Logistics Assistant/Driver

Result of Service• Timely and professional logistics support provided to RAO and HoO. • Smooth liaison and coordination established with other mission components. • Adherence to United Nations rules and regulations, the UN of Conduct and principles of the organization. • To carry out driving assignments in a safe and timely manner. • Use discretion, initiative and judgment in planning and scheduling routes. • Comply with the UN standard of road safety, security, safety of personnel, and use of UN vehicles while performing ground transportation services. • Logistical and transport support is provided promptly for planned and emergency missions, including participation in the preparation and execution of logistics contingency and deployment plans. • Any operational or logistical challenges are identified and proactively addressed to ensure continuity of field operations. • Actions are delivered ethically, demonstrating impartiality, fairness, honesty and truthfulness in all matters affecting their work and in accordance with the purposes and principles of the United Nations. Work LocationValledupar, Medellin, Quibdo, Cucuta, Florencia, San Jose del Guaviare, Pasto, Popayan, Cali, Villavicencio, Bogotá Expected duration3 months initially Duties and ResponsibilitiesWithin the terms of organization’s delegated authority and under the direct supervision of the Regional Administrative Officer or the delegated official, the Logistics Assistant/Driver will undertake the following tasks: • Supports the Regional Administrative Officer (RAO) and the Head of the Office (HoO) in the proper maintenance of the office, ensuring the continuity of services, upkeep of office equipment as well as facilities. • Assists to coordinate administrative and logistics support with Mission Support Unit - Logistics Operations HQ and other mission components, such as military, police, security and substantive offices. • Assists in the preparation of requisitions/Service Entry Sheets and to enter applicable systems data required to initiate requisition process, as applicable. • Assists in the preparation of material request orders for transfer of assets. • Updates relevant databases (e.g., stock levels of various supply items, asset holdings, logistics project updates). • Assists in the generation of status reports and other reports on various transport and logistics matters as required. • Supports the participation and development of logistics emergency, contingency plans and identifies ways to overcome obstacles when delivering goods. • Deals effectively and tactfully with officials and visitors. • Drives vehicles safely for the transport of authorized personnel and documents, as needed. • Logs of official trips, daily mileage, gas consumption, oil changes, greasing, etc. • Ensures adherence to steps required by UN rules and regulations to be followed in case of involvement in an incident/accident. • Follows UN driving policies, the surface transport manual and road safety regulations. • Coordinates with dispatchers, supervisors, and/or clients regarding schedules. • Supports coordination efforts in the Regional Office and ensures provision of logistical support services to personnel deployed in support of the mandate implementation. • Ensures the daily maintenance and operational readiness of the vehicle fleet, including minor repairs and coordination of servicing, while supporting field logistics management, fuel control, facility maintenance, and coordination of field missions with relevant HQ units. • Supports the development and execution of logistics plans both for established and new operations, including, but not limited to planning and allocation of vehicles for ground movements and coordination of deployment schedules and resource allocation. • Performs other related duties as required. Qualifications/special skillsHigh School Diploma or equivalent is required. A minimum of 2 years of progressive experience in planning, supply chain management, contracts administration, logistics operations or related field is desirable. Working experience using Word processing and spreadsheets is desirable. A minimum of 2 years of progressive experience in the provision of driving services is required. Managing traffic forecasting or GPS navigation applications is desirable. Knowledge of vehicle mechanics is desirable. Experience working with the United Nations, United Nations agencies, funds or programs or with an international organizations desirable. A valid driving license is required. Technical certificates in road safety, defensive driving, first-aid and/or Colombian transport regulations are desirable. Certificate or evidence of safe driving records in Colombia is required. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For these positions, fluency in Spanish is required, and knowledge of English is desirable. NOTE: Fluency equals a rating of \"fluent\" in all four areas (read, write, speak, understand), and \"knowledge of\" equals a rating of \"confident\" in two of the four areas. Additional InformationNot available. No FeeTHE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.