Background
ย Diversity, Equity and Inclusion are core principles at UNDP:ย we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a โleave no one behindโ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
ย UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
The United Nations Development Programme (UNDP) is the knowledge frontier organization for sustainable development in the UN Development System and serves as the integrator for collective action to realize the Sustainable Development Goals (SDGs). UNDP's policy work carried out at HQ, Regional Hubs and Country Office levels, forms a contiguous [LM1]ย [ZY2]ย spectrum of deep local knowledge to cutting-edge global perspectives and advocacy. In this context, UNDP invests in the Global Policy Network (GPN), a network of field-based and global technical expertise across a wide range of knowledge domains and in support of the signature solutions and organizational capabilities envisioned in the Strategic Plan. Within the GPN, the Bureau for Policy and Programme Support (BPPS) has the responsibility for developing all relevant policy and guidance to support the results of UNDP's Strategic Plan
The 2030 Agenda for SDGs and the pledge to leave no one behind reflect the interconnectedness of health and sustainable development, including widening economic and social inequalities, the climate crisis, rapid urbanization, the continuing burden of HIV and other infectious diseases (e.g., malaria, tuberculosis), the growing burden of non-communicable diseases and the emergence of health threats. The scope and scale of delivering health and well-being for all demands innovative partnerships and financing. As affirmed in the Political Declaration of the 2019 High-Level Meeting on Universal Health Coverage (UHC), the Global Fund to Fight AIDS, Tuberculosis and Malaria (Global Fund), Gavi, the Vaccine Alliance (Gavi) and others are critical partners for delivering on the health-related goals of the 2030 Agenda. Stronger Collaboration, Better Health: Global Action Plan for Healthy Lives and Well-being for All outlines how a dozen multilateral health, development and humanitarian agencies, including UNDP, the Global Fund, Gavi and others will collaborate to be more efficient and effective in supporting countries to deliver UHC and achieve the health related SDG targets.ย
UNDPโs partnership with the Global Fund to fight AIDS, Tuberculosis and Malaria (Global Fund), in line with UNDPโs HIV, Health and Development Strategy 2022-2025: Connecting the Dots, makes a vital contribution to UNDPโs Strategic Plan 2022-2025, the 2030 Agenda for Sustainable Development, the SDGs and the pledge to leave no one behind.ย ย
As a long-standing partner of the Global Fund , UNDPโs value proposition lies in providing an integrated package of development solutions to strengthen institutions to deliver health services. Through its contributions as an interim Principal Recipient (PR) and a provider of technical assistance to Global Fund grants in countries more than 53 since 2003, UNDPโs provision of integrated policy, implementation and capacity development support to countries has yielded significant health and development results in challenging operating environments. Proactive risk management and investing in sustainability are the cornerstones of UNDPโs portfolio management approach in supporting to countries with significant national capacity constraints to manage large-scale health programmes. UNDP has established a comprehensive risk management framework (RMF) to mitigate and manage risks, through specific implementation modalities and other targeted measures to manage risks effectively.ย Integral components of the Risk Management Framework (RMF) are Sub-recipient (SR) management to allow for prevention and detection of weaknesses and support to safeguarding, maintaining, accounting and reporting on Global Fund financial resources and assets.ย By providing technical assistance to national counterparts in all phases of implementation, strengthening legislation, policies and regulatory frameworks, and building capacities across key functional areas, including financial management, health information systems, procurement and supply chain management, SR management and asset management, UNDP has been able to deliver results whilst sustainably transitioning health programs to national entities. UNDPโs track record as a PR over the last 18 years and capacity to deliver in challenging operating environments has been critical for strengthening its positioning as a health implementation support partner.ย
Based on demands from Country Offices, and building on the relationships, expertise, systems, partnerships, including across the UN family, and comparative advantage established through the GF partnership, the GPN/BPPS/Global Fund Partnership Health Systems Team (GFPHST) is providing support to Country Offices through three overarching modalities: 1) the Global Fund portfolio, 2) health procurement and supply chain management support (PSM), and 3) other health implementation support beyond the Global Fund, including Gavi-funded activities. The GFPHST provides its support through a country team approach to strengthen and integrate the different functional capacities (e.g., programmatic, procurement/PSM strengthening, finance, capacity development, SR management and asset management), leveraging technical assistance and policy support from the HHD Group and other GPN teams and advisory services from the Office of Audit and Investigations.ย
The Global Health Supply Centre under the Office of Procurement, which is co-managed by the Bureau for Programme and Policyโs GFPHST,ย is designed to cater the needs of GF funded programmes and other health implementation programmes, to ensure uninterrupted and timely supply of quality assured pharmaceutical and health products, to mitigate the risk associated with pharmaceutical and health related procurement, thereby preventing reputational damage and liabilities, to foster the partnership with agencies, maintain the framework agreements with manufacturers and qualified procurement agencies, to negotiate the best deals, thereby generating savings and volume discounts.ย
Under the supervision of the Procurement Analyst in the Global Health Supply Centre (GHSC) the Procurement Associate provides procurement support services to CO ensuring high quality, accuracy, effectiveness, transparency and integrity of support services. The Procurement Associate promotes a client-focused, quality and results-oriented approach.
