Program and Project Officer

water security (WAT) research group

The WAT Research Group within the IIASA Biodiversity and Natural Resources (BNR) Program is seeking a Program and Project Officer to provide the group with financial and budget support as well as general administrative assistance. This role involves collaborating closely with various departments and stakeholders to ensure the smooth operation of the group.

main tasks and responsibilities

• Support the WAT Research Group Leader in the development, monitoring, and adjustment of budgets and financial plans, encompassing both internal and external funding.
• Provide financial overviews, including resource allocation and budget scenarios while ensuring compliance with IIASA financial rules and policies, and external funding.
• Participate in budget meetings with senior members of staff, and cooperate closely with the IIASA Finance and Grants (FG) Department.
• Assist in the preparation of grant proposals and project reports, in collaboration with the IIASA Grants Management (GM) department.
• Facilitate project planning and assist principal investigators (PIs) and other team members with contract negotiation, providing any additional information requested by funders.
• Initiate and track the internal electronic authorization process for a variety of requests, including contracts, procurement, travel, visitors, conferences.
• Organize and facilitate group and project activities – internal and external meetings, conferences, events; take and circulate minutes as needed.
• Efficiently and independently handle correspondence and communications from various stakeholders and partners.
• Assist with dissemination, communication, report publishing and outreach activities in collaboration with the IIASA Communications and External Relations (CER) department.
• Promote teamwork in accordance with IIASA core values.
• In line with the team spirit that prevails at IIASA, the incumbent may occasionally work on other tasks assigned by their superiors, that might not be directly related to this appointment but where the post holder has relevant experience and skills, and/or a shortage of immediate personnel capabilities requires such.

  skills and qualifications

  • A university degree (or equivalent), or several years' closely related work experience in a similar, preferably international environment.

  • Full fluency in English with strong text editing skills; a good working level of German desirable.

  • Experience in project administration, including financial planning, budgeting, and reporting, and an advanced understanding of scientific funding mechanisms and financial auditing practices.

  • Ability to work independently and in close cooperation with others, and maintain professional and productive relationships with colleagues of diverse nationalities and backgrounds.

  • Advanced office management and excellent organizational skills, and the ability to work through regular interruptions while still meeting deadlines.

  • Strong IT skills, including advanced knowledge of MS Office products; preferably some experience with web content management systems and social media websites.

  • Excellent interpersonal and communication skills.

  • Solution- and detail-oriented, even when carrying out routine administrative tasks.

    📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

    ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

  • Flexible working attitude and willingness to take on other tasks to benefit the program/institute.

  • Willingness to take initiative and explore/learn new tools that facilitate program and project management.

    Appointment Terms

    The selected candidate should ideally be available to take up the position in March 2024 or as soon as possible thereafter. We offer an initial fixed-term, full-time (40 hours per week) employment contract for one year, with the intention to extend to an open-ended contract thereafter. Eligible applicants wishing to work part-time hours may be considered.

    Duties will be carried out at the IIASA premises in Laxenburg, near Vienna in Austria.

    WE OFFER

    • An attractive salary which is exempt from income tax in Austria and negotiable, based on the qualifications, skills and experience of the selected individual and at least
      EUR 47,000.00.

      IIASA salaries are:

    • Not directly comparable with other employers in Austria, due to the unique legal status and privileges granted to IIASA.
  • Subject to the principle of income aggregation (Progressionsvorbehalt in German).

    OTHER BENEFITS

  • Educational subsidies for children of school age enrolled in private schools in Austria.
• A generous annual leave entitlement.

About IIASA

IIASA is committed to a working environment that promotes equality, diversity, tolerance and inclusion within its workforce. This is reflected in our IIASA core values. We encourage qualified candidates from all religious, ethnic, and social backgrounds to apply. In the case that candidates are equally qualified, preference will be given to applicants from countries where IIASA has a Member Organization.

Further Information

For further information about this opportunity please contact Taher Kahil, WAT Research Group Leader.

For general information about working at IIASA, contact: recruitment@iiasa.ac.at

Applications

In order to apply for this opportunity, you will need to provide the following documents:

Review of applications will begin immediately and continue until the position has been filled.

Deadline for receipt of applications: until filled