LOGISTICS OFFICER

Org. Setting and ReportingThe position is located in the Mission Support Centre (MSC) of the United Nations Interim Administration Mission in Kosovo and is based in Pristina. The Chief MSC plans, coordinates, and interfaces with all mandated clients inside the mission, the United Nations Kosovo Team, and any other supported entity to provide timely and effective logistics support. The Chief Mission Support Centre reports directly to the Chief of Operations and Resource Management. ResponsibilitiesWithin delegated authority, the Chief Mission Support Centre will be responsible for the following duties: • Prepares drafts of various complex logistics plans. Develops contingency plans for drawdown and liquidation. Prepares drafts of mission-specific standard operating procedures and submits them to his/her supervisor for review. • Manages logistics operations, including logistics assets, materials and personnel management. • Ensures timely, accountable and cost-effective delivery of cargo and personnel. • Coordinates and provides logistics support to UNMIK's and UNKT's ongoing operations. • Ensures that logistics requirements take account of gender-specific needs. • Keeps required records of logistic activities and level of essential supplies. • Identifies requirements and shortfalls within his/her unit and submits to supervisor for logistics plans; and manages special logistics operations. • Coordinates logistics activities with procurement, finance, human resources, and other sections. Follows up on legal and financial aspects of the logistic support. • Ensures that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained. • Ensures that supervised staff are adequately trained and cross-trained; identifies additional training needs to achieve high working standards. • Coordinates UNMIK logistics operations internally with other UN agencies (UNKT) and other organisations. • Apply practical knowledge in PowerBI and UMOJA Analytics for data analytics to evaluate business requirements and provide data-driven solutions. • Implement proper reporting mechanisms utilising various platforms to ensure accurate and timely dissemination of logistics information to relevant stakeholders. • Implement and monitor occupational health and safety measures within the Mission, ensuring compliance with relevant regulations and standards to maintain a safe working environment. • Prepare comprehensive Statements of Work (SOW) for significant mission mandate implementation-related events, ensuring detailed logistics planning and coordination. • Exercises supervision of continuing and project activities. Continuing activities are reviewed at regular periods. Execution of projects is monitored and verified as described in the approved Project Plan. • Performs other related duties as required. CompetenciesProfessionalism: Knowledge of international logistics operations. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently. Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client. EducationHigh school diploma or equivalent is required. The minimum ten (10) years of relevant experience is reduced to five (5) years for candidates who possess a first-level university degree. Job - Specific QualificationNot available. Work ExperienceA minimum of ten (10) years of progressively responsible experience, including at least three years at the international level in logistics, supply chain management, procurement, or other related areas, in complex, volatile, conflict or post-conflict settings is required. A minimum of five years of supervisory experience in logistic management functions in a large international organisation or UN field mission is desirable. Experience in data analytics or related area is desirable. LanguagesEnglish and French are the working languages of the United Nations Secretariat. Fluency in English (both oral and written) is required. AssessmentEvaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview. Special NoticeThis \"Recruit from Roster\" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected. United Nations ConsiderationsAccording to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date. No FeeTHE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.