Req ID: PROGR02079
Posted Date: 2020-06-15
Schedule: Full Time
Location: Washington, DC 20015, United States USA
TheProgram Associate works under regular supervision and performs a wide variety of responsible assignments within their project area by serving as a member of a Headquarters (HQ)-based team and providing regular project backstopping support, traveling internationally for field projects and reconnaissance activities and helping to ensure the successful and compliant implementation of assigned projects. The Program Associate serves as the primary financial, contractual, and program backstop for a specific project field team. This position works with the Project Director to solve potential problems through professional backstopping skillsets. The Program Associate provides operational, research and logistical support to project staff and consultants, and contributes drafting of relevant programmatic documents and reports. As part of the HQ team, the Program Associate works closely with the field team, and, as needed, contributes to technical aspects of program design and implementation. The Program Associate also assists with business development and proposal activities, as opportunities arise.
Reporting & Supervision:
The Program Associate will report to the Project Director or designee.
- Provide consistent and timely support project teams, especially during project ramp-ups and close- downs, to ensure program implementation success and compliance in line with USAID and Creative's administrative, financial, procurement, and operational procedures;
- Build on existing skills in project and financial management through hands-on practice, and through seeking opportunities for training on USAID and Creative's policies and procedures;
- Identify opportunities to enhance HQ-field coordination and communication for improved project oversight, support, and management; and
- Provide proposal development and business development support.
- Backstops field projects on technical, financial and administrative tasks for assigned projects and provides financial and administrative support to the project team in the field;
- Supports key personnel in the field, including mobilizing and demobilizing expatriate key personnel;
- Supports project consultants by developing and monitoring agreements, coordinating travel and logistics, and facilitating payment requests;
- Supports grant management by monitoring and facilitating payment for HQ-managed grants and subcontracts to international organizations;
- Reviews and processes project-related documentation including invoices, ensuring program files and transactions are compliant, properly documented, and organized;
- Assists in the preparation, tracking and realignment of the project budget and subcontractor budgets, and prepares quarterly financial reviews and projections;
- Supports the development/submission of contractual requests to the Contracting Officer for all travel;
- Contributes to weekly and monthly reports, project success stories and other deliverables as required;
- Acquires intimate familiarity with contract requirements, deliverables and budgets;
- Develops and maintains strong working relationships with partner and/or donor organizations; Works closely with support divisions in HQ including HR, Contracts, Procurement, Field Operations, Communications, and Finance, to support complex project needs as they arise; maintaining solid knowledge of all administrative, financial systems, and operating procedures;
- Supports business development efforts by drafting proposal sections and budgets, assisting with proposal recruitment process, developing marketing materials, and researching topics as requested; and
- Supports planning of necessary reconnaissance and fact-finding trips in preparation for bids.
Completion of Trainings:
Completion of all coursework and trainings required at the Senior Program Assistant, Program Specialist and Senior Program Specialist levels.
Required Skills & Qualifications:
- Bachelor's Degree in a relevant field and four years or up to six years of relevant experience, or a Master's degree and two years or up to four years of relevant experience;
- Prior project backstopping experience for a USAID or Department of State project;
- Prior experience in international development in a donor-funded setting;
- Prior experience in developing and monitoring proposal and project budgets;
- Experience working with consultants and vendors;
- Experience organizing and managing program/project knowledge/information;
- Experience supporting small grants programs;
- Strong knowledge of U.S. government donor regulations;
- Strong writing and editing skills; excellent communication, organizational, and analytical skills;
- Ability to work well in a team environment as well as independently;
- Ability to multi-task under tight deadlines; ability to travel internationally on short notice; and
- Comprehensive knowledge of Microsoft Office (Excel, PowerPoint, MS Project, etc.).
- Working proficiency in a language other than English (French, Spanish, or Arabic preferred)
Desired Skills & Qualifications:
- One short term technical assignment and/or experience working in a developing country; and
- Several years of project backstopping experience for U.S. or other government funded projects.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)