DEADLINE FOR APPLICATIONS1 October 2024-23:59-GMT+04:30 Afghanistan Time (Kabul)
WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
ABOUT WFP
The World Food Programme is the worldโs largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.
At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.
To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter.
WHY JOIN WFP?
WFP is a 2020 Nobel Peace Prize Laureate.
WFP offers a highly inclusive, diverse, and multicultural working environment.
WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).
ACCOUNTABILITIES/RESPONSIBILITIES:
Management of Country Office Operational Information Management and Reporting Function.
1. Support the organization, packaging, utilization, and dissemination of relevant information to inform programme design, implementation, and presentation to external audiences.
2. Support the external information provision and reporting requirements of the country office, inclusive of donor proposal and reports, presentations, internal and external SitReps, as well as operational dashboards.
3. Coordinate the internal reporting requirements of the Country Office, inclusive of monthly Country Briefs, Topic/OED Briefs, Daily Operational Briefs, and other Adhoc briefing materials as required.
4. Lead the preparation of the WFP Annual Country Report in collaboration with all relevant units and ensure coherence and quality of information.Country Office OIM/R Capacity Building and Systems Strengthening
5. Map and update, as required, information flows and requirements within the CO and between the CO, AOs and FOs; between the CO, RB, and HQ; and from the CO to external audiences.
6. Strengthen the reporting capacity of other functional units to improve the quality and presentation of operational information to Senior Management.
7. Provide recommendations to optimize the evolving organization structure for information flows in line with WFP Afghanistanโs needs and priorities across functions at CO, AO, and FO level.
8. Define OIM and Reporting process flows to ensure a common understanding, agreement, and prioritisation across cross function units and sections.
9. Lead the implementation of OIM/Reporting SOP, identifying each unitโs role and responsibilities with clear deadlines and products (accessing corporate systems such as COMET, LESS, WINGS, etc.).
DELIVERABLES:
Management of Country Office Operational Information Management and Reporting Function
- Improved quality and timely completion/submission of internal and external information provision and reporting requirements.
- Donor proposals and reports completed on time and up to high quality standards that use robust evidence base to demonstrate WFPโs potential or real impact achieved through its programming.
- Internal reporting requirements โ inclusive of monthly Country Briefs and Adhoc briefing materials โ well coordinated, delivered on time, and up to high quality standards.
- Information identified, validated and available for inclusion into the WFP Afghanistan Annual Country Report.
Country Office OIM/R Capacity Building and Systems Strengthening
- Existing and required information flows within the Afghanistan CO mapped and gaps clearly identified.
- In collaboration with Country Office Security focal points, design and implement a Conflict, Access, and Security dashboard and information database that visually captures the complexity of field operations in Afghanistan for use by Management to inform programme coordination, planning, implementation, and risk mitigation.
- Design and implement an incident notification, tracking, reporting, and management system in coordination with functional units, including Area Offices, Security, Supply Chain, and Programme.
- Clear understanding of all unitsโ key information needs, timelines, and the roles and responsibilities in OIM/R (who, what and when).
- OIM/R communication tree established for the circulation of key information that results in streamlined operational information management processes in the Afghanistan Country Office.
- WFP Afghanistan staff capacity to fulfil individual responsibilities within the CO OIM/R framework enhanced.
MINIMUM QUALIFICATIONS AND EXPERIENCE:
Education:
Advanced University degree in Political Science, Economics, Statistics, Information Management or Journalism, Business Management, Social Sciences or other relevant field, or First University degree with additional years of related work experience and/or training/courses.
Experience:
At least three to five yearsโ or more of post graduate professional experience as an OIM/PR Officer or in a related functional role, with a background in International humanitarian development; at least one year of experience in a similarly complex Country Office or in surge capacity; an in-depth knowledge of WFP processes, systems, and OIM/R requirements.
Knowledge & Skills:
- Excellent oral and written communication skills, able to clearly articulate insights to external stakeholders and stakeholders within WFP.
- Strong understanding of OIM/R concepts and principles with a broad knowledge of best practices, techniques, and processes.
- Strong analytical skills with the abilities to analyse and interpret information and draw out key messages.
- Capacity to produce high quality products when working under pressure and with competing deadlines.
- Ability to work in a team and establish effective working relations with persons of different national and cultural backgrounds.
- High capacity for organization and cross-functional coordination, as well as an ability to work with a high degree of independence in a team environment.
- Ability to adjust own communication style to different internal and external audiences and purposes.
- Ability to lead, motivate, and develop less experienced/more junior staff.
Language:
Fluency (level C) in English language.
MORE ABOUT YOU:
You have:
- Sound theoretical understanding of OIM concepts and principals with a broad knowledge of best practices, techniques and processes.
- Strong analytical skills with the ability to analyse and interpret information and draw out the key messages.
- Strong oral and written communication skills, able to clearly articulate insights to stakeholders in WFP.
- Ability to lead, motivate and develop small teams of junior staff.
- Knowledge of common business principals and processes and the ability to quickly assimilate UN/WFP specific processes and systems.
WFP LEADERSHIP FRAMEWORK
WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.
Click here to access WFP Leadership Framework
REASONABLE ACCOMMODATION
WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at global.inclusion@wfp.org. Our DEI team is here to ensure your full participation in our recruitment process.
NO FEE DISCLAIMER
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION
We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
Once your profile is completed, please apply, and submit your application.
Please make sure you upload your professional CV in the English language
Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application
Only shortlisted candidates will be notified
All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.