Programme Assistant (G5)

Background:

The Organization for Security and Co-operation in Europe (OSCE) is an intergovernmental organization composed of 57 participating states from Europe, Central Asia, and North America. Its primary objective is to foster security, stability, and democracy through dialogue, cooperation, and the implementation of shared principles and commitments among its members. The OSCE addresses a broad spectrum of issues, including arms control, human rights, conflict prevention and resolution, as well as economic and environmental security. Its activities encompass monitoring elections, facilitating negotiations, and promoting human rights and democratic values.

In Tajikistan, the OSCE is represented by the Programme Office in Dushanbe (POiD), which engages in various initiatives aimed at enhancing stability, security, and democratic development. Key focus areas for the POiD include conflict prevention and resolution, border management and security, gender empowerment, and promoting good economic and environmental governance. The Office implements its activities across three dimensions: the Political-Military Dimension, the Economic and Environmental Dimension, and the Human Dimension.

The Office of the Head of Office is a key department within the OSCE POiD, focused on delivering effective leadership in the planning and execution of the Office's mandate. It consists of five units, including the Programme Coordination Unit (PCU), which is responsible for ensuring that the Office's programs are planned, implemented, monitored, and evaluated efficiently, effectively, and transparently and that all activities are conducted in alignment with the Common Regulatory Management System (CRMS).

Tasks and Responsibilities:

Under the direct supervision of the National Programme Coordination Officer and the overall supervision of the Senior Executive Officer, the Programme Assistant will contribute to achieving the objectives of the PCU and the POiD by implementing the following main functions:

Providing support and advice to UB and ExB Project teams on all aspects of Project management and phases of the Project management cycle, in close consultation with first and second-level supervisors, such as assisting throughout project proposal development, including revisions in line with OSCE Project Management standards, approvals, revising the progress/final project reports, monitoring projects’ performance and budget utilization regularly and supporting the preparation of guidelines, templates, and reports, and maintaining effective communication with donors and DMF/Secretariat on pledge extensions, refunds, project amendments and project closures.

Managing and updating the Office's archives and data, and maintaining the DocIn database for key programmatic documents in line with the POiD File Plan and the OSCE Records Management standards.

Providing support for the administration of the HoM Facility Fund upon ad-hoc requests from stakeholders, and assisting programmatic colleagues with logistical arrangements in close coordination with FAU by ensuring compliance with CRMS. Acting as the Requestor in raising Purchase Requisitions in ORACLE for OHoO and monitoring the budget utilization.

Administering effectively and efficiently the programmatic-related communication between the POiD and the relevant stakeholders, Secretariat and other OSCE Executive Structures (ESs). This encompasses request letters to donors, response letters to implementing partners, and replies to queries from the Secretariat or other ESs, etc.

Supporting the collection, organization, and analysis of relevant project and programme data to facilitate the Head of Office’s visits, meetings, discussions, and presentations. This involves preparing briefing notes, coordinating administrative arrangements such as translation services, catering, and handout materials, and ensuring that all information is accurate, current, and tailored to the specific context of each engagement.

Performs other related tasks as assigned

For more detailed information on the structure and work of the OSCE Programme Office in Dushanbe, please see: http://www.osce.org/programme-office-in-dushanbe

Necessary Qualifications:

Remuneration Package:

Monthly remuneration, subject to social security deductions is 892.75 EUR. Social benefits will include participation in the Cigna medical insurance scheme and the OSCE Provident Fund.

Appointments are normally made at Step 1 of the applicable OSCE salary scale. In exceptional cases, an initial appointment at up to Step 3 may be considered. This depends on factors such as relevant experience exceeding minimum requirements or higher previous remuneration. Any such request by a candidate must be reviewed and approved by the OSCE before the appointment.

If you wish to apply for this position, please use the OSCE's online application link found under https://vacancies.osce.org/.

The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.

Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.

Candidates interviewed and found suitable in the recruitment process for this vacancy notice will be placed on a roster of suitable candidates (valid for three years) for fixed-term posts, should a suitable opportunity arise. The placement on a roster does not guarantee a future appointment or assignment.

Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see https://www.osce.org/participating-states.

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.

Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model.

Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation.

Please be aware that OSCE appointments are subject to medical clearance.

The mandatory retirement age at the OSCE is 65 years for contracted positions at the general service, professional and director level. The Organization shall apply an age limit of 62 years at the time of appointment as the incumbent selected is normally expected to carry out the contractual obligation of two years.

Please be aware that the OSCE does not request payment at any stage of the application and review process. Additional Information