Background Information - PSC
Peace and Security Cluster The UNOPS Peace and Security Cluster (PSC) is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners. It is led by the Director, who has overall authority and accountability for the performance PSC on behalf of its clients. The Director is responsible for administering and providing oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations.
Functional Responsibilities
Under the direct supervision of the Portfolio Manager, the functional responsibilities of the Associate Portfolio Support Officer shall include, but are not limited to, the following:
Support the Portfolio Manager in the design of projects and work plans as applicable Support the Portfolio Manager in monitoring implementation of project plans, tracking delivery outputs against project milestones and escalating any issues to the Portfolio Manager Support the Portfolio Manager by monitoring budgets and cash flow, reporting on expenditure to ensure that project deliverables are met Prepare project budgets and their revisions in collaboration with the Portfolio Manager and the Project Unit Alert the Portfolio Manager on any financial shortfalls or over expenditure; propose and prepare budget revisions and initiate corrective action as necessary Review and process Financial Agreements and other project documents, including but not limited through oU Projects (UNOPS Project Management platform) Monitor the reporting requirement of projects in the portfolio to the client; review and assist in finalizing project reports and submitting them on time Input and update accurate data and information into tracking sheets, dashboards, etc. to facilitate monitoring project activities Monitor all new developments of policy, rules and tools in UNOPS in relation to project implementation; communicate changes to the relevant personnel in the Project Unit in a timely manner Maintain records of project files and other supporting docs; monitor that filing in Project Units is up to date and compliant with PSC filing SOP Ensure accurate data and document entry into UNOPS ERP system and OneUNOPS Projects Raise PO’s, receipts and payments in OneUNOPS if required Compile and track project risks and issues, and follow up on implementation of mitigation plans and corrective actions Assist in coordinating the recruitment process for positions in the Project Unit, in collaboration with the HR team in field and/or the New York HR team Assist in coordinating/supporting procurement and grant processes in projects under the Project Unit Assist in drafting or reviewing contract and grant documents if required Participate in relevant Communities of Practice Support the compilation of lessons learned, SOP’s, best practices, etc. on all operational matters such as grant and contract management, etc. Contribute to the dissemination and sharing of best practices and lessons learned for planning and knowledge sharing; assist in coaching new team members and field personnel, if needed Competencies Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground. Education/Experience/Language requirements
Education and Experience Advanced University degree (master degree or equivalent). Applicants do no require any professional work experience if they have a master degree First level University degree (bachelor degree or equivalent) with a minimum of 2 years of relevant experience in one or more of the following areas: project management, finance, procurement, or human resources Language
Fluency in English is required (reading, writing, speaking) Knowledge of another official UN language is desired
Additional Information
Please note that UNOPS does not accept unsolicited resumes.
Applications received after the closing date will not be considered.
Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.
Terms and Conditions
For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.
All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.
Contract type: Individual Contractor Agreement (ICA) Contract level: ICS-8 Contract duration: Length of contract will depend on contract modality and funding availability
For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx