Program Coordinator, Initial Resettlement

POSITION SUMMARY:

HIAS seeks a Program Coordinator, Initial Resettlement to assist and support the Program Manager, Initial Resettlement with the Reception & Placement (R&P) program. This position will provide comprehensive training support for affiliates, assist with writing quarterly progress report narratives, participate in site monitoring visits and review affiliate report submission.

Note, the salary for this position is $57,500.00.

ESSENTIAL FUNCTIONS:

• Develops and implements the training schedule; supports the team with the creation of training modules and live webinars and provides onboarding for new affiliates in the HIAS network.
• Provides logistical support for monthly trainings, HIAS Regional Trainings and bi-annual National Conference.
• Provides technical assistance to the affiliate network regarding case management and documentation of Reception and Placement services.
• Provides programmatic support to the Data Analyst and Monitoring Specialist to update Excel tools for monitoring and evaluation.
• Leads the submission of affiliate abstracts for the R&P proposal.
• Supports approval of Emergency Assistance requests on behalf of clients from affiliate agencies.
• Vets and approves Reception & Placement Quarterly Reports, Period Reports and minor case reports from HIAS affiliates.
• Represents HIAS on the RCUSA Post-Arrival Subcommittee.
• Supports the Initial Resettlement team with monitoring, to include monitoring visits and desk monitorings.
• Provides support for other Initial Resettlement activities, as needed.
• Performs other duties as assigned.

QUALIFICATIONS & REQUIREMENTS:

• Undergraduate degree with a concentration in International Studies, International Affairs, Public Administration or a related field.
• 2-3 years of work experience, with preference for experience in an operations support role.
• Familiarity and experience preferred with the U.S. Refugee Admissions Program.
• Ability to collect, organize, analyze and disseminate significant amounts of information with attention to details and accuracy.
• Ability to work independently with the flexibility to adapt to the needs of the team.
• Excellent interpersonal, written and oral communication skills required.
• Proficiency with Microsoft Office strongly preferred.
• Intermediate level or higher Microsoft Excel skills strongly preferred.
• Ability to travel periodically.
• Travel, to include travel to insecure operating environments, may be required.

SAMPLE HIRING PROCESS:

We are committed to a fair and respectful hiring process, and we do our absolute best to respond to every applicant. We prioritize communication and transparency with all candidates, even those who are not moving forward. Here’s a snapshot of our hiring process:

Step 1: Submit your application!

Step 2: Phone screen with a Human Resources staff person.

Step 3: Interview with the hiring manager.

Step 4: Interview with a panel of HIAS employees.

Step 5: Reference check.

Step 6: Offer and background check.

Step 7: Start your professional journey with HIAS!

Note: Some of our hiring processes may vary, and not all candidates will advance to each step.

ABOUT US:

Over one hundred years ago, the Jewish community founded HIAS (originally the Hebrew Immigrant Aid Society) in New York City, the immigrant gateway to America. Supporting Jews fleeing persecution and poverty in Eastern Europe, our founders were guided by the traditions, texts, and history of the Jewish people – a history of oppression, displacement, and diaspora. HIAS has since helped generations of Jews facing violence because of who they were, and HIAS remains committed to helping Jewish refugees anywhere in the world. Today, our clients at HIAS come from diverse faiths, ethnicities, and backgrounds, as do our staff. We bring our experience, history, and values to our work across five continents, ensuring that refugees today receive the vital services and opportunities they need to thrive.

HIAS is a learning community, committed to diversity and inclusion. We do our work with integrity, accountability, transparency, and a commitment to the highest ethical standards. We seek employees from diverse backgrounds and life experiences to join our teams located in the United States and across the globe. People who identify as BIPOC, people with disabilities, people from the LGBTQ+ community, and people with lived experiences of forced displacement or immigration are all encouraged to apply. We are committed to building a diverse workforce that reflects our vision, mission, and values.

VISION:

HIAS stands for a world in which refugees find welcome, safety, and opportunity.

MISSION:

Drawing on our Jewish values and history, HIAS provides vital services to refugees and asylum seekers around the world and advocates for their fundamental rights so they can rebuild their lives.

VALUES:

Welcome • Acogimiento • Hospitalité • (Hachnasat Orchim)

We Welcome the Stranger

Justice • Justicia • Justice • (Tzedek)

We Pursue Justice

Empathy • Empatía • Empathie • (Chesed)

We Approach our Clients with Empathy

Partnership • Compañerismo • Coopération • (Chevruta)

We Believe in Changing the World through Partnership

Courage • Coraje • Courage • (Ometz)

We Act with Courage to Build a Better World

Resilience • Resiliencia • Résilience • (Ruach)

We Adapt and Thrive, Continuously Demonstrating our Resilience.

DIVERSITY:

HIAS is committed to a diverse and inclusive workplace. All qualified applicants will be considered for employment without regard to race, color, national origin, ethnic background, ancestry, citizenship status, religious creed, age, sex, gender, sexual orientation, physical disability, mental disability, medical condition, genetic information, marital status, registered domestic partner or civil union status, familial status, pregnancy, childbirth, military status, protected veteran status, political orientation, or other legally protected.

SAFEGUARDING:

HIAS is committed to the protection of children, vulnerable adults and any other person from any harm caused directly or indirectly due to their coming into contact with HIAS. We will not tolerate sexual exploitation, abuse or any form of child abuse or neglect by our staff or associated personnel. Any candidate offered a job with HIAS will be expected to sign and adhere to HIAS’ Code of Conduct and Safeguarding policies. All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records. HIAS also participates in the Inter-Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. Likewise, HIAS will share this information when other organizations inquire about current and former HIAS staff as part of their recruitment process. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.