Programme Assistant (GS5), FT, post # 68003, Brasilia, Brazil
UNICEF works in some of the worldโs toughest places, to reach the worldโs most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential. Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone. And we never give up.
For every child, dedication.
The post of Programme Assistant at UNICEF Office for the Health area is part of the current organigram of Country Programme of UNICEF-Brazil to 2024-2028. This position plays an important role in the Health area and is responsible for the administrative and financial tasks assuring effective support for programmatic implementation and partnerships, as well as strengthening the implementationโs capacities to monitor, execute and report.
How can you make a difference?
Under the general supervision of the Chief of Health, the Programme Assistant will be responsible for executing a broad variety of standardized administrative, financial and programme tasks providing professional assistance and support to: programme development and implementation; monitoring and reporting of results programme; financial programmatic management control, and administrative functions related to all office services.
The performance of these activities aims to contribute to the strengthening the Health area of UNICEF in Brasilia. Being aligned with the principles, values and priorities of the organization, these activities will directly contribute to the achievement of UNICEF Country Programme results and Management outcomes.ย
Into a teamwork environment and based on sensitive and well-defined equity and gender results, this position will provide an on-going assistance on administrative and operational activities in the office and offer appropriated support and collaboration to UNICEFโs counterparties.
Facilitating the processing of contracts for consultants, vendors, and external partners that support the office in programme delivery. This includes preparing and filing documents, completing necessary forms and templates, uploading Terms of References (TOR) in the system (SAP- VISION), and making necessary logistical arrangements. Keeps vendor lists, partners, and consultant rosters up to-date. Review and process payments, collecting invoices, and filing documents for approval and thereafter processing in VISION and service gateway. Preparing and maintaining records, documents, and control plans for the monitoring of project/programme implementation and financial expenditures. Supporting the management of administrative supplies and office equipment. Maintaining office calendar and arranging meetings. Taking minutes of meetings and keeping the correspondence of the team well organized. Provides support on budget revision/preparation, implementation status, determination position of funding utilization, operational, and financial closure; Monitors budgets and financial expenditures of office, ensuring compliance with UNICEF rules and regulations, keeping Chief of Section informed and advised on actions for decision/follow up Providing travel assistance to staff members in section for travel arrangements and entitlements based on the organizationโs rules and policies. Liaising with relevant travel focal points to ensure that the organization obtains the best service and price for all travel. Maintaining and updating a system which monitors the absence of staff. Preparing and maintaining records pertaining to programme planning and development for his/her respective section Carrying out transactions in VISION ensuring programme results, activities and programme coding are as per annual work plans (AWPs), and makes amendments and alterations as per section revisions when necessary. Supporting capacity development activities, meetings and conferences by making the logistical arrangements, through engaging with facilitators, caterers and hosts; arranging times through liaising with participants over availability; liaising with budget focal points and section over costs and needs; and preparing background materials for participantsTo qualify as a champion for every child you will have...
Education:
Completion of secondary education is required, preferably supplemented by technical or university degree in Accountancy, Public Administration, Planning and Management, Public Management, Social Policy, International Relations Affairs, or other related disciplines.
For this position, a bachelorโs degree from a recognized academic institution in a relevant field may replace three years of related work experience.
Experience:
A minimum of five years of progressively responsible administrative or clerical work experience is required.
Desired knowledge on financial and programme/project management.
Candidates with experience supporting high level managers and in programme management will have an advantage.
Language Requirements:
Proficiency in English is required.
Fluency in Portuguese is required.
Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) is an asset.
Desired Skills:
Background or familiarity with Planning and Programme Management. Background on financial control and monitoring social projects. Executive assistance experience is desirable. High sense of confidentiality, initiative and good judgment. Ability to work effectively with people of different national and cultural backgrounds. Training and experience using MS Word, Excel, PowerPoint and other UNICEF software such as SharePoint. Strong office management skills.For every Child, you demonstrateโฆ
UNICEFโs Core Values of Care, Respect, Integrity, Trust, Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: https://www.unicef.org/careers/get-prepared#Vals
UNICEF competencies required for this post areโฆ
(1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others.
During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.
UNICEF is here to serve the worldโs most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.
We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements. UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.
Remarks:
UNICEFโs active commitment towards diversity and inclusion is critical to deliver the best results for children.
UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.
Only shortlisted candidates will be contacted and advance to the next stage of the selection process.