Programme Coordination Specialist (RBAP) , P3 (Internationals only)

  • Added Date: Wednesday, 25 March 2020
  • Deadline Date: Wednesday, 01 April 2020

Myanmar has embarked on a major transition towards democracy, market style economy and peace. Myanmar has low middle-income status (LMIC) and is committed to lifting itself out of Least Developed Country (LDC) status within the next seven years. Following the implementation of the first ever UNDP Country Programme during 2013-2017 and as a key development partner of the government of Myanmar, UNDP will implement a new UNDP Country Programme for the period 2018-2022, striving to deliver on a large and relevant programme portfolio that is responsive to the main development challenges facing the country. 

The UNDP Country Office in Myanmar is a key interlocutor and advisor to the union government on rule of law, institution building and accountability issues, and expanding its programme at the state, region and township levels in order to ensure stronger institutions at all levels of government as well as broader civic engagement as part of the effort to build and sustain peace.

The UNDP Myanmar Country Programme (CPD) (2018-2022)

The RABP outputs include: 1) Local governance institutions strengthened to enhance equitable public service-delivery, responsive institutions better meet the priorities and needs of local communities; 2) values, skills, and knowledge of local communities and justice actors enhanced to uphold human rights and improve access to justice for women; and 3) target communities and stakeholders (including those affected by conflict and disaster) have improved capacities for early recovery,  livelihoods and inter-community trust-building, and 4) women’s economic empowerment promoted.

The RABP supports the Rakhine State Government (RSG) in facilitating and institutionalizing democratic processes for local development planning and dialogue, in order to support the State Government in prioritizing public investments based on peoples’ identified needs and priorities and improve public service-delivery to the people, with the overall aim to strengthen livelihoods, restore public trust in the State Government and foster social cohesion between the different (ethnic) communities in Rakhine State.

UNDP’s RABP has a strong emphasis on promoting livelihoods for all communities in Rakhine State. The UNDP livelihoods approach is anchored in the "UN policy on employment creation, income creation and reintegration in post-conflict situations" which provides an operational framework for project interventions. The proposed interventions are designed to reflect a phased approach from immediate to longer term response.

Under the direct supervision of the RABP Head of Office and in overall coordination with the Strategic Results, Partnership and Innovation Team, the Coordination Specialist contributes to project planning, monitoring and reporting processes as well as overall coordination within the project and technical teams. S/he coordinates project-level planning processes working with the UNDP project managers and country office programme units as well as with the UN Cpountry Team and UNDP implementing partners to track and monitoring the RABP activities and ensure strong coordination both internally and externally. The Coordination Specialist also manages the results-monitoring system and ensures that information is  systematically collected and analysed. S/he ensures that all reports of the Project are prepared in a timely manner and in accordance with UNDP corporate and donor guidance for submission to donor/s. The Specialist contributes to ensuring effective and efficient project implementation and country programme integration across the whole of the portfolio in the areas of peace, democratic governance, planet and prosperity. 

The Specialist will be based in Sittwe with regular travel to Yangon and potentially to other Regions and States.

UNDP Myanmar is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

Summary of key functions:

  • Coordinate implementation of project planning processes;
  • Coordinate implementation of project results and other monitoring systems;
  • Coordinate project reporting processes and ensure preparation of timely project reports;
  • Resource Mobalization and Partnership Building
  • Supports development of new ways of doing business when communicating including innovation and advocacy
  • Facilitate knowledge building and sharing.

1. Coordinate implementation of RABP planning processes, by focusing on the following results:

  • Support preparation of RABP ´s Annual Work Plan (AWP) in line with corporate requirements and by consolidating inputs from the project work plans based on expected year-end outputs;
  • Support preparation of RABP Programme Management Unit (PMU) plans annually such as Procurement, Human Resource, Monitoring and Evaluation plan, Risk Logs and Communications plans.
  • Support the preparation of the RABP´s detailed implementation plans by coordinating inputs from project specialists, team leaders and IPs; Contribute to the monitoring of achievement of AWP results and targets and to the analysis of deviations between planned and actual results achieved. Provide inputs if there is need to revisit the plans and provide suggestions for problem solving.

2. Coordinate implementation of the RABP program activities and strive to meet project activity results, by focusing on the following results:

  • Assume full responsibility for coordinating effectively and efficiently the implementation of all RABP program activities and facilitate to create synergy;
  • Ensure the delivery of the quality/substance and timely delivery of the project products and adherence to corporate rules, regulations and procedures;
  • Implement the RABP results-monitoring system according to the Project Document and the IRRF.
  • Coordinate collection and verification of data (qualitative and quantitative, data sources) and other information under the project results-monitoring system and according to the results-monitoring plan;
  • Develop project level tools and formats for data collection and verification with IPs and other project stakeholders. Ensure that data collection is conducted in a timely manner.
  • Undertake on-going quality assurance of the monitoring data and information including field visits.
  • Undertake ongoing analysis of monitoring data.
  • Organise and coordinate the implementation of Project Internal Reviews utilizing qualitative data collection methodologies. Support planning and implementation of external reviews and evaluations by collecting and formulating inputs to ToRs; facilitating the organization and implementation of missions; and providing additional support and inputs as needed to the review/evaluation team.

3. Coordinate project reporting processes and ensure preparation of timely project reports, focusing on the following results:

  • Implement RABP reporting system according to the corporate guidelines.
  • Take lead to prepare all RABP reports (UNDP corporate, donor-specific) according to timelines and other specifics as per donor agreements.
  • Coordinate inputs to reports (data, information) from project specialist, IP and other project partners ensuring that the inputs are prepared in compliance with the appropriate formats, standards and that the inputs correspond to the requirements of Project Results-monitoring system.
  • Systematically work towards improvement of the quality of results reporting by soliciting feedback from donors and CO.
  • Take notes at the RABP Board meeting and compile and draft PB reports.
  • Compile and draft ad hoc reports, analysis, presentations and summaries on various aspects of project implementation, including for the Board meetings and donor briefings.
  • Participate in the CO Communications and M&E Working Groups.
  • Update project information materials such as RABP Fact Sheet/ summary and project website and social media sites in coordination with the Communications Team (if applicable).
  • Ensure report coordination and overall implementation progress to the Program Coordination Team on a monthly basis.

4. Contributes inputs into development of strategies, proposals, project documents and concept notes related to resource mobilization and partnerships building focusing on achievement of the following results:

  • Identification of partnership needs and opportunities working in collaboration with other sister UN Agencies, implementing partners and government counterparts in the Rakhine, Myanmar and the region; 
  • Analysis and assessment of UNDP partnership opportunities through constant scanning of the environment and regular mapping of different partnership groups based on needs of Area Base Programme including funding partners, project implementation partners, joint programming partners and others;
  • Development of partnerships with national and international organizations that can provide services to UNDP in implementing project activities, monitoring project implementation and reporting, training, research and analysis, outreach and public awareness and others
  • Outreach through meeting and other activities to private sector, IFIs, I/NGOs, government and other potential partners;
  • Support to consultations and development of cooperation agreements with donors working with the Country Office SMU. Monitoring of overall implementation of agreements.
  • Development of concept notes working with programme teams to demonstrate sectors and areas for joint programming, coordination, resource mobilization and implementation of shared objectives.

