National Finance and Admin Officer

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.

​​Following the rapid political shift in Damascus on 8 December 2024, Syria is undergoing a critical period of transformation. The transition has been marked by escalating tensions with the Syrian Democratic Forces (SDF), renewed regional disputes, and growing concerns over a potential resurgence of other groups. These developments have further intensified displacement across the country and complicated the dynamics of return, placing increased pressure on already vulnerable communities. 

​In response to the evolving situation, IOM has re-established its presence in Damascus and is rapidly scaling up emergency operations across the country, while maintaining cross-border assistance in northwest Syria. To meet urgent humanitarian needs, this response aims to assist 1.1 million people with life-saving support, including shelter, winterization, health care, protection services, camp coordination and management, and early recovery assistance. 

​Under the overall supervision of the Chief of Mission (COM) for Syria and direct supervision of the Head of Resources Management (HoRM), and in close collaboration with the relevant units at the Regional Office and Headquarters (HQ), and technical coordination with the Regional Office (RO), the incumbent will be responsible for the following:

• In close coordination with the HoRM, review and coordinate the administrative, and financial management for all activities managed by IOM Syria.  
  • ​Provide financial oversight for IOM Syria projects, monitor budget control processes, analyze budgetary allocations, and conduct forward planning, identify and recommend course of actions.  
    • ​Assist HoRM to ensure compliance with IOM’s financial policies and procedures, travel and procurement policies, and donor regulations, ensuring that proper internal controls are in place to mitigate the risks of fraud, waste and abuse, and suggest corrective measures.  
      • ​Review reasonableness and confirm the budget availability of Travel Authorization (TA) and Purchase Requisition (PR) up to a defined threshold.   
        • ​Verify Request for Payment (RFP), confirm funding availability and ensuring that supporting documents are accurate and complete in accordance with IOM financial rules and procedures and donor expenditure eligibility criteria.  
          • ​Provide monthly forecasts of cashflows for all IOM Syria projects in a timely basis.   
            • ​Undertake quality control checks on the monthly accounts and review periodic monthly closures checklist before the closing of accounts 
              • ​Ensure timely recording of financial transactions in ORACLE, coordinate imprest/petty cash advance clearance, cash management processes..   
                • ​Manage cash and bank accounts and ensure timely payments processing to vendors/supplies and IOM staff/consultants and interns. 
                  • ​Support the preparation of budgets for new projects, donor financial reports and other internal managerial reports in accordance with IOM regulations and established procedures.  
                    • ​Release bi-weekly BMRs and recommend on corrective actions to ensure project monitoring and efficient budget utilization.  
                      • ​Ensure timely and accurate preparation of the financial reports in accordance with the donor requirements and organizational guidelines.  
                        • ​Support the HRM with the effective office operations, assets and fleet management, supply chain processes and ICT services. 
                          • ​Supervise and train the finance staff in relevant areas of finance, budget, reporting administration and compliance to IOM policies and procedures. 
                            • ​Suggest and implement appropriate internal and access control measures for payments, and financial documentation/ confidential electronic files; recommend adjustments to existing systems and procedures to improve efficiency and effectiveness.   
                              • ​Perform such other duties as may be assigned. ​  Education
                                • ​​MBA in finance/accounting, or 
                                  • ​Bachelor’s degree in Accounting, Business Administration, or a related field from an accredited academic institution with two years of relevant professional experience 
                                    • ​IPSAS/ACCA certification is an advantage. ​  Accredited Universities are those listed in the UNESCO World Higher Education Database.   Experience
                                      • ​​Experience with responsibility in accounting/finance and Budget Monitoring. 
                                        • ​Experience in managing various budgets and providing proactive and corrective guidance on effective budget management. 
                                          • ​Familiarity with global accounting standards and procedures. 
                                            • ​Good knowledge of and experience in the use of the MS Office package; familiarity with ORACLE would be a distinct advantage. ​  Skills
                                              • Effectively applies knowledge of relevant financial discipline. 
                                                • ​Develops / follows internal control procedures to prevent fraud and mismanagement. 
                                                  • ​Ensures application of institutional financial policies and guidelines 
                                                    • ​Advocates incorporation of financial considerations into processes and procedures  
                                                      • ​Masters subject matter related to responsibilities. 
                                                        • ​Identifies issues, opportunities, and risks central to responsibilities. 
                                                          • ​Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation. 
                                                            • ​Persistent, calm, and polite in the face of challenges and stress 
                                                              • ​Treats all colleagues with respect and dignity. 
                                                                • ​Works effectively with people from different cultures by adapting to relevant cultural contexts. 
                                                                  • ​Knowledgeable about and promotes IOM core mandate and migration solutions​​  Languages
                                                                    • Fuency in ​English​ and Arabic are required (oral and written). IOM’s official languages are English, French and Spanish. Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.   Required Competencies   IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.   Values - all IOM staff members must abide by and demonstrate these three values:
                                                                    • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
                                                                  • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
                                                                • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
                                                              • Courage: Demonstrates willingness to take a stand on issues of importance.
                                                            • Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. Core Competencies – behavioural indicators (Level 2)
                                                            • Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
                                                          • Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
                                                        • Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
                                                      • Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
                                                    • Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way. Managerial Competencies – behavioural indicators (Level 2) (applicable only if position is with direct reports)
                                                    • Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
                                                  • Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
                                                • Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
                                              • Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
                                            • Humility: Leads with humility and shows openness to acknowledging own shortcomings. Notes
                                            • Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
                                          • This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
                                        • National Professional Officers should be nationals of the country of their employment. NPOs perform work at the professional level and the same standards of recruitment qualifications and performance, required for International Professional staff.
                                      • Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
                                    • IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
                                  • IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
                                • IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application. For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies