Procurement Case Manager( PCM) Associate-Niamey, Niger -NPPSA-6-N-PPSA

Background:

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

In line with UN Women's strategic note (UNSDCF) 2023-2027, the UN Women office in Niger is working to implement a three-dimensional program: (i) governance, peace, and security, including humanitarian action, (ii) human capital in relation to gender-based violence, quality and comprehensive education and (iii) gender- and climate-resilient agriculture, including women's and youth enterprise development

Under the overall guidance of the Chief of Procurement and Travel Services and the daily supervision of the Operations Manager, with matrix reporting to and functional oversight from the Regional Procurement Specialist, the Procurement Associate ensures execution of transparent and efficient procurement services and processes consistent with UN Women rules and regulations. The Procurement Associate promotes a client-focused, quality and results- oriented approach and support: (i) compliance with UN Women policies and regulations; (ii) effective systems to support programme delivery and growth; (iii) accountability to organizational values and principles; and (iv) an enabling workplace environment in which staff potential is maximized. The Procurement Associate also works in collaboration with operations staff in other UN Agencies, UN Women Regional Office (RO) and HQ staff and Government officials to successfully deliver procurement services. 

Scope of Work:

1.           Implement procurement strategies in accordance with UN Women rules, regulations, policies and procedures:

•             Provide substantive inputs to procurement related reports and analyses; research and draft responses to enquiries for clearance by the Operations Manager; 

•             Provide substantive inputs to the implementation of procurement management policies and strategies on cost saving and reduction; 

•             Follow up with internal and external audits; and

•             Contribute to the development of sourcing strategies. 

2.           Organize procurement processes for the Country Office:

•             Prepare procurement plans for programmes/projects; 

•             Review procurement requests and initiate procurement procedures for office and projects equipment, supplies and services; 

•             Organize procurement processes including the preparation of Request for Quotations (RFQs), Invitation to Bids (ITBs) or Request for Proposals (RFPs) documents, receipt of quotations, bids or proposals; 

•             Perform PCM role in Quantum system prepare/close Purchase Orders (POs) and contracts in and outside Quantum system; and 

•             Prepare submissions to the Procurement Review Committee (PRC). 

 3.          Organize contract management process for the Country Office:

•             Review and process contracts for the CO; and

•             Develop and update the rosters of suppliers, and support implementation of supplier selection and evaluation. 

4.           Facilitate knowledge building and knowledge sharing:

•             Provide substantive input and support to the development of training materials, webinars and other education materials. 

•             Organize trainings for the operations/project’s personnel on procurement; and

•             Synthesize lessons learnt and best practices. 

  5.         The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Competencies :

Core Values:

Core Competencies:

Please visit this link for more information on UN Women’s Values and Competencies Framework: 

Functional Competencies:

Education and Certification:

Experience:

Languages:

Statements :

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

Diversity and inclusion:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)

Note: Applicants must ensure that all sections of the application form, including the sections on education and employment history, are completed. If all sections are not completed the application may be disqualified from the recruitment and selection process.