsolicited resumes.

Applications received after the closing date will not be considered.

Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.

UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.

Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.

We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions

For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.

For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.

All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.

It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.

This vacancy is archived.

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