Under the overall supervision of the Chief of Mission and direct supervision of the Resources Management Officer, the incumbent will be responsible for providing financial support to the Country offices in the areas of accounting, internal review of accounts, financial analysis and budget monitoring.
1. In coordination with theย Resources Management Officer,ย monitor the financial management including the review of financial expenditures and accountability, as well as undertaking financial analysis and interpret reports of all activities in the Country Office.
2. Monitor budget control process and analyze variances between budget and actual expenditures and outstanding commitments.
3. ย Verify that all financial activities are implemented in accordance with financial, procurement and accounting procedures. Adhere to the internal controls in place to safeguard assets, control petty cash and prevent fraud and make recommendations on procedural improvements to strengthen internal control.
4. Monitor the progress of month end closure and oversee the resolution of material issues concerning the accounts and projects. Timely submission of monthly accounting statements packages.
5. Ensure the accounting data entries in WAVE, in accordance with IOM financial rules and practices, maintain accurate records of WAVE entries including hard copies of all vouchers and supporting documentations.
6. Reconcile and review payable/receivable vendor's account and ensure clearing procedure have been made on timely manner according to contract or PO. Follow up with outstanding advances, coordinate with other mission for their clearance part for local vendors.
7. Draft financial reports for donors in accordance with the rules and procedures established by IOM in coordination with the RMO, Sub-regional. and the various sections of the Regional Coordination.
8. Prepare Monthly Budget Monitoring Report for projects and guiding/assisting finance colleagues. Support the budgeting report for the project manager as requested and donor financial report.
9. Participate in the preparation of the annual budget for the Mission, monitoring budgetary control and reporting irregularities between budget and actual expenditure. Assist in the preparation of budgets for new programs.
10. Ensure timely preparation of monthly mission funding request with effective estimation of mission expenditure.
11. Prepare the cash flow, considering the Mission's activities and to ensure the daily control of disbursements; to ensure the receipt of funds according to the rules of the various donors.
12. Assist RMO in preparing the projectization for monthly staff & office costs.
13. ย Verify expenditures against budgets and providing assurance that salaries are allocated to budgets consistently according to IOM's projectization criteria.ย
14. Perform other duties as may be assigned.
EDUCATION
- Masterโs Degree in Accounting or Business Administration or related field from an accredited academic institution with relevant professional experience; or
- Bachelorโs Degree in the above fields with two years of relevant professional experience.
EXPERIENCE
- Experience in IOM administrative and financial management, budget monitoring, cash management and internal control procedures.
- Knowledge of spreadsheet, IOM accounting systems, software such as WAVE Quick book
- Personal commitment, efficiency, flexibility, drive for results, respect for diversity and creative thinking.
- Ability to lead, coach and work effectively and harmoniously in a team with colleagues from varied cultures and professional backgrounds.
SKILLS
- Knowledge of financial rules and regulations.
- Knowledge of International Public Sector Accounting Standards (IPSAS)