Programme Assistant

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates. ContextUnder the general guidance of the Chief of Mission (CoM)/DCOM and the overall supervision of the Protection Officer, the administrative supervision of the Head of sub Office (HoSO)  and the direct supervision of the Senior Programme Assistant, the candidate will perform the following duties:

1. Assist in the daily administrative tasks of the Protection team, including drafting of forms and templates (reports, questionnaires, surveys, profiles and, applications, feedback and interviewing and monitoring forms)
2. Coordinate budgetary and other statistical data of PxD expenses with officers in charge, on a regular basis and suggest reallocations of resources and implement the reallocations as necessary.
3. Coordinate off-site trainings, workshops, field visits and other program-related activities in terms of logistical and operational support.
4. Liaise with national and international officers on administration, financial, logistics and operational matters in support of programme activities.
5. Raise purchase requisition and liaise with other IOM  staff members on administration, financial, logistics and operational matters in support of program activities.
6. Provide information and coordination on the program as requested and draft minutes of meetings, reports (external and internal reports) and other written materials/documents related to the programme deliverables.
7. Assist in coordination with the various department,s including ICT.
8. Organize and keep project files and documents according to an established filing system.
9. Support the implementation of IOM activities in a participatory, culturally- and gender-sensitive manner.
10. Travel on duty to Iraq, based on the needs of the programme.
11. Perform such other duties as may be assigned by the programme management. Education
    • University degree in business management and administration, economics, or in a related field from an accredited academic institution, with 3 years of relevant professional experience
    • Completed a High School degree from an accredited academic institution with 5 years of relevant professional experience.Accredited Universities are those listed in the UNESCO World Higher Education Database. Experience
      • Experience in communicating and working with a wide range of actors, including people of culturally diverse backgrounds, government and authorities, and humanitarian actors (UN agencies and NGOs).
      • Experience working in development or humanitarian programming (specifically in an International or National NGO/UN) is an assetSkills
        • Computer literacy with specific proficiency in Microsoft applications to include Power BI.
        • Reliable, efficient, high level of professionalism, and organizational skills.
        • Good analytical skills for financial data, strong sense of detail, and accuracy.
        • Ability to prepare clear and concise reports.
        • Experience in data management and visualization to include knowledge in using Power BILanguages
          • Fluency in English and Arabic is required.
          • Any other language is an advantage.IOM’s official languages are English, French, and Spanish.Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments. Required Competencies IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process. Values - all IOM staff members must abide by and demonstrate these three values:
          • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
        • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
      • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
    • Courage: Demonstrates willingness to take a stand on issues of importance.
12. Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.Core Competencies – behavioural indicators (Level 1)
13. Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.