LOGISTICS ASSISTANT

  • Added Date: Friday, 12 August 2022
  • Deadline Date: Friday, 26 August 2022
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Org. Setting and Reporting

This position is located in United Nations Mission in South Sudan (UNMISS), Juba. Juba is
classified in the \"E\" category and as a non-family duty station. The Logistics Officer reports to the Chief of MSC Operations Unit , in the Mission Support Centre. Responsibilities

Within delegated responsibility, the Logistics Assistant will be responsible for performing the following duties:

LOGISTICS SUPPORT and COORDINATION:
โ€ข Identifies all routine logistics requirements within the mission, prepares, implements and controls appropriate methods to cater for them, ensuring optimal utilization of available resources; โ€ข Provides logistical and operational support to mission clients in terms of allocation of stock within the warehouses, initiating the movement of stock internally and initiating the physical count.; โ€ข Participates in generating an effective and efficient logistics planning and coordination with all Mission logistics related stakeholders and clients; โ€ข Reviews Mission's logistics implementation plan and operational directives to develop effective deployment plans and prioritization for goods and materials movements to mission location; โ€ข Participates and ensures the development of logistics emergency, contingency plans and identifies ways to overcome obstacles when delivering goods.

TRANSPORT/MOVEMENT MANAGEMENT:
โ€ข Coordinates the provision of ad-hoc transportation requirements including staff movement for duty purposes; โ€ข Coordinates and ensures assignments for the cooperative use of equipment with UN agencies, funds and programs; โ€ข Researches and analyses operational usage and performance trends, legal, administrative, and legislative requirements, supports the development of training for staff and other mission personnel as required; โ€ข Prepares documentation and reports for review of mission materials and asset holdings, including vehicles, for senior management review and decision making; โ€ข Completes periodic reports and documentation regarding provision of logistics support, including to non-UN entities.

ASSET MANAGEMENT:
โ€ข Liaise with relevant stakeholders to ensure that all inbound shipments are properly verified (receiving and inspection) and processed accurately in Umoja; โ€ข Assists in consulting technical sections/units to identify surplus assets. โ€ข Conducts regular and ad-hoc physical inventory of property under the custody of the Logistics Operations Unit; โ€ข Participates in data cleansing, including changing storage locations, as and when required; โ€ข Ensures compliance with established property management and inventory key performance indicators (KPI), including both physical and in Umoja, and maintains frequent liaison with HQ-NY counterparts to this end.

โ€ข Perform other related duties as required. Competencies

Professionalism: Knowledge of logistics operations and/or related fields. Ability to analyze data. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Communication: Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify, and exhibits interest in having two-way communication; Tailors language, tone, style and format to match the audience; Demonstrates openness in sharing information and keeping people informed.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments and adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently. Education

A high school diploma or equivalent is required.
Technical certification/diploma or other supplemental academic qualification or training in the field of logistics, supply chain management and/or engineering is desirable.
Certification in MRP (materials Requirements Planning) and/or ERP (Enterprise resource planning), e.g. SAP ECC (ERP Central Component), SRM (supplier relationship management) or similar in support of scheduling, procurement, and/or logistics process is desirable.
Certification on Business Intelligence for ERP systems or similar is desirable.

Work Experience

A minimum of eight (8) years of progressively responsible experience in remote Logistics Support Operations, Supply, Supply-Chains Management or large-scale fleet management or Asset Management or related area is required.

Proven experience of managing complex projects in a conflict/ post conflict setting is
required.

Experience within the UN common system or other similar international organization is desirable.

Experience in support services and logistics/supply management is desirable. Languages

English and French are the working languages of the United Nations Secretariat. For the position(s) advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage. Assessment

Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment. Special Notice

This \"Recruit from Roster\" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.

Qualified women that meet the requirements of this job opening are particularly encouraged to apply and will be given full consideration in accordance with the United Nations efforts to increase women participation in its workforce.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term โ€œsexual exploitationโ€ means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term โ€œsexual abuseโ€ means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term โ€œsexual harassmentโ€ means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetratorโ€™s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on โ€œManualsโ€ hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date. No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTSโ€™ BANK ACCOUNTS.

This vacancy is archived.

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