Partnership and Coordination Service Intern

Hardship Level (not applicable for home-based)H (no hardship)

Family Type (not applicable for home-based)

Family

Staff Member / Affiliate TypeInternship

Target Start Date2023-08-15

Job Posting End DateJune 29, 2023

Terms of ReferenceUNHCR’s Partnership and Coordination Service (PCS) is responsible for ensuring UNHCR approaches partnerships in a strategic and coherent manner. The Services provides support at global level as well as to regional and country offices on relationships with UN agencies, NGOs, advocacy partners and others and ensure UNHCR exercises effective field leadership and coordination. Located in Geneva, PCS comprises of the Inter-Agency and Coordination Section (IACS), the Non-Governmental Organization (NGO) and Civil Society Section, and the Sports Section.

PCS’ NGO and Civil Society Section leads the global level engagement of UNHCR with NGOs. It is responsible for the organization of online Consultations with NGOs and ad-hoc meetings on specific issues and processes to facilitate NGO’s inputs and contributions to UNHCR policies and processes. The Section also organizes Global Consultations with NGOs and supports UNHCR Regional Bureaus in organizing Regional NGO Consultations.

PCS’ NGO and Civil Society Section also engage in the strengthening and development of new partnerships with NGOs and NGO consortia, but also other actors from the civil society such as organizations and coalitions led by displaced and stateless persons, faith-based organizations (FBOs), and arts organizations.

The position

The incumbent will work under the direct supervision of the Senior Inter-Agency Coordination Officer (NGOs & Civil Society), NGO Section, Partnership and Coordination Service (Division of External Relations).

The incumbent’s tasks shall include:

• Undertake background research on NGOs and key developments in NGO policies;
• Prepare and update NGO factsheets, including and updating key funding data;
• Draft and provide support with notes, meeting minutes, reports, talking points and correspondence;
• Provide support with design and layout of presentations, reports, publications and visuals for social media and events;
• Support the organization of meetings with NGOs, sending invitations, collecting registrations, liaising with participants and providing technical support during online meetings;
• Support with updating content on the website, Intranet and Community of Practice;
• Provide any other support to the team as required.

Eligibility

To be considered for an internship, candidates must:

- be a recent graduate* or current student in a graduate/undergraduate school programme from a university or higher education facility accredited by UNESCO
- have completed at least two years of undergraduate studies in a field relevant to, or of interest to, the work of the organization; and
- not have immediate relatives (father, mother, brother, or sister) working for UNHCR as a staff member on any contract type or as an affiliate at the time of application.

Required qualifications

• Bachelor’s or Master’s degree in Political Science, International Affairs, International Development, Communications or any other relevant field;
• Interest in forcible displacement and statelessness issues;
• Ability to work in English;
• Excellent written and oral communication skills;
• Strong organizational skills;
• Experience in organizing events or conferences, including online events;
• Research, data analysis, data visualization and information management skills;
• Very good knowledge of Word, Excel, Power Point;
• Flexibility, teamwork skills, professional and personal integrity;

Desirable skills

• Knowledge of French and/or any other UN languages;
• Experience in preparing communication materials;
• Knowledge of InDesign or other graphics design software;
• Knowledge of Microsoft Teams, SharePoint, Salesforce and online meeting hosting platforms (WebEx, Zoom, etc);

What the intern will learn

• Understanding of the UN systems and process;
• Overview of the NGO and civil society landscape and UNHCR’s relationships with NGOs;
• Exposure to wide range of refugee, forcible displacement and stateless issues;
• Internal processes and inter-divisional collaboration in a large humanitarian organisation;
• Inter-agency and cross-sectoral collaboration in a humanitarian context;
• Working in a multicultural and multilingual team.

Conditions

• The internship is full time (40 hours per week) Monday to Friday, from 09.00-17.00 (CET).
• The intern will report to the Senior Inter-Agency Coordination Officer and will be guided by the External Relations Associate.

Allowance

Interns who do not receive financial support from an outside party will receive an allowance to partially help support costs related to food, local transportation and living expenses.

The UNHCR workforce consists of many diverse nationalities, cultures, languages and opinions. UNHCR seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.

Applications are encouraged from all qualified candidates without distinction on grounds of race, colour, sex, national origin, age, religion, disability, sexual orientation and gender identity.

We welcome applications from candidates with a refugee background.

Standard Job Description

Required Languages English

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Desired Languages

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Additional Qualifications

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Other informationThis position doesn't require a functional clearance