Procurement and Administrative Analyst

  • Added Date: Wednesday, 15 May 2024
  • Deadline Date: Wednesday, 22 May 2024
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Background
ย  Diversity, Equity and Inclusion are core principles at UNDP:ย  we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a โ€˜leave no one behindโ€™ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
ย  UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
ย  Job Purpose and Organizational Context

Hosted by the UN Development Programme (UNDP), the MPTF Office is the only United Nations unit exclusively dedicated to the design and administration of multi-stakeholder pooled financing instruments. Since 2003, it has supported over 200 UN-backed pooled funds, providing an integrated platform of inter-agency pooled fund services to help UN organizations and partners make fast and efficient progress towards collective outcomes, like the 2030 Agenda. The MPTF Officeโ€™s current portfolio is over $16 billion in total, with more than $1.8 billion per year in contributions and includes more than 150 active pooled financing mechanisms.ย  ย 

The MPTF Officeโ€™s trustee and fund administration service is a standard setter in the UN System - professionalized, highly transparent and firewalled from all UN implementing entities. The MPTF Office has put in place a number of tools and systems to support its transparent and accessible fund administration services such as its digital platform theย MPTF Office Gateway. As a shared UN service provider, the MPTFO operates in a distinct and dedicated business unit. It provides an integrated service platform that, in addition to core trust fund design and administration functions, provides complementary services to users like data analytics, research administration, and knowledge management.
ย  Duties and Responsibilities

Reporting to the Operations Analyst, the Procurement and Administrative Analyst is responsible for providing admin and procurement services to MPTFO and hosted Fund Secretariats performing a variety of administrative services with focus on procurement and related IT processes ensuring high quality and accuracy of work:

1) Ensure timely and effective services provision to implement the office strategyย 

  • Delivers timely and solutions-focused client-oriented procurement and related services as required to MPTFO and hosted Funds Secretariats
  • Prepare required information and reports for audit exercises and senior management requests.ย 
  • Ensures completeness of related information and documentation in support of cost-recovery of administratively hosted fund secretariat services
  • Complete other tasks as assigned to support implementation of the strategic plan and business continuity of the office including back up support functions
    2) Ensure provision of administrative support services:
    • As required, provides back-up support with travel arrangements (creation of travel request, post travel claims) in coordination with Finance, as needed.
    • Support to Operations Analyst with coordination of assets, inventory and non-asset management in the office, timely preparation and submission of regular inventory/asset reports
    • Work with the Operations team with in-country protocol matters, registration of staff, including email activation/creation, and other administrative areasย 
    • Ensure IT equipment is provided to personnel, within the office and is fully functioning through close engagement and coordination with ITM.

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      3)ย Provides Procurement support services:

This vacancy is archived.

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