5. Supports development of new ways of doing business when communicating including innovation and advocacy

  • Facilitates and promotes recognition of the strategic importance of communication for programme delivery and raising awareness about UNDPs area based approach.
  • Enables project teams and the Rakhine Office to communicate effectively with partners, stakeholders and external audiences through application of established and innovative communication approaches.
  • Prepares and conducts communications needs assessments for Rakhine Area Based Programme (projects, country programme and corporate change initiatives, etc);
  • Supports development of CO communications and outreach strategy, in close cooperation with the SMU team as well as the Programme and other CO teams, based on new way doing business, CO strategic priorities, and the UNDP External Communications Action Plan particularly with joint programme partner UN agencies.
  • Facilitates analysis and actions to integrate innovation and advocacy into communication day to day activities within the RABP and office to raise the profile and positioning of UNDP’s programming
  • Facilitates use of contemporary communication channels and platforms for citizen engagement, linking UNDP with stakeholders, experts, sponsors or champions.
  • Maintains increased coverage and understanding of the UNDP’s work through development of media stories;
  • Supports inception, development and organization of roundtable discussions, press conferences, briefing sessions, interviews, launches, etc;
  • Supports forging of a “One UN” image in the Rakhine region through publicizing the significance of local UN reform efforts, joint programmes, common services. Organization and implementation of joint UN information campaigns as relevant ;
  • Supports drafting and production of regular updates to donors as well as preparation of donor reports, civic education and community awareness;
  • Ensures effective responses to inquiries for public information materials.

Facilitate knowledge building and sharing, focusing on achievement of the following results:

  • Communicate findings to Project Manager and CO Programme and Results Teams. Systematically identify and record lessons learnt, communicate to Project Manager and through results-reporting systems.
  • Provide/facilitate to provide RABP related communication products to the CO Communication teams.
  • Establish and manage mechanisms for exchange of information, experience and lessons learned at the local and state levels.
  • Ensure regular communication, organization, knowledge management and consultation with relevant partners: the donor, the UN agencies etc.
  • Ensure wide dissemination and visibility of program achievements in close cooperation with the other project team and communication.
  • Act as the secretariat in supporting the convening of Program Board meetings and ensure follow-up on decisions and recommendations.
  • Participate in capacity assessments as required. Ensure that activities for capacity building in planning, results monitoring and reporting are included in the AWP as per capacity assessments.

Core

 

Innovation

Ability to make new and useful ideas work

Level 5: Creates new and relevant ideas and leads others to implement them

Leadership

Ability to persuade others to follow

Level 5: Plans and acts transparently, actively works to remove barriers

People Management

Ability to improve performance and satisfaction

Level 5: Models high professional standards and motivates excellence in others

Communication

Ability to listen, adapt, persuade and transform

Level 5: Gains trust of peers, partners, clients by presenting complex concepts in practical terms to others

Delivery

Ability to get things done while exercising good judgment

Level 5: Critically assesses value and relevance of existing policy / practice and contributes to enhanced delivery of products, services, and innovative solutions

Technical/Functional

 

Primary

 

Results-Based Management

Ability to manage programmes and projects with a strategy aimed at improved performance and demonstrable results

Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise

Project Management

Ability to plan, organize, and control resources, procedures and protocols to achieve specific goals

Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise

Partnerships

Ability to engage with other agencies, donors, and other development stakeholders and forge productive working relationships

Level 5:Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise

Knowledge Management

Ability to efficiently handle and share information and knowledge

Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise

Secondary

 

Resource Mobilization

Ability to identify and organize programmes  and projects to implement solutions and generate resources (definition is unclear and not well linked to the stated competency)

Level 3: Apply & Adapt (Recognized contributor with demonstrated ability)

 

Education:

  • Master´s Degree in Social Sciences, International Development, (Relevant Field to the project focus) or public-administration.

Experience:

  • Minimum of 5 years of progressively advancing experience in project-level design, implementation, planning, monitoring and results management in international organisations;
  • Demonstrated experience in results monitoring and implementation of systems and tools in the area of RBM and monitoring and evaluation is a requirement;
  • Demonstrated experience in Partnership, Resource Mobilization and Communication
  • Demonstrable training/experience in quantitative and qualitative data collection methodologies is an asset;
  • Experience in working at the country level and in post-conflict environments. Experience in the Myanmar is an asset;
  • Experience managing donor relations and reporting;
  • Strong communication skills both written and verbal, demonstrated report writing skills.
  • Strong organisational skills.
  • Experience working in multi-cultural teams in a requirement;
  • Computer literacy – MS office applications, web-based management information systems.
  • Prior experience of development work in South-East Asia and/or countries in transition would be an asset.

Language Requirements:

  • Fluency in written and spoken English.

Contract Duration: 1 Year with possibility for extension

This vacancy is archived.

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