Procurement/Contracts Analyst

  • Added Date: Wednesday, 26 February 2020
  • Deadline Date: Friday, 06 March 2020

The United Nations Development Programme (UNDP) is the knowledge frontier organization for sustainable development in the UN Development System and serves as the integrator for collective action to realize the Sustainable Development Goals (SDGs). UNDP's policy work carried out at HQ, Regional Hubs and Country Office levels, forms a contiguous spectrum of deep local knowledge to cutting-edge global perspectives and advocacy. In this context, UNDP invests in the Global Policy Network (GPN), a network of field-based and global technical expertise across a wide range of knowledge domains and in support of the signature solutions and organizational capabilities envisioned in the Strategic Plan.

Within the GPN, the Bureau for Policy and Programme Support (BPPS) has the responsibility for developing all relevant policy and guidance to support the results of UNDP's Strategic Plan.  BPPS assists UNDP and partners to achieve higher quality development results through an integrated approach that links results-based management and performance monitoring with more effective and new ways of working.  BPPS supports UNDP and partners to be more innovative, knowledge and data driven including in its programme support efforts.

The Bureau Management Services (BMS) provides vital management support in areas such as procurement, administrative services, budget and finance, human resources, information and communications technology, legal issues, safety and security, administration of multi-donor trust funds, change management, and crosscutting business solutions.

The 2030 Agenda for SDGs and the pledge to leave no one behind reflect the interconnectedness of health and sustainable development, including widening economic and social inequalities, the climate crisis, rapid urbanization, the continuing burden of HIV and other infectious diseases (e.g., malaria, tuberculosis), the growing burden of non-communicable diseases and the emergence of health threats.

UNDP’s partnership with the Global Fund to fight AIDS, Tuberculosis and Malaria, in line with UNDP’s HIV, Health and Development Strategy 2016-2021: Connecting the Dots, makes a vital contribution to UNDP’s Strategic Plan 2018-2021, the 2030 Agenda for Sustainable Development, the SDGs and the pledge to leave no one behind. 

As a long-standing partner of the Global Fund, UNDP’s value proposition lies in providing an integrated package of development solutions to strengthen institutions to deliver health services. Through its contributions as interim Principal Recipient (PR) and provider of technical assistance to Global Fund grants in 53 countries since 2003, UNDP’s provision of integrated policy, implementation and capacity development support to countries has yielded significant health and development results in challenging operating environments. 

Based on demand from Country Offices, and building on the relationships, expertise, systems and partnerships, including across the UN family, and comparative advantage established through the Global Fund partnership, the GPN/BPPS/Global Fund Partnership/Health Implementation Support Team (Global Fund Partnership Team) is providing support to Country Offices through three overarching modalities: 1) the Global Fund portfolio, 2) health procurement and supply chain management support, and 3) other health implementation support beyond the Global Fund, including Gavi-funded activities and Solar for Health. As part of the Global Health Procurement Centre, and under the supervision of the Procurement Specialist responsible for planning, procurement architecture and special projects, the Procurement/Contracts Analyst will support further development and monitoring of the procurement architecture for health products according to UNDP policies, rules and regulations, more particularly for pharmaceuticals and will support market research activities and contribute to the elaboration of new procurement strategies to respond to new demands coming from countries.

1.  Supports the development and maintenance of procurement architecture to efficiently and cost-effectively meet UNDP’s needs for the procurement of quality health products, more particularly pharmaceuticals, with the following key responsibilities:

  • Supports the development and establishment of various Long-Term Agreements (LTAs), in line with UNDP Quality Assurance and Procurement policies and UNDP rules and regulations;
  • Conducts market research and trend analysis to support the development of tailored procurement strategies for new procurement processes;
  • Maintains the procurement architecture in place through Service Level Agreements (SLAs) with other partners and LTAs with manufacturers/suppliers;
  • Supports long-term procurement planning to inform decision making leading to most cost-effective means of procurement;
  • Consolidates demands and shares forecasts with suppliers based on Country Offices Health Procurement Plans;
  • Evaluates on a regular basis the prices and delivery times obtained through the procurement architecture in comparison to other procurement partners to further inform the evolution of the UNDP procurement architecture; and
  • Regularly liaises with partners and UNDP units (e.g. Office of Information Management and Technology) to harmonize the tools and systems to conduct forecasting and spend monitoring, including enterprise resource planning (ERP).

2.  Monitors procurement service delivery to Country Offices through procurement arrangements with   partners for health products, more particularly pharmaceuticals, with the following key responsibilities:

  • Supports the development and implementation of Key Performance Indicators to monitor the performance of suppliers and provide regular consolidated reports;
  • Liaises with procurement service partners to ensure timely and effective delivery of required goods and services;
  • Supports the identification and mitigation of procurement and delivery related risks;
  • Guides Country Offices on utilization of procurement architecture and facilitates the communication with procurement services partners on complex and/or urgent cases;
  • Provides support and guidance to Country Offices on the development and implementation of procurement strategies for complex cases;
  • Supports the mapping of procurement business processes and the elaboration/establishment of internal Standard Operating Procedures (SOPs) in procurement, and proposes controls for the workflows;
  • Develops and maintains the PSM Expert Roster in coordination with the Roster Manager and ensures compliance to the Roster SOPs.

3.  Supports the elaboration of innovative procurement strategies to respond to new demands/opportunities with the following key responsibilities:

  • Compiles and analyses historical data for forecasting of health products including pharmaceuticals;

  • Manages internal and external data requests relating to health products’ supply and pharmaceuticals;

  • Identifies areas for analysis and opportunities to support health procurement projects and complete reporting requirements (with partners and other bureaus); and

  • Participates in meetings with suppliers/other procurement partners.

4.  Knowledge Sharing on procurement services for health products to UNDP Country Offices and HIV, Health and Development Group with the following key responsibilities:

  • Ensures systematic knowledge sharing on health procurement with Country Offices by assisting in the organization of training workshops and knowledge tools;

  • Supports identification and implementation of sustainability practices in health procurement and communication of results among internal and external stakeholders;

  • Assists in the development and introduction of health procurement analytical tools and approaches; and

  • Supports in the preparation and communication of results.

  • Any other activity assigned by the Procurement Specialist (Copenhagen).

Core

 

Innovation

Ability to make new and useful ideas work

Level 4: Adept with complex concepts and challenges convention purposefully

Leadership

Ability to persuade others to follow

Level 4: Generates commitment, excitement and excellence in others

People Management

Ability to improve performance and satisfaction

 

Level 4: Models independent thinking and action

Communication

Ability to listen, adapt, persuade and transform

Level 4: Synthesizes information to communicate independent analysis

Delivery

Ability to get things done

Level 4: Meets goals and quality criteria for delivery of products or services

Technical/Functional

 

Partnerships

Knowledge of anti-corruption concepts, principles and policies and the ability to apply in strategic and/or practical situations

Level 4: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

Procurement

Ability to acquire goods, services or works from an outside external source

Level 4: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

Strategic Sourcing

Knowledge of strategic sourcing concepts, principles and methods, and ability to apply to strategic and/or practical situations

Level 4: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

Supplier Management

Knowledge of supplier management concepts, principles and methods, and ability to apply to strategic and/or practical situations

 

Level 4: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

Contract Management

Knowledge of contract management concepts, principles and methods, and ability to apply to strategic and/or practical situations

 

Level 4: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

Secondary

 

Knowledge Management

Ability to animate individuals and communities of contributors to participate and share

Level 4: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

Project Management

Ability to plan, organize, and control resources, procedures and protocols to achieve specific goals

Level 4: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

Logistics

Knowledge of logistics operations, principles and methods, and ability to apply to strategic and/or practical situations

Level 4: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

 

Education: 

  • Advanced university degree in business administration, commerce or law or related technical field required.  
  • Completion of relevant training, academic and/or professional certification in Procurement is an asset 

Experience:

  • Minimum two years of progressively responsible relevant professional experience in health procurement, is required
  • Knowledge and understanding of global pharmaceutical and health products markets desirable.
  • Experience and knowledge of UN procurement processes and procedures.

Language:

  • Fluency in English both written and oral.  
  • Working knowledge of another UN language is a plus

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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Contract Duration: 364 days

This vacancy is archived.

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