The Procurement Associate works in close collaboration with the PSM, programme and finance teams of GFPHST in providing procurement support services to CO for resolving complex procurement-related issues and information delivery.
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ย ย ย 2. Supports procurement service delivery to Country Offices (COs) for health products, more particularly pharmaceuticals, with the following key ย ย ย ย ย responsibilities
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3. ย Supports the elaboration of innovative procurement strategies to respond to new demands/opportunities with the following key responsibilities
4. ย Knowledge Sharing on procurement services for health products to UNDP Country Offices with the following key responsibilities
Collects, documents Quantum related lessons learnt and provides direct support to CO to process transactions in ERP.Assists in development, maintenance and dissemination of PSM reference library in SharePoint.Supports systematic knowledge sharing on health procurement with Country Offices by assisting in the organization of training, webinars and learning events.Supports the institutionalization of best practices and knowledge sharing among Country Offices, actively participate in UNDP and other relevant networks, communities of practices, briefing notes, knowledge-sharing events, and training.ย Supports identification and implementation of sustainability practices in health procurement and communication of results among internal and external stakeholders.Any other activity assigned by the Procurement Analyst (Copenhagen).The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization
CompetenciesCore: Achieve Results: Plans and monitors own work, pays attention to details, delivers quality work by deadlineThink Innovatively:ย Open to creative ideas/known risks, is pragmatic problem solver, makes improvementsย Learn Continuously: Open minded and curious, shares knowledge, learns from mistakes, asks for feedbackAdapt with Agility: Adapts to change, constructively handles ambiguity/uncertainty, is flexibleย Act with Determination : Shows drive and motivation, able to deliver calmly in face of adversity, confideEngage and Partner: Demonstrates compassion/understanding towards others, forms positive relationshipsEnable Diversity and Inclusion:ย Appreciate/respect differences, aware of unconscious bias, confront discriminationย
Functional:Business Management
Customer Satisfaction / Client Management:ย
Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customersโ needs.
Provide inputs to the development of customer service strategy
Look for ways to add value beyond clientsโ immediate requests
Ability to anticipate clientโs upcoming needs and concerns
Business ManagementEffective Decision MakingAbility to take decisions in a timely and efficient manner in line with oneโs authority, area of expertise and resourcesEthicsย UN policy knowledge - ethicsKnowledge and understanding of the UN Staff Regulations and Rules and other policies relating to ethics and integrityProcurementProcuremement ManagementThe ability to acquire goods, services or works from an outside external sourceProcurementSourcingAbility to find, evaluate and engage suppliers of goods and servicesProcurementSupplier/Relationship ManagementKnowledge of supplier management concepts, principles and methods, and ability to apply this to strategic and/or practical situationsProcurementContract ManagementKnowledge of contract management concepts, principles and methods, and ability to apply this to strategic and/or practical situationsRequired Skills and Experienceย Education: Secondary Education is required.Bachelorโs degree in Business, Public Administration or a related field is an assetCIPS 2 is a requirement for this position. If certification is not available at the time of recruitment, it should be obtained within one yearExperience: Minimum 6 years (Secondary) or 3 years (Bachelors) of progressively responsible administrative experience is required of which at least 3 years relevant experience in procurement, logistics and supply management are required at international level,ย Experience working with developing countries is an asset.ย Relevant experience and/orknowledge related to Health projects is an asset[KD1]ย .Experience in the usage of computers and office software packages (MS Word, Excel, Power-point) is required.ย Advanced knowledge and experience in the usage of ERPs and/or other web-based management systems is required.ย Knowledge and experience in UNDPโs ERP (Quantum) is an asset.ย
Language Requirements:
Proficiency in English is required.Working Knowledge of another UN Official Language is an asset.Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.ย Disclaimer
ย Applicant information about UNDP rostersย Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.ย We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
ย Non-discrimination
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.ย ย
ย UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
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