Req ID: PROCU01884
Posted Date: 2020-01-08
Schedule: Full Time
Location: Kingston, Jamaica JAM
Creative Associates International is a dynamic, fast-growing global development firm that specializes in education, economic growth, democratic institutions and stabilization. Based in Washington, D.C., Creative has a field presence in more than 25 countries with a strong client portfolio that includes the U.S. Agency for International Development and the State Department, among others. Since its founding in 1977, Creative has earned a solid reputation among its clients and is well-regarded by competitors and partners alike.
The Community Violence Prevention (CVP) activity in Jamaica aims to support communities, parents and families to prevent youth violence and develop pathway programs for youth at risk of violence. It intends to achieve this by working with communities and strengthening the ability and authority of targeted families to maintain discipline and reinforce prosocial conduct among their children and supporting desistance programs that will keep youth out of violent and criminal lifestyles.
The Procurement Manager is responsible for assisting with all facets of the day-to-day procurement requirements for a busy international development office. The scope of the position includes but is not limited to completing procurement-related paperwork, collecting quotations for goods and services, entering procurement information into the project database, managing inventory and conducting spot checks, completing inventory receipts and preparing payment requests.
- Ensure the procurement process strictly follows Creative and USAID rules andregulations;
- Maintain a file system for procurements to allow for efficient documentation andprocess audits and maintain the privacy of grantees and vendors;
- Maintain files, including: proposal, evaluation, award documents, official contractsand correspondence of all procurements, following policy and local law;
- Assist with preparation of Terms of Reference and/or technical specifications formaterials, goods, and services, for contracts, acquisitions, and procurements, incollaboration with the program team. Ensure presentation of sufficient selection thatmeets requirements of quality assurance, delivery, and transparency;
- Prepare requests for quotations, negotiate, conduct analysis, and recommend vendorsfor delivery of goods and materials to grantees;
- Work with vendors of goods and services to ensure quality;
- Assist with invitations to potential vendors to compete offers for the purchase ofgoods or services including under grants, either through direct, bid invitation, or othermechanism that ensures high standards of transparency;
- Participate in evaluation committees for proposals submitted by the various vendors,according to the solicited terms of reference and regulations;
- Process procurements according to rules and regulations;
- Maintain strict control of budgets, and financial expenditures;
- Coordinate delivery logistics with program team and/or grantees to obtain therequired permits including, such as delivery receipts;
- Coordinate transportation, permits, authorizations, insurance, loading and unloadingof goods/materials, and financial allocation of related expenses under grants;
- Communicate all delivery schedules corresponding to grant and operationsprocurements, including theprojection of related expenses and verify deliveries are complete and timely; and
Perform other duties as assigned by supervisor.
Required Skills & Qualifications:
Bachelor's degree in related field is required;
Minimum of six (6) years of relevant work experience with at least four (4) years of procurement management experience;
Experience working on USAID or similar internationally-fundedprograms;
Strong knowledge of donor procurement rules and regulations;
Demonstrated ability to solve challenging and complicated logistical issues;
Experience with budgeting and cost analysis;
Strong ability to use and develop management and tracking systems;
Strong communication skills;
Verbal and written working proficiency in English; and
Ability to work under pressure in challenging working and living conditions.
Local and regional candidates are strongly encouraged to apply.
Position contingent upon donor funding.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)