IMPORTANT: THIS IS A RE-ADVERTISEMENT. CANDIDATES WHO HAVE PREVIOUSLY APPLIED NEED NOT TO RE-APPLY. ย Background
ย Diversity, Equity and Inclusion are core principles at UNDP:ย we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a โleave no one behindโ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories. ย UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
UNDP Papua New Guinea seeks to consolidate the foundations for a next generation office that is fully capacitated to leverage strong development fundamentals built in the current CPD cycle and continue its trend of scaling up its presence and services. Leveraging its technical, coordination and administrative strengths, UNDP will continue to provide integrated policy advice, evidence-based solutions, quality assurance and management services supporting the national and sub-national implementation of a growing portfolio of activities.ย
Under the guidance and direct supervision of the Operations Manager, the Procurement Analyst is responsible for management of the CO Procurement Unit, effective delivery of procurement services in order to obtain the best value for money. He/she analyzes and interprets the financial rules and regulations and provides solutions to a wide spectrum of complex issues related to procurement. The Procurement Analyst promotes a collaborative, client-focused, quality and results-oriented approach in the Unit.
Position Purpose
The Procurement Analyst supervises and leads the staff of the Procurement Unit. The Procurement Analyst works in close collaboration with the operations, programme and project teams in the CO, UNDP Regional and HQs staff to successfully deliver procurement services.
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ย 2- Manages and guides procurement processes for CO, projects, and requests of other Agencies focusing on achievement of the following results: Timely and duly preparation of procurement plans for the office and support projects and monitoring of their implementation. Implementation of proper monitoring and control of procurement processes including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulation. Secretary to the Contract, Asset and Procurement Committee (CAP). Management of procurement contracts and purchase orders. Elaboration of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems. Establishment of the procurement processes monitoring system and mechanisms to eliminate deficiencies in procurement. Preparation of cost-recovery bills in Agency Services Portal for procurement services provided by UNDP to other Agencies. Implementation of harmonized procurement services and elaboration of proposals on common services expansion in the UN House, introduction of joint procurement for the UN Agencies in line with the UN reform. 3- Ensures introduction and implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results: Development and management of the rosters of suppliers, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms.
4- Ensures proper control of CO Assets focusing on achievement of the following results:
Elaboration and implementation of inventory management. Implementation of Inventory and physical verification control in the CO and projects.5- Ensures facilitation of knowledge building and knowledge sharing in the CO and guidance to all stakeholders on financial matters focusing on achievement of the following results:
Organization of trainings for the operations/ projects staff on Procurement. Synthesis of lessons learnt and best practices in Procurement. Sound contributions to knowledge networks and communities of practice. Competencies ย Core competenciesAchieve Results : LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work
Think Innovatively: LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking
Learn Continuously: LEVEL 2: Go outside comfort zone, learn from others and support their learning
Adapt with Agility: LEVEL 2: Adapt processes/approaches to new situations, involve others in change process
Act with Determination: LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously
Engage and Partner: LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships
Enable Diversity and Inclusion: LEVEL 2: Facilitate conversations to bridge differences, considers in decision makingย
Cross-functional and technical competencies ย Procurement - Supplier/ Relationship management: Knowledge of supplier management concepts, principles and methods, and ability to apply to strategic and/or practical situations Procurement - Procure-to-Pay: Knowledge of purchase-to-pay cycles, concepts, principles and policies and ability to apply to strategic and/or practical situations Procurement - Contract Management: Knowledge of contract management concepts, principles and methods, and ability to apply to strategic and/or practical situations Business Management - Risk Management: Ability to identify and prioritize risks and organize action around mitigating them Business Management - Customer Satisfaction/ Client Management: Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfill and understand the real customersโ needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clientsโ immediate requests. Ability to anticipate clientsโ upcoming needs and concerns. ย Required Skills and Experience ย Education:
Language:ย
Proficiency in written and oral English is required.
Note: Please upload copies of your academic qualifications and 3 latest UN Common System performance evaluations (if applicable).
Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.
Disclaimerย Important information for US Permanent Residents ('Green Card' holders)ย ย Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.ย
ย UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications. ย Applicant information about UNDP rosters ย Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.ย We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements. ย Non-discrimination
ย UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.ย ย
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