Background
ย Diversity, Equity and Inclusion are core principles at UNDP:ย we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a โleave no one behindโ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
ย UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
The UNDP Country Office in Uganda is committed to Government of Ugandaโs national development results focusing on the three pillars of on three pillars of Inclusive and Sustainable Growth; Nature, Climate, Energy and Resilience; and Governance and Security; as well as the two enablers of Digitalization, Innovation and Smart Cities, and SDG Integration and Acceleration and the Youth 4 Development flagship programme.
.
As ย government's priorities are integrated into the annual work plans of the various projects and programs, there is large volume of procurement activities approximately $14.5 million per annum. The need for speed in the implementation of projects and programs in the field require a reinforcement of the office's procurement team. ย
To effectively meet this need, the Country Office is recruiting a Procurement Associate to support its procurement function.
The Procurement Associate will be responsible for providing procurement support for Country Office projects: Building Resilience in Conflict Affected and Fragile Communities of Karamoja (BRICK) ; Building Resilient Communities, Wetland Ecosystems and Associated Catchments in Uganda ; Nature Climate Energy Resilience ; Restoration of Wetlands and Associated Catchments in Eastern Uganda ; Among other Country Office projects.
In the following areas:
ย Organizes purchasing processes for the office, DIM/NIM (support) projects and other agencies at their request Ensures the implementation of procurement operational strategiesย Guarantee the implementation of the \"sourcing\" strategy and E-Procurement tools ย Ensures the development and sharing of knowledge ยOrganizes purchasing processes for the office, DIM/NIM (support) projects and other agencies at their request focusing on the following results:
Implementation and regular monitoring of the office's purchasing plan Organization of procurement processes including preparation of RFQs, ITBs or RFPs, receipt of bids, invoices or pro forma, their evaluation, negotiates the conditions of contracts in accordance with UNDP rules and procedures Preparation of purchase orders and contracts in Quantum and the request and follow-up of the creation of suppliers in Quantum Preparation for the Contracts and Assets Committee (CAP) and RACP/ACP Review Implementation of the internal control system in procurement and timely corrective actions for purchase orders with errors Monitoring of procurement performance indicators on the DashboardEnsures the implementation of procurement operational strategies with a focus on the following results:
Support to project and program teams with the necessary information for the development of their procurement plans in accordance with the annual work plans. Configuration of the office's purchasing plan and development of the content of the procurement \"Standard Operating Procedures\" (SOPs) in direct consultation with the supervisor and the office's management team Compliance with procurement processes with UNDP rules and procedures, policies and strategies with effective implementation of internal control Development and maintenance of a database of suppliers and roster of individual consultants, implementation of the selection process and evaluations of suppliers and individual consultants. Support to the implementation of common procurement processes for UN agencies in line with UN reformEnsure the implementation of the sourcing strategy and E-Procurement tools to achieve the following results:
Efficient use of online services and all tools for the efficient conduct of procurement processes Use of the AWBs available in Quantum and on the intranet to reduce delays Use of Headquarters Procurement Support Units for Specific PurchasesEnsures knowledge development and sharing by focusing on the following results:
The incumbent performs any other duties within his/her functional profile and deemed necessary for the effective functioning of the Office and the Organization
CompetenciesAchieve Results:ย ย ย LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline ย
Think Innovatively:ย ย ย LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements ย ย
Learn Continuously:ย ย ย LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback ย
Adapt with Agility:ย ย ย ย LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible ย ย
Act with Determination: ย ย LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident ย
Engage and Partner:ย ย LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships ย
Enable Diversity and Inclusion:ย ย ย LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination ย
Cross-Functional & Technical competencies ย
Thematic Areaย ย ย ย Nameย ย ย ย Definition
Operations/ Procurementย ย ย ย Sourcingย ย Ability to find, evaluate and engage suppliers of goods ย and services
Operations/ Procurementย ย ย ย Procurement Managementย - The ability to acquire goods, services or works from an outside external source
Operations/ Procurementย ย ย ย Procure-to-Payย ย -ย ย Knowledge of purchase-to-pay cycles, concepts, principles and policies, and ability to apply this to strategic and/or practical situations
Business Managementย ย Communicationย ย - Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience
ย
Education:
A high school diploma is required
University degree (bachelor's degree or above), in Business Administration, Public Administration, Finance, Economics or equivalent will be given due consideration but not required
Experience:
At least 6 years of relevant experience (with the high school diploma) or 3 years (with the bachelor's degree) in the field is required.
At least 2 years of experience in Procurement Management
Experience in using digital procurement platforms
Proficiency in English
CIPS level 2.
ย
ย Important information for US Permanent Residents ('Green Card' holders)ย
ย Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.ย
ย UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
ย Applicant information about UNDP rosters
ย Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.ย We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
ย Non-discrimination
ย UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.ย ย
ย UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.ย
ย Scam warning
ย The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.