The IDB Group is a community of diverse, versatile, and passionate people who come together on a journey to improve lives in Latin America and the Caribbean. Our people find purpose and do what they love in an inclusive, collaborative, agile, and rewarding environment.
The Vice Presidency of Sectors and Knowledge (VPS) contributes to make the IDB a premier development institution in Latin America and the Caribbean. Our central mission is to enhance the quality and relevance of knowledge and financial products and services that the IDB provides to agents in borrowing countries. VPS operates in a context of increased transparency and accountability and incorporates continuous learning, training, innovation, research and critical thinking in all of its activities, loan and technical assistance preparation and supervision, policy dialogue, analytical work, research, training and capacity building.
We are looking for a dynamic, energetic individual to support our Front Office teams with operational and administrative tasks. You will provide high quality assistance with day-to-day execution of administrative and operational processes of the Vice-presidency for Sectors and Knowledge.
What youโll do:
The candidate is expected to provide operational and administrative support to the Vice-President (VP) and VPS Front Office. In particular, the candidate will:
Administrative Support
Work with VP Executive Assistant in coordinating VP and/or Advisorยดs agendas prioritizing demands in coordination with other Departments in the Bank as necessary. Register and route correspondence received by the Vice-presidency, follow-up on action items with Dpts. Independently handle responses to routine requests for information. Coordinate internal meetings with other areas of the Bank and provide administrative and logistical support in the planning and coordination of interdepartmental meetings, seminars, conferences and other events Assemble, review, and organize information and documentation for meetings and presentations, including Bank Committee meetings. Provide logistical support in the organization of external events, coordinating activities with different areas of the Bank. Assist with travel requests for VPS staff ensuring that all necessary travel documentation is obtained and prepared in a timely manner as well as the preparation and processing of statements of expenses. Serve as backup of VP Executive Assistant.Operations Support
Provide transactional support to VPSโs operational and corporate teams as needed. Prepare terms of reference for the selection processes of firms and individuals and initiate contract requests. Collaborate in the preparation and processing of procurement bidding documents, ensuring compliance with IDBโs policies and alignment of project activities with procurement and annual operating plans.What youโll need:
Education: bachelorโs degree desirable preferably in areas related to business administration, economics, information systems or related fields are highly desirable.
Experience: Candidates should have a minimum of two years of relevant experience and demonstrated capacity to grow and acquire new responsibilities.
Languages: Proficiency in English and Spanish.
Working hours: Must be willing and able to work extended hours when necessary.
Requirements:
Citizenship: You are a citizen of one of our 48-member countries. We may offer assistance with relocation and visa applications for you and your eligible dependents.
Consanguinity: You have no family members (up to fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB Group.
Key skills
Learn continuously Collaborate and share knowledge Focus on clients Communicate and influence Innovate and try new thingsWhat we offer:
International staff contract, 36 months initially, renewable upon mutual agreement.
The IDB group provides benefits that respond to the different needs and moments of an employeeโs life. These benefits include:
A competitive compensation package Leaves and vacations: 24 days of paid time off + 8 personal days + sick leave + gender- neutral parental leave Health Insurance: IDB Group provides employees and eligible dependents with a robust medical benefits program which covers medical, dental, vision, preventive care, and prescription drugs. Pension plan: defined benefit pension plan that provides financial security and support employees in planning for their future. We offer assistance with relocation and visa applications for you and your family, when it applies Hybrid and flexible work schedules Health and wellbeing: Access to our Health Services Center which provides preventive care and health education for employees. Development support: We offer tools to boost your professional profile such as mentoring, 1:1 professional counseling, training and learning opportunities, language classes, mobility options, among others. Other perks: Lactation Room, Daycare Center, Gym, Bike Racks, Parking, Spouse Career Program, and others.Our culture:
At the IDB Group we work so everyone brings their best and authentic selves to work, willing to try new approaches without fear, and where they are accountable and rewarded for their actions.
Diversity, Equity, Inclusion and Belonging (DEIB) are at the center of our organization. We celebrate all dimensions of diversity and encourage women, LGBTQ+ people, persons with disabilities, Afro-descendants, and Indigenous people to apply.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job interview process. If you are a qualified candidate with a disability, please e-mail us at diversity@iadb.org to request reasonable accommodation to complete this application.
Our Human Resources Team reviews carefully every application.
About the IDB Group
The IDB Group, composed of the Inter-American Development Bank (IDB), IDB Invest, and the IDB Lab offers flexible financing solutions to its member countries to finance economic and social development through lending and grants to public and private entities in Latin America and the Caribbean.
About IDB
The Inter-American Development Bank is devoted to improving lives. Established in 1959, the IDB is a leading source of long-term financing for economic, social and institutional development in Latin America and the Caribbean. The IDB also conducts cutting-edge research and provides policy advice, technical assistance and training to public and private sector clients throughout the region.
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Additional Information External Opening Date: Jun 22, 2023 External Closing Date: Jul 7, 2023 External Contact Email: hrsc@iadb.org Job Field: Office Support