DEADLINE FOR APPLICATIONS13 February 2025-23:59-GMT+03:00 Eastern European Time (Damascus)
WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
ABOUT WFP
The World Food Programme is the worldโs largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.
At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.
To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.
WHY JOIN WFP?
WFP is a 2020 Nobel Peace Prize Laureate.
WFP offers a highly inclusive, diverse, and multicultural working environment.
WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).
ORGANIZATIONAL CONTEXT:
Syria has been experiencing a prolonged crisis since 2011, severely damaging its economy and social fabric. Currently, almost 33 percent of the people in need of humanitarian assistance in 2024 are internally displaced persons (IDPs) and out of the 7.2 million IDPs, 5.5 million are in need of humanitarian assistance.The 2024 Humanitarian Needs Overview (HNO) states that around 15.5 million people (66 percent of the population) need food, livelihood support, agricultural assistance, or assistance from national safety nets. At least 12.9 million people are in need of food assistance, including more than 2.1 million who live in camps and a further 2.6 million are at risk of food insecurity. The main causes are the prolonged crisis, economic collapse, eroding purchasing power, the impacts of the Coronavirus disease pandemic, and an earthquake, these pre-exiting effects compound with recent crises including influx from Lebanon, internal displacements following ongoing change in control coupled with dwindling humanitarian funding further exacerbates food insecurity and strains livelihoods.
As a response to this situation, the World Food Programme (WFP) has developed an interim country strategic plan (iCSP) that addresses the growing food and nutrition needs, livelihood deterioration, and the collapse of food systems. The iCSP began implementation in January 2022, drawing from WFP's experience and lessons learned and collaborating with humanitarian and development stakeholders.
THE ROLE:
This job is based in Damascus, Syria Country Office. The Job holder falls under Management Service Unit and typically reports to the National Management Services Officer in the Country Office. The job holder is expected to demonstrate responsibility and initiative to respond independently to Management Services Unit, and have responsibility for undertaking specialised business support work, such as organisation and coordination of work, mainly a focal point of Asset Management and Non-food items procurement. The Job holder is expected to manage resources, and coach and/or coordinate a team of support staff.JOB PURPOSE:
To provide specialised support and coordinate the delivery of client-focused and value-for-money services pertaining to the Management Services portfolio. Act as Asset Management Focal Point for the Country Office including Area and Field Offices.ACCOUNTABILITIES/RESPONSIBILITIES:
1. Verify resource requirements in the area of responsibility SYCO Asset Management Focal Point & Global Equipment Management System (GEMS) Focal Point, as well as all the activities related to asset management managing over than USD 15 million assets and assist in the identification of new requirements to facilitate efficiency and cost-effectiveness of operations and services.
2. Manage and support the Local property survey board (LPSB) for all SYCO disposal of assets, as per WFP rules and regulations and compile and prepare reports in order to contribute to the provision of accurate information for informative decision-making and to support the effective and timely management of WFP resources.
3. Ensure the yearly physical count and reconciliation exercise (PCAR) is planned and implemented in alignment with the Regional Bureau timeline, ensure the counters are identified in Field Offices and trained, update the list of AFPs and LPEs. Supervise the whole PCAR process in close coordination with Field Offices, work on reconciliation report and Note for the Record to be shared with Regional Bureau and HQ.
4. Act as Non-food procurement (NFIs) focal point; creating PRs, MPOs and UNJSPOs on WINGs.5. Manage contracts with external vendors (Agreement, LTAs, contracts), and promptly address utility and payment requests ensuring timely updates and renewals. e.g. Transportation LTA and Stationery LTA.
6. Post SESs/GRN on WINGs for all non-food items procured or services received, ensuring all SESs/GRNs are posted before the deadline of the monthly financial closure.
7. Train and supervise staff through the SYCO and field offices in asset management.
8. Contribute to the development of the unit annual work plans and the implementation of Administrations policies, systems and procedures to meet WFP strategic objectives.
9. Manage customer service surveys quarterly as to ensure the efficiency and effectiveness of the Management services are up to standard.
10. Contribute to planning, monitoring and processing Management Services actions related to procurement, finance, including contracts with external vendors to ensure all data is accurately and timely recorded, processed in WFP corporate systems and any operational issues addressed.
11. Liaise with other functions and third-party contractors to enable efficient service delivery.
12. Adapt and update Management Services processes, supporting the implementation of operating procedures, in order to contribute to the continuous improvement of administration services in the area of responsibility.
13. Respond to queries related to the provision of Management services in order to support the resolution of daily issues.
14. Coordinate with the staff to ensure individual and team objectives are met in compliance with all relevant regulations, policies, and procedures, and performance plan.
15. Guide, supervise and provide training and guidance to junior staff in interpretation of Management Services procedures, policies, processes, and use of corporate systems to ensure consistency and efficiency of services provided to all clients.16. Conduct oversight of services to all Field and Support Offices, such as facilities management, assets, meetings/workshops, etc., reporting any discrepancies to the supervisor for consistent and timely delivery of services, to ensure the provision of a safe and comfortable working environment for WFP staff.
17. Support the production of various data and compile and prepare reports in order to contribute to the provision of accurate information for informative decision-making and to support the effective and timely management of WFP resources.18. Coordinate the staff activities, to ensure individual and team objectives are met in compliance with all relevant regulations, policies, and procedures, and performance plan.
19. Contribute to emergency preparedness and response by allocating resources, offering analytics, and providing services.QUALIFICATIONS & EXPERIENCE REQUIRED:
Education:
- Completion of secondary school education. A post-secondary certificate in the related functional area.
Experience:
- At least Six (6) or more years of progressively responsible work experience, composed of a minimum of Four (4) years in Management Services/administration, and Two (2) years in any other field but preferably in the field of the position or related.
Knowledge & Skills:
- Specialised knowledge of the application of common business processes, practical business support methods, procedures and systems used in area of work, gained through technical training and work experience.
- Good communication skills in order to provide specialised business support services to a wide range of individuals.
- Ability to analyse and interpret financial data and monitor budgets.
- Ability to proactively identify and recommend areas for improvement to the design and delivery of specialised services.
- Ability to build relationships with a variety of individuals across functions.
- Ability to maintain confidentiality.
- Has demonstrated a sound understanding of WFP Management Services regulations, policies, procedures, processes, standards, and systems.
Languages:
- Fluency in both oral and written communication in both English and Arabic.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE:
- Experience in collating data and preparing reports pertaining to Management Services portfolio such as management of assets and facilities.
- Experience in coordinating the work of others and providing guidance and training.
- Experience working with teams across different functional areas of Management Services.
- Experience in coordinating the work of others and self and training and supporting others.
WFP LEADERSHIP FRAMEWORK
WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.
Click here to access WFP Leadership Framework
REASONABLE ACCOMMODATION
WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at global.inclusion@wfp.org. Our DEI team is here to ensure your full participation in our recruitment process.
NO FEE DISCLAIMER
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION
We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
Once your profile is completed, please apply, and submit your application.
Please make sure you upload your professional CV in the English language
Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application
Only shortlisted candidates will be notified
All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
- Fluency in both oral and written communication in both English and Arabic.
- At least Six (6) or more years of progressively responsible work experience, composed of a minimum of Four (4) years in Management Services/administration, and Two (2) years in any other field but preferably in the field of the position or related.
- Completion of secondary school education. A post-secondary certificate in the related functional